36C24618Q0291-00002000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2.

AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF

CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV.

11/2016) is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITE M 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR

43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes r eference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS

ENTERED INTO

PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14.

DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME

AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS

OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 00002 04-26-2018 658-18-1-5074-0007 none Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 To all Offerors/Bidders

36C24618Q0291 04-17-2018

X X X See CONTINUATION Page

THE PURPOSES OF THIS

SECOND AMENDMENT TO SOLICITATION 36C24618Q0291 ARE AS FOLLOWS:

1. ANSWER ADDITIONAL QUESTIONS FROM PROSPECTIVE OFFERORS.

2. REVISED SCOPE OF WORK. SEE PARAGRAPH C, #1 AND THE FIRST SE

NTENCE IN PARAGRAPH D.

3. REMOVED SAMPLE FIRE ALARM REPORTS FROM SECTION D.

ALL OTHER TERMS, CONDITIONS, CLAUSES, PROVISIONS, ETC. REMAIN UNCHANGED.

TAKIRA PEOPLES

CONTRACTING OFFICER

CONTINUATION PAGE

1) We request an extension until Friday May 4th in order to clarify a number of questions which remain unanswered, as follows. An extension will not be granted.

2) Question 4 from Amendment 1 dated April 20 reads: "We are removing the repairs part of the contract and this contract will be for annual inspections only.." However the SOW calls for Quarterly, Semi-Annual and Annual inspection tasks. Please confirm which inspections you are asking for. “Quarterly, Semi-Annual and Annual inspections” were removed from the SOW in Amendment 1. Please review.

3) The worksheet attached to Amendment 1 dated April 20 contains tabs for each building; however, there are questions about device counts on nearly every tab, especially Bldg 13; for Bldg 13, the worksheet shows numerous other buildings we assume are served by the same panel, yet the device count at the bottom is so low we do not believe it is accurate. Please confirm device counts per panel or building. We will be removing the sample reports; they are only to be used a guide. The inventory has been added.

4) The SOW calls for monitoring. Monitoring is done per each main panel in each building. Please provide a list of the panels currently monitored so we can quote this accurately. The SOW does not call for monitoring; it calls for maintenance of monitoring devices.

B.4 STATEMENT OF WORK

A. GENERAL REQUIREMENTS

1. Contractor shall provide all necessary equipment, labor, materials, and supervision to perform required interval preventative maintenance and inspection on Fire Alarm Systems, to include fire alarm, fire alarm monitoring devices, and related components located at the Salem VA Medical Center, 1970 Roanoke Boulevard, Salem, VA 24153 and all its outlying buildings.

2. Contractor shall provide a qualified individual, defined as a technician who is trained and certified by the National Institute for Certification in Engineering Technologies (NICET); International Municipal Signal Association (IMSA); the Commonwealth of Virginia; and/or trained and qualified by an organization listed as a national testing laboratory for servicing fire alarm systems, to include testing, maintenance, and inspections.

3. Contractor shall test and inspect Fire Alarm Systems, to include fire alarms, fire alarm monitoring devices, and related components annually (1 time a year). Contractor shall provide documentation for all previously mentioned tests and inspections. All work shall be in accordance with VA Master Specifications; the most current NFPA Codes including but not limited to National Fire Alarm Code and Life Safety Code; as well as, the most current Joint Commission requirements. Testing, Maintenance and Inspection frequency shall be in accordance with the previously mentioned standards and all applicable reports will be provided within 5 business days following each inspection. Performance and quality of work shall be evaluated by assuring all testing, maintenance, and inspection services are conducted in the appropriate timeframe and all devices/systems are tested according to the previously mentioned standards.

4. Services include the following:

A. Inspections:

(1) Systematic examination of all system components, including, but not limited to Control Panel equipment, Control Panel Batteries, Initiating Devices, Alarm Notification Appliances and Devices, Supervisory Signal Devices, Interface Relays and Modules, as well as, off-premises monitoring transmission equipment. Resettable heat detectors are to be tested with heat, not with magnets.

(2) Smoke Detector Sensitivity shall be performed bi-annually. Smoke detector sensitivity shall be performed during the Base Year, Option Year 2, and Option Year 4.

(3) Contractor shall perform testing and cleaning.

(4) Contractor shall furnish all tools, cleaning materials, and parts required to perform inspections and tests.

(5) Contractor shall perform battery and charger maintenance.

B. SPECIFIC REQUIREMENTS

1. Contractor shall perform annual inspections and maintenance in accordance with the most current editions of Manufacturer’s maintenance manuals, NFPA 101, 25, 72, and 13 standards, and National Fire Alarm Code as prescribed by The Joint Commission (TJC).

A. Fire alarm panels including batteries and battery chargers, shall include testing and inspection of all functions for:

(1) Charger Test

(2) 30-Minute Discharge Test

(3) Remote Annunciator

(4) Load Voltage Test B. Initiating devices include:

(1) Smoke Detectors

(2) Heat Detectors (tested with heat, not magnets, as well as inspected)

(3) Duct Detectors

(4) Manual Alarm Stations

(5) Interface Devices (Relays and Control Elements) C. Notification Appliances include:

(1) Audible Devices (bells, chimes, horns)

(2) Visual Devices (strobes, lights) D. Interface Relays and Modules include:

(1) Magnetic hold-open

(2) Air handler shut down

(3) Magnetic locks

2. Verify Record drawings are accurate. VA will provide current Record drawings upon Contract Award. The VA will provide all available Record drawings and floor plans, but does not warrant accuracy or completeness of the Record Drawings. Vendor shall compile updated Record Drawings and provide to the VA in electronic format.

C. REPORTS/TESTS

1. Contractor shall submit an annual report to the COR and the Contracting Officer that includes the following information:

A. Testing Schedule:

(1) Building number

(2) System type tested

(3) Device tested B. Detailed Report:

(1) Building number

(2) Location of device

(3) Type of device

(4) Test Results

a. Pass

b. Fail

(5) Zone (Zone FACP)

(6) Code (Chime Code)

(7) Year

(8) Date

(9) Comments

C. Fire Alarm Discrepancy Report:

(1) Building number

(2) Device and location

(3) Type of Discrepancy

(4) COR shall be notified of any discrepancy by the end of each day.

D. MANUALS

The publications listed below shall be followed and adhered to while conducting testing, maintenance, and inspections:

1. Manufacturer’s maintenance manuals

2. Manufacturer’s recommendations

3. National Fire Protection Association Standards (NFPA)

4. National Electrical Code (NEC)

5. National Fire Code

6. The Joint Commission (TJC) requirements. (VA will provide. COR)

Contractor shall report to the electric shop building 76 room 4, PRIOR TO STARTING AND AFTER COMPLETION OF WORK.

E. REQUIRED TESTS

1. Clean All Detectors

a. When a detector is out of range; disassemble, clean with vacuum or cloth, and reassemble.

b. Test sensitivity as required by NFPA using a UL listed test meter. If detector is out of range, adjust and repeat.

c. Record test results on inspection report.

2. Test All Pull Stations

a. Check for any physical damage.

b. Activate pull station to verify alarm signal and then reset pull station.

c. Record test results on inspection report.

3. Functional Test

a. Put control panel into alarm mode.

b. Verify operation of Fan shutdown, remote signal transmission and all other automatic functions that have been designed into the system.

c. Verify operation of Elevator Recall, Power Shunt Breaker, and Elevator Shaft Smoke Sensors (may require elevator mechanic or contractor to assist). The VA will provide an elevator mechanic to assist.

d. Record test results on inspection report.

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