36C24619Q0672-0002000.docx

36C24619Q0672

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

NONE

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 To all Offerors/Bidders

36C24619Q0672 08-06-2019

X X X

THE PURPOSES OF THIS AMENDMENT TO SOLICITATION NUMBER 36C24619Q0672 ARE AS FOLLOWS:

1. ANSWER TECHNICAL QUESTIONS IN RESPONSE TO THE SOLICITATION.

2. CHANGE THE CONTRACTING POINT OF CONTRACT FROM TAKIRA FLOYD TO ASHLEY KORAHAES.

3. CHANGE THE ELECTRONIC QUOTE SUBMISSION EMAIL ADDRESS FROM takira.floyd@va.gov to ashley.korahaes@va.gov .

Answers to Solicitation Questions (Answers in Red):

1. Is this a new requirement or is there an incumbent contractor currently performing these services? new requirement

1. If there is an existing requirement, will you provide the current contract number?

1. If there is an existing requirement, can you provide the number of FTE’s currently working under the contract?

1. Section 4.1 of the SOW indicates the need to support the 3 outpatient clinics. Is there data showing the frequency for visiting each of these clinics on a weekly basis? No data yet

1. In section 4.3, item (f) states the requirement to have outgoing mail delivered to USPS prior to 5:00 p.m. daily, while item (i) states that mail is to be delivered to the Charlotte sorting facility by 7:00 p.m. Please clarify the daily requirement relating to these two tasks. 5pm is for any next day required delivery items and 7 pm Charlotte is the all other

1. What is the Level of Effort (manhours or FTEs) to perform these tasks? Currently 4 FTEE at 40 hrs per week

1. What type of motor vehicle license is required (private or commercial), if commercial, is it a Class A or B? Presumably Class C

1. Are the drivers dedicated to driving motor vehicles only, or do they perform other mail room functions also? We don’t employ drivers, USPS will PU but the delivery but the contractor will need to deliver to Charlotte and/or Greenville based on the mail

1. Are the vehicles required to move mail from one facility to the other and from the US Post Office or other provider, Government Provided or Contractor Provided? Contractor Provided

1. What capacity (.e., ½ Ton, ¾ Ton vans, 2-1/2 or 5Ton Truck, Tractor Trailer) vehicles is required to pick up and deliver the mail? Small box truck

1. Is there material handling equipment, i.e., hydraulic pallet jacks, forklifts required? Pallet Jacks yes forklifts no

1. What special handling requirements for pharmaceuticals are required? Refrigeration? Vaults? Vaults and locked containers

1. Does the contractor have to have contractor warehouses for off site mail handling and temporary storage. Yes

1. What other equipment does the contractor have to provide? Anything that could potentially be used in Mailroom operations

1. Is special packaging and crating for shipment of sensitive or fragile items required? Yes but is only non-identifiable packaging materials..

1. Will a site visit be allowed for the 3 clinics? NO, the clinics will not be a part of the base year.

1. What are the estimated daily mail volumes (inbound and outbound) for the 3 clinics? N/A

1. Is the contractor to include postage in the price for the “Outgoing Mail Services” on the price sheet? If so what are:

Average dimensions of the typical pharmaceutical package 10 x 13 Average weight of the typical pharmaceutical package 1-3 ounces Number of pharmaceutical packages shipped daily 250-300

1. Is the requirement for delivery of outbound mail to the Charlotte Post Office by 7PM in order to meet specific delivery timeframes for pharmaceuticals to the customer? If so, what is the timeframe for getting those packages into the hands of the addressee, i.e., is it 2,3, 4 or 5 days? 1-2 days

1. What is the metric for meeting the above timeframe? I.e., 90%, 95%,97% etc. 99%

1. If the Contractor can meet the above metrics, will the Government remove the requirement for delivery to the Charlotte Post Office? NO

1. What is the average number of overnight incoming packages per day that need to be delivered? Varies too greatly to estimate

1. Since no storage of Government items will occur at the Contractor’s facility, is the 24/7 video monitoring a mandatory requirement? YES

1. How far are the 3 clinics from each other? 80 miles is farthest

1. Will there be loading/unloading parking provided at all delivery locations? NO

RFP # 36C24619Q0672 – Dept of VA Mail Room, Asheville, NCQUESTIONS

Sendsuite Yes Yes 1-2 Accountable Mail Tracking:

· How is accountable mail currently tracked?

· Is there a system in place at this time?

· Will this system be expanded to provide additional handheld devices for use by the contractor and if so how many will be available.

How many mail stops are in each building? On each floor?

Is mail delivered to desk tops or to cluster box mail stations?

How many mail runs are conducted each day and at what time does each mail run begin and end?

Are newspapers received in the morning, requiring an initial mail run before other mail is received and delivered?

Please provide data on the inbound and outbound mail volumes that are to be expected each month. Please provide data to the following level:

· # of flats received/shipped

· # of #10 envelopes received/shipped

· # of packages received/shipped

· # of accountable mail received/shipped (by carrier type)

Picks up 5am 10:30 arrive Inbound Mail Details:

· Do Contractor personnel assigned to the contract pick up the mail at the local servicing USPS in the morning or is the mail delivered to the mailroom by the USPS truck? If yes, at what time does the Contractor pick up the mail?

· If delivered by the USPS truck, at what time does the truck arrive?

· At what time do expedited carriers arrive – FedEx, UPS, DHL?

Outbound Mail Details:

At what time in the afternoon does the USPS arrive to pick up outbound mail each day? 3:30 At what time in the afternoon do expedited carriers such as FedEx, 5UPS, and DHL arrive to retrieve outbound mail for that day?

5 pm

Current is GPS tracked, yes put on signage on vehicles, Vehicles will be parked at the Contractors offsite location Vehicles: If vehicles are to be provided by the contractor, please provide the following information:

· Make, model, and year of the vehicles used under the current contract

· Mileage per vehicle per year

· Will overnight and weekend parking be available (free to charge) at the work site for contractor vehicles?

· Are current contractor vehicles outfitted with any special equipment such as tie down bars, lift gates, back up cameras, GPS units, cages, etc.?

· Will the successful contractor be permitted to apply corporate signage to each vehicle that supports the resulting contract to include the company’s logo, phone number, email address, and corporate graphics?

What level of security screening is performed on the mail either before it arrives at the mailroom (via base Security) or when it arrives at the mailroom?

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