36C24526Q0685_3.docx

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

GENERAL INFORMATION

Martinsburg VAMC Contract office 510 Butler Ave Martinsburg, WV 25405

POINT OF CONTACT*

stephanie.henderson3@va.gov stephanie.henderson3@va.gov

PLACE OF PERFORMANCE

Martinsburg VAMC

TBD

510 Butler Ave

Martinsburg WV

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

The purpose of this amendment 1 is to answer questions, revise SOW, and extend RFQ close date and time.

1. Was the August 19 site visit mandatory for quotation eligibility, and may a vendor that did not attend still submit a responsive quotation?

A. No site visit scheduled, Not applicable.

2. The solicitation states that a distributor must provide a signed manufacturer authorization/distribution letter “dated 2025 or earlier.” Is that wording correct, or will a current 2026 manufacturer authorization letter be accepted?

A. Corrected SOW to reflect Dated 2025 or later for each manufacturer authorization distributor letter.

This solicitation is for the purchase/install/deinstall/training/assembly of three new commercial heavy duty kitchen equipment solutions: dishware system, soiled slat system, and waste collector system for 180 day fully installed and fully operational at Martinsburg VA Medical Center.

This solicitation is 100% small business set aside.

NAICS is 333241 and PSC is 7320.

All quoters shall submit a completed SF1449 to the email address in the Combined Synopsis Solicitation. The Government will formulate its offer from the information submitted.

Quoters are allowed to submit more than one quote to the solicitation.

This solicitation closes on 36C24526Q0685 Sep 1, 2026, at 12:00pm EST. Late submissions will not be accepted.

See SOW for technical/implementation requirements, evaluation factors, place of performance, period of performance.

Missing documents, incomplete responses/forms, missing one or more technical, implementation, past performance, xls spreadsheet, responses to SOW, RFQ technical/past performance, implementation, pricing XLS/PDF responses will be non-compliant/non-conforming. Government determines acceptability.

Please fill out sections:

Section A Blocks: 11,12, and 17a: Company name, address, Code (cage code), Facility code (DUN’s #), Phone, and UEI.

Section B – vendor to complete and provide B.1 CONTRACT ADMINISTRATION DATA (Name of company, POC, Email, Phone number)

B.2 PRICE/COST SCHEDULE- ITEM INFORMATION -

B.3 DELIVERY SCHEDULE- how long for install (i.e., estimated Date, days, or ARO)

1. Excel Spread sheet is provided. The submission an completion of the excel sheet- XLS MWV Dishware Equipment spreadsheet is mandatory for this RFQ.

2. Buy American Certificate must be completed.

3. Vendor is to submit technical plan and all supporting documents. This submission of technical plan and supporting documents is mandatory RFQ.

4. Vendor is to submit implementation plan and all supporting documents. This submission of implementation plan and supporting documents is mandatory for this RFQ.

5. Failure to do so will result in the quoter being found non-compliant/non-conforming and eliminated from the competition.

Vendor past performance is requirement. This submission of past performance is mandatory for this RFQ.

This solicitation has incorporated clause 52.247-34 F.O.B. Destination. Only quotes that are submitted FOB Destination will be considered; accordingly, any quote submitted FOB Origin or FOB Destination Prepaid and Ship will be considered noncompliant, and the vendor will be disqualified.

The Government reserves the right to one-on-one discussions with quoters to clarify any information given.

The Government reserves all rights to award all or none.

This RFQ is for a single award.

The Government reserves the right to exchanges/ discussions with Best-Suited Contractor Once the Government determines the contractor that is best-suited (i.e., the apparent successful contractor), the Government reserves the right to communicate with only that contractor to address and remaining issues, if necessary, and finalize a task order with that contractor. These issues may include technical and price.

*******************************IMPORTANT******************************************* If the quoter is a distributor and not the manufacturer, a signed 2025 or earlier letter of distribution/ authorization from manufacturer is required for all quoters; accordingly, a failure to supply distribution/ authorization letter the quoter will be considered noncompliant and the vendor will be disqualified.

*******************************IMPORTANT******************************************* 52.225-1 BUY AMERICAN—SUPPLIES and 52.225-2 BUY AMERICAN CERTIFICATE are included in the solicitation the BUY AMERICAN AGREEMENT CERTIFICATE must be filled and submitted with your quote.

The Buy American Certificate shall be filled out! Failure to do so will result in the quoter being found non-compliant and eliminated from the competition. (Certificate is in Section E) This solicitation will use a 20% evaluation factor added to large business and/ or a 30% evaluation factor added to small business if there is a domestic offer that is not the low offer. The restrictions of the Buy American statute apply to the low offer. See FAR 25.106 Determining reasonableness of cost.

The evaluation will be the technically/implementation acceptable, past performance to come up with the best value for the Government.

Fuel surcharges will not be accepted on quotes or on invoices at the time of billing. Fuel surcharges will make the quote non-compliant with the RFQ.

See attached document: 36C24526Q0685 AMD 1.

See attached document: MWV DISHWWARE EQUIPMENT -AMD1.

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Amendment to a Previous Combined Solicitation