36C24526Q0645.pdf
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- Solicitation number
- 36C24526Q0645
About this file
This is a Special Notice issued by the Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5, representing a Notice of Intent to Sole Source to Daikin Applied Americas Inc.
The solicitation number is 36C24526Q0645, with a response deadline of July 21, 2026 at 08:00 AM Eastern Time. The work involves replacing a Variable Frequency Drive (VFD) on a Daikin WSC 087 Centrifugal Chiller (Serial No. STNU110700045) located at the Washington DC VA Medical Center, 50 Irving Street NW, Washington, DC 20422. The Product Service Code is J045 (Mechanical Power-Transmitting Equipment and Accessories Maintenance and Repair), and the NAICS Code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors). The contracting office is located in Perry Point, MD 21902, with the Point of Contact being Contracting Officer Bill Pratt (Billie.Pratt@va.gov, 410-642-2411).
The Statement of Work requires the contractor to supply OEM replacement components including a VFD Power Box Assembly and all interconnecting wire harnesses, perform complete installation labor including electrical isolation, LOTO procedures, rigging, removal of existing equipment, and fabrication of mounting assemblies as needed, and conduct testing, startup, and commissioning including software upgrades, functional testing, and generation of a complete commissioning report. All work must be performed on-site at the facility's Research Building Central Plant. Respondents must submit capabilities statements addressing business information, socio-economic status, experience with VA or similar facilities, available contract vehicles, service categories, applicable certifications/licenses, and confirmation of capability to meet performance requirements while complying with subcontracting limitations. The Government has stated it is under no obligation to award based on submissions received and will use responses solely to determine whether to conduct competitive procurement.
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| File | Type | Posted |
|---|---|---|
| Sole Source Service Qualifications.pdf | ||
| 36C24526Q0645.docx | DOCX document |
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Special Notice
*= Required Field Special Notice
SUBJECT* NOTICE OF INTENT TO SOLE TO DAIKIN APPLIED AMERICAS INC FOR VFD
REPLACEMENT ON A DAIKIN CHILLER WASHINGTON DC VA MEDICAL CENTER
36C24526Q0645
GENERAL INFORMATION
CONTRACTING OFFICE’S ZIP CODE* 21902
SOLICITATION NUMBER* 36C24526Q0645
RESPONSE DATE/TIME/ZONE 07-21-2026 08:00 EASTERN TIME, NEW YORK,
USA
ARCