36C24621R0041 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

659-18-103

Department of Veterans Affairs Network Contracting Office 6 201 Hay Street, Suite 305 Fayetteville NC 28301

To all Offerors/Bidders

36C24621R0041

05-06-2021

X

X

The purpose of this amendment is to address the Government response to RFIs from Industry and provide a copy of the Pre-construction Site Visit sign-in sheet.

36C24621R0041 0001 Renovate PACT Bldg. 3

W.G. “Bill” Hefner VAMC, Salisbury, NC Government Responses to Industry Questions

Question Response

1. FACTOR I Technical– Subfactor 2 -does not reference (“Corporate Experience”), it’s Experience & Ability of Key Personnel Qualifications?

Yes, Factor I, Subfactor 2 is Experience & Ability of Key personnel w/o Corporate Experience.

2. Block 10 states the flowing bid date - Proposal Response Due no later than Thursday, May 14, 2021 at 3:00 PM EST. Is the bid date Thursday May 13 or Friday May 14?

Proposal Response Due no later than Friday, May 14, 2021 at 3:00 PM EST.

3. Page 7 of the RFP states submit PDF proposal by email however Block 13 states original and 1 CD. Please clarify the submission requirements.

Proposals shall be submitted via email as well as one original and 1 CD mailed to 201 Hay Street, Suite 305, Fayetteville, NC 28301 at the prescribed time on the

RFP.

4. Will the VA accept the use of the industry leading Procore Project Management software as the primary submittal and data tracking tool for this project?

Yes, Procore is acceptable for use on this project.

5. As a result of the effect of COVID-19 throughout the U.S., and the resulting Federal, State, and local governments’ responses / requirements of safe distancing and potential advocations of working remotely and/or complete organization closures, please advise how the Government intends to address delays resulting there as it pertains to the current solicitation schedule for this and all future projects.

The project delays are addressed on a case by case basis. The VA cannot speculate on future decisions of safety or CDC guidance on the pandemic, health issues, or natural disasters.

6. As there will be no in-person bid opening for this project, can the CO or COR provide a conference line number to call into, so bidders can listen to the bid opening? This has been done in other VISNs and has worked well.

No conference number will be provided.

This is a procurement using FAR Part 15, Contracting by Negotiation. Please refer to the Instructions to Offerors in the RFP.

7. Can we submit our bid via email, if we mail the original hardcopy Bid Bond prior to the due date?

Refer to RFI # 3 above.

8. Is this project tax exempt, and will the CO/COR provide the necessary tax exempt certificates

Refer to FAR clauses 52.229-2, 52.229-3, & 52.229-12 IBF in the RFP.

9. The Contracting Officer will then NTP to the awardee after the contract award is made. What is the approximate duration between issuing the award and issuing the NTP?

Approximate 45-60 days.

10. For planning the preliminary project schedule, can you please provide an anticipated award date?

On or about June 3, 2021.

11. What is the anticipated duration between issuance of contract award and issuance of the NTP?

Refer to RFI 9.

12. Contractor feels this project warrants a Senior Project Manager. This is not a position noted in the solicitation for Proposal. Can our Senior Project Manager be added to the project organization portion of the proposal?

No, Key personnel are listed in Appendix A – Evaluation Criteria paragraph 6.3.1.

13. Contractor feels this project warrants a QA/QC Super. This is not a position noted in the solicitation for Proposal.

Can a QA/QC Super requirement be added to the required staffing plan?

Refer to RFI 12.

14. How many calendar days should be included in the critical-path method schedule for VA and A/E review and respond to RFIs?

Refer to the Specification 01 32 16.15.

15. How many calendar days should be included in the critical-path method schedule for VA and A/E submittal review?

Refer to the Specification 01 32 16.15.

16. Provide 3-D REVIT Design model in native file format, for creation of coordination documentations.

A/E can provide a 3D Revit model. This will require a signed disclosure.

17. Will the VA provide the contract drawings in the native Revit format for use by the GC?

A/E has provided the contract drawings to the VA in a Revit format as part of the final submission.

18. Will VA require GC’s to develop and submit coordination drawings in Revit?

No.

19. Will the VA provide as-built drawings for the existing structures/work area of the project?

Yes.

20. Where will the designated parking area be for workers accessing the construction site?

There is no specific Contractor parking areas; however, contractors and sub-contractors are not allowed to park in the neighboring garage. They can park in any other general parking area.

