Questions and Responses - Parking Lighting Amendment 0002.pdf

36C24622R0011 Expand Parking Lighting & Rewiring Project 637-20-104

Questions and Responses

1. We request specific Specs/ description/ Manufacturer on Cameras and who is to supply.

Camera purchase and installation is a separate project. This Scope is to provide data pathway and power at new pole location for future connection to cameras. 120 Volt emergency power will be made available at each new camera location and existing camera locations in this project.

2. Will there be any quazites needed for Light pole or Camera installation?

Quazite Boxes will be required for light pole and waterproof boxes needed for camera locations. 120 Volt emergency power will be made available at each new camera location and existing camera locations in this project.

3. Is there any grounding needed for the duct banks and what are the specs for the duct banks?

Project is for individual conduit runs, one for power and one for Data to camera locations.

4. Who is doing the Security Networking?

No Networking required for his project.

5. What are the exact locations/Buildings of the data rack we are pulling the new cameras from?

120 Volt emergency power will be made available at each new camera location and existing camera location in this project.

6. After discussing this with multiple subs there is a concern for project timeline, poles required can take anywhere from 20-30 weeks to procure from the time of approval. 30 weeks is 210 days and then the installation must happen. How would this be addressed?

A contract Modification would be created to extend period of performance if supply lead times are extensive.

7. Is a hard copy of the bid bond required? If Yes, where and address to whom?

Yes, a hard copy is required.

Mail to:

Asheville VAMC 1100 Tunnel Rd.

Asheville, NC 28805 Attn: Shirley Gregory Contracting - Bldg. 15 3rd Fl

8. Do the payment & performance bonds need to be in the Prime contractor’s name, or can the partner company be named on the bond?

Bonds must be in Prime Contractors name.

9. Are any of the buildings historic Bldg.? If so which ones?

Buildings west of Riceville Road are Historic. Nothing in this project will affect the Historical status of the buildings.

10. Is there a map of existing conduits or a best guess as what is there for both electrical and

CCTV?

Existing conduits that are known are shown on background and CAD file for site utilities. See additional facilities markup attached for best guess of conduit and wiring locations. Large portion of existing pole lighting is direct burial and will be abandoned in place out of existing pole base.

11. Can you provide a location of where conduits for electrical and CCTV enter for each bldg.?

Existing conduits that are known are shown on attached file for site utilities. See additional facilities markup attached for best guess of conduit and wiring locations.

Coordinate with COR during installations of new raceways. Large portion of existing pole lighting is direct burial and will be abandoned in place out of existing pole base.

12. Do you have an as-built underground utility drawing or drawing with a best guess of facilities?

Existing conduits that are known are shown on attached file for site utilities. See additional facilities markup attached for best guess of conduit and wiring locations.

Large portion of existing pole lighting is direct burial and will be abandoned in place out of existing pole base.

13. Will a location on the campus be identified for storage of new, demoed items and job trailer?

This information will be conveyed after award, COR will provide details for lay-down yard and dumpster location, if needed.

14. Where trenching is required what is required for cover up procedure and expectation?

Surfaces disturbed during construction shall be constructed back to be equal to or better than existing conditions. Stabilization, trenching, excavation, backfill and surface restoration required shall follow Specifications not limited to:

01 57 19 26 05 41 31 20 00 32 05 23 32 17 23

15. Can you provide architectural drawings?

The design work does not include Architectural drawings. Architectural drawing is not needed for this project.

16. Have quantities been determined for Asphalt cutting and Concrete cutting?

Contractor will be responsible for take offs.

17. Can one person fulfill both the superintendent and SSHO roles?

Yes

18. Under, Sub-Factor 1 – Professional/General CRITERIA and SUBMISSION REQUIREMENTS: The prime contractor shall be (1.) a licensed Electrical Contractor, or otherwise demonstrate meeting licensure requirements according to State regulation where the firm is headquartered (“principal place of business”), relevant to the work being performed.

Please clarify, does the Prime Contractor have to be a licensed Electrical Contractor if the subcontractor holds the licensing?

Prime contractor shall be licensed electrical contractor or demonstrate electrical licensure requirements according to State regulations from firm’s principal place of business.

19. This Solicitation contains NAICS code 238210, does this require prime contractor to perform 15% of all work or 25% of all work?

Please see VAAR Clause 852.219-77 in Solicitation 36C24622R0011 on pg. 66-68.

Clause must be acknowledged, see certification requirement.

20. What are the model and serial numbers of existing poles and bollard fixtures?

Existing bollard and pole model numbers are unknown. Submittals will match existing poles and be approved by the COR

21. Where are the home runs fed from?

BEG and BNG is fed from building 47 LOCATION: BF150-47

EP is fed from building 15 LOCATION: Elec closet-15 Basement Westside

CHIB is fed from building 62 LOCATION: 1A136

EHP is fed from building 9 LOCATION: BLDG 9 Basement Panel PB not EHP

1CHA is fed from ACA LOCATION: 1A136

22. What are the existing camera types?

120 Volt emergency power will be made available at each camera location in this project. No other changes to existing camera other than wiring of emergency power.

23. Drawing E000 Lighting Fixture Symbols don't appear to correspond with the work shown on E100.

Can you provide clarification on "emergency Hatch" and light poles symbols?

The hatching is a shading of light fixture to indicate emergency power source for the circuit feeding the luminaire.

24. Several notes on E100 mention use of HDPE pipe is acceptable. We typically would never do this unless we HAD to use a directional boring machine.

Is the intent to have these sections bored vs trenched?

Bored and trenched are acceptable. Large portion of existing pole lighting is direct burial and will be abandoned in place out of existing pole base.

25. Are underground as-builts available or can they be made available prior to start of construction?

Underground utility as-built surveys are not available. Project CAD drawings have utilities known by and recorded by the VA. It is the contractor’s responsibility to locate and mark utilities prior to construction. Large portion of existing pole lighting is direct burial and will be abandoned in place out of existing pole base.

26. If possible, can precast light pole bases be used?

No exception.

27. Are conduits existing in place under Riceville Rd from building 9?

No.

28. Can panel schedules be provided?

No

29. Can the location of panels be provided?

Yes. Ref back question 21 and attached Site drawing

30. Will 811 locate utilities on VA property?

No. It is the contractor’s responsibility to locate and mark utilities prior to construction.

31. Can underground utility drawings be provided and will the VA provide any guarantee of their accuracy?

Underground utilities that are known are shown on the backgrounds and there is no guarantee of their accuracy. See response to question 25.

32. Underground utility location cannot be accomplished with the parking lots occupied. Can a phasing schedule be provided to empty sections of the parking lot to complete the underground utility location?

Contractor will be responsible for locating utilities prior to construction and providing any phasing plans required to accomplish the work and approved by the

COR.

33. Are there junction boxes on the outside of buildings to tie into with new underground conduit runs?

No, only boxes that are shown are known. New Quazite boxes will be needed to provide new raceway feeds from buildings.

34. Can a lighting control schedule be provided?

Yes. All lighting will be routed through astronomical time clock and photocells.

35. Are there any liquidated damages for this project?

No

36. Suppliers are stating that the lighting poles are currently experiencing an approximate 6-month lead time. Would the VA consider extending the period of performance to accommodate this?

A contract Modification would be created to extend period of performance if supply lead times are extensive.

37. What are these emergency hatches? See below. These are shown on the fixture symbols on page E000.

The hatching is a shading of light fixture to indicate emergency power.

38. Can an exact lighting schedule be provided for this project? The descriptions on the notes are very broad and suppliers will not be able to “match” an exact replacement with just this information.

All new pole lights are from the Gardco Ecoform line. The existing Phillips LEDGINE is no longer available. Refer to question 21

39. On sheet E100, multiple sheet notes (ex: 1, 2, 8, 9) call for a fused disconnect at the base of pole to be provided. Are we to reuse the existing base in these locations?

When pole is specified as existing to remain, the base will remain. In-Line Fuse Holder, Fits Fuse Type Midget, Fuse UL Class Midget, 0 to 30 A, Number of Poles 1 or equivalent and be located inside hand hold at pole base.

40. Where the existing bases to remain have the conduit run outside of the base and into the pole, are we to provide the new conduit run and disconnect in the same manner or do we need to replace the base to include the conduit within it?

Conduit shall be concealed in base. The use of Quazite boxes to connect new raceways with existing poles shall be employed, coordinate efforts with COR.

41. Please identify all existing bases that are to remain.

When pole is specified as existing to remain, the base will remain.

42. Specs call for all work to be outside of normal working hours. Given that this project will disrupt large portions of the VA’s exterior lighting at night, will we be required to provide temporary lighting only for our use in specific areas or will we also be required to provide temporary lighting for the VA’s and patient’s use at all affected areas of each outage?

Temporary lighting shall be provided during construction.

43. If we are only to provide temporary lighting for our use, what is the maximum allowable duration of each lighting outage?

Contractor to provide Lighting pathway to building during outages.

When pole is specified as existing to remain, the base will remain. In-Line Fuse Holder, Fits Fuse Type Midget, Fuse UL Class Midget, 0 to 30 A, Number of Poles 1 or equivalent and be located inside hand hold at pole base.