36C24526Q0685_2.docx
DOCX document 16 KB Posted
- Solicitation number
- 36C24526Q0685
About this file
This is a Combined Synopsis/Solicitation Notice for a Request for Quotation (RFQ) issued by the Department of Veterans Affairs Martinsburg VAMC for the purchase, installation, training, and assembly of three commercial kitchen equipment systems: a dishware system, soiled slat system, and waste collector system. The requirement must be fully installed and operational within 180 days at the Martinsburg VA Medical Center located at 500 Butler Ave, Martinsburg, WV 25405. This is a 100% small business set-aside solicitation (NAICS 333241, PSC 7320) with a single award anticipated. The response deadline is August 26, 2026, at 12:00 PM EST, with late submissions not accepted. All quotes must be submitted via completed SF1449 forms and include a mandatory MWV Dishware Equipment spreadsheet (XLS format). Required submission sections include company information with CAGE code, DUN's number, and UEI (Section A); contract administration data and point of contact details (Section B.1); itemized price/cost schedule (Section B.2); and delivery schedule (Section B.3).
All quotes must be submitted FOB Destination only; any FOB Origin or FOB Destination Prepaid and Ship submissions will be deemed noncompliant and result in disqualification. Distributors must provide a signed 2025 or earlier letter of authorization from the manufacturer; failure to do so results in disqualification. The Buy American Certificate (Section E) must be completed and submitted; incomplete Buy American documentation will render the quoter noncompliant. Fuel surcharges are not permitted on quotes or invoices and will result in noncompliance. The Government will apply a 20% evaluation factor for large businesses or 30% for small businesses when comparing to domestic offers that are not the lowest bid. Evaluation will be based on technical acceptability, implementation feasibility, and past performance to determine best value. The Government reserves the right to conduct discussions with quoters for clarification and to work exclusively with the apparent successful contractor to finalize award terms.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C24526Q0685_3.docx | DOCX document | |
| MWV DISHWWARE EQUIPMENT -AMD1.xlsx | XLSX spreadsheet | |
| 36C24526Q0685 AMD 1.pdf | ||
| 36C24526Q0685 RFQ.pdf | ||
| MWV DISHWWARE EQUIPMENT .xlsx | XLSX spreadsheet |
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Text version
Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice
| SUBJECT* |
| MWV Commercial Dishwasher & Soil break down system RFQ |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 25405 |
| SOLICITATION NUMBER* |
| 36C24526Q0685 |
| RESPONSE DATE/TIME/ZONE |
| 08-26-2026 12PM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 13 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| SET-ASIDE |
| SBA |
| PRODUCT SERVICE CODE* |
| 7320 |
| NAICS CODE* |
| 333241 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Martinsburg VAMC Contract office 500 Butler Ave Martinsburg WV 25405
POINT OF CONTACT*
Stephanie.henderson3@va.gov Stephanie.henderson3@va.gov
PLACE OF PERFORMANCE
| ADDRESS |
| Department of Veterans Affairs |
Martinsburg VAMC
Contract Office
500 Butler Ave
Martinsburg WV
| POSTAL CODE |
| 25405 |
| COUNTRY |
| USA |
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
See attached document: 36C24526Q0685 RFQ.
See attached document: MWV DISHWWARE EQUIPMENT .
This solicitation is for the purchase/install/training/assembly of three kitchen equipment: dishware system, soiled slat system, and waste collector system for 180 day fully installed and fully operational at Martinsburg VA Medical Center.
This solicitation is 100% small business set aside.
NAICS is 333241 and PSC is 7320.
All quoters shall submit a completed SF1449 to the email address in the Combined Synopsis Solicitation. The Government will formulate its offer from the information submitted.
Quoters are allowed to submit more than one quote to the solicitation.
This solicitation closes on 36C24526Q0685 August 26, 2026, at 12:00pm EST. Late submissions will not be accepted.
See SOW for technical/implementation requirements, evaluation factors, place of performance, period of performance.
Missing documents, incomplete responses/forms, missing one or more technical, implementation, past performance, xls spreadsheet, responses to SOW, RFQ technical/past performance, implementation, pricing XLS/PDF responses will be non-compliant/non-conforming. Government determines acceptability.
Please fill out sections:
Section A Blocks: 11,12, and 17a: Company name, address, Code (cage code), Facility code (DUN’s #), Phone, and UEI.
Section B B.1 CONTRACT ADMINISTRATION DATA (Name of company, POC, Email, Phone number)
B.2 PRICE/COST SCHEDULE- ITEM INFORMATION
B.3 DELIVERY SCHEDULE- how long for delivery (i.e., estimated Date, days, or ARO) Excel Spread sheet that is provided. The submission of the excel sheet- XLS MWV Dishware Equipment spreadsheet is mandatory for this RFQ.
This solicitation has incorporated clause 52.247-34 F.O.B. Destination. Only quotes that are submitted FOB Destination will be considered; accordingly, any quote submitted FOB Origin or FOB Destination Prepaid and Ship will be considered noncompliant, and the vendor will be disqualified.
The Government reserves the right to one-on-one discussions with quoters to clarify any information given.
The Government reserves all rights to award all or none.
This RFQ is for a single award.
The Government reserves the right to exchanges/ discussions with Best-Suited Contractor Once the Government determines the contractor that is best-suited (i.e., the apparent successful contractor), the Government reserves the right to communicate with only that contractor to address and remaining issues, if necessary, and finalize a task order with that contractor. These issues may include technical and price.
*******************************IMPORTANT******************************************* If the quoter is a distributor and not the manufacturer, a signed 2025 or earlier letter of distribution/ authorization from manufacturer is required for all quoters; accordingly, a failure to supply distribution/ authorization letter the quoter will be considered noncompliant and the vendor will be disqualified.
*******************************IMPORTANT******************************************* 52.225-1 BUY AMERICAN—SUPPLIES and 52.225-2 BUY AMERICAN CERTIFICATE are included in the solicitation the BUY AMERICAN AGREEMENT CERTIFICATE must be filled and submitted with your quote.
The Buy American Certificate shall be filled out! Failure to do so will result in the quoter being found non-compliant and eliminated from the competition. (Certificate is in Section E) This solicitation will use a 20% evaluation factor added to large business and/ or a 30% evaluation factor added to small business if there is a domestic offer that is not the low offer. The restrictions of the Buy American statute apply to the low offer. See FAR 25.106 Determining reasonableness of cost.
The evaluation will be the technically/implementation acceptable, past performance to come up with the best value for the Government.
Fuel surcharges will not be accepted on quotes or on invoices at the time of billing. Fuel surcharges will make the quote non-compliant with the RFQ.
| *= Required Field |
| Combined Synopsis/Solicitation Notice |
Combined Synopsis/Solicitation Notice
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