21. Where will the laydown area, dumpster location be located.

See attached sketch, area indicated in yellow, at the end of this document for lay down and dumpster location area. This area shall be temporarily fenced off with an 8’ tall fence at the GC expense. Fence material/black out fabric shall be coordinated with the VA COR during the pre-construction meeting.

22. Please confirm that the project is to be completed during normal working hours, not nights and weekends.

Contractors specific work hours:

Unoccupied areas 24/7. Occupied areas:

after 4:30 PM and weekends. Each floor or area should be unoccupied during the renovation period so normal working hours should suffice.

23. The contract includes liquidated damages. If the VA temporarily shuts down or suspends the project, will extended general conditions cost and time be added to the contract?

Liquidated damages are not included in this solicitation.

24. Please confirm that only the Contracting Officer can suspend work via written notification to the Contractor.

Refer to FAR clause 52.242-14 as IBR in the solicitation.

25. Provide product data, vendor drawings, approved shop drawings, owners, vendor contact information for Patient Headwalls. This is owner furnished Equipment.

The GC will receive this information for utility coordination after the contract has been awarded.

26. Has owner entered into agreement with owner contracted equipment?

No, not at this time.

27. Can owner provide approved shop drawings of owner contracted equipment?

Not applicable.

28. What is estimated delivery date for owner supplied equipment, both contractor’s installed, and owner installed?

The information is not available to this time but will be provided to the GC at an appropriate time during renovation.

29. How many site visits does owners vendors have for MEP and systems coordination with GC?

The GC will receive this information for A/E site visits for coordination after the contract has been awarded.

30. Will owner vendors be providing coordination drawings in addition to approved shop drawings?

This coordination will take place after award between the COR and the GC.

31. Is there a faucet spec sheet? See Spec Section 22 40 00 for Wrist Blade type faucet.

32. Confirm phasing intentions. The Phasing will be completed per the GC101 sheet.

33. Should all the cabinets be locking and if so, is a standard lock fine or do we need a keypad lock?

There are no locks on the cabinets.

34. Can we ship a hard copy of the bid after the due date since we are also sending an email copy?

No, all proposals must be received by the due date and time as prescribed in the

RFP.

35. Do we need to list subcontractor qualifications since we are generally not certain who we will be using until bid day?

Contractor’s must list Subcontractors and qualifications per instructions to offerors,

6.4.1 in the RFP.

36. Do we need to include CPARS with this information

Refer to Instructions to Offerors in the RFP – Volume II – Past Performance.

37. No wage determination was provided.

Please provide

Wage Determination info was provided on

pg. 16 of RFP (NC20210063 dated 01/01/2021).

38. Can we use our own bid breakdown worksheet that is more detailed than the VA's Attachment A?

Yes, you can provide your own bid breakdown but Attachment A – Itemized Schedule of Values cost breakdown

MUST BE INCLUDED IN YOUR

SUBMISSION.

39. Is a GC site trailer required for the project?

No, a site trailer is not required. The GC can use the existing break room, on each floor during that phase of work, for their work room.

40. Are porta toilets required for the project?

The GC shall use a toilet room on the floor under repair, until 75% of the floor is complete. The GC shall keep the toilet room clean at all times and monitor it daily for cleanliness.

After 75% the GC will need to use a porta john for the remaining 25% of the phased area under construction.

41. How does the VA intend to remove debris from the upper stories of the building?

A fabric trash chute out a specified window on the exterior of the building, for each floor, is acceptable. GC to coordinate final location of trash chute and dumpster location during pre-construction meeting with VA COR. The window should be removed carefully for re-installation at the completion of that floor’s work.

42. Can the GC use the elevators for moving materials up and down from the work areas?

GC shall not use the elevators for any use. Stair wells only. If there is equipment that needs to be moved by an elevator, this work should be coordinated through the VA COR prior to the start of the work.

43. How is the GC to proceed with potential tie in work to other occupied areas of the hospital?

Coordination of tie-in work into other areas of the hospital, outside of the work area, shall be brought to the VA COR 14 days prior to start of work, so that hospital staff can be notified for potential disruption to their area or space. VA COR will determine, on a case by case basis, if the tie-in work will need to be completed at night or on the weekends.

See attached document: Bldg.3 Pact Sign in Sheet_2021.

36C24621R0041 0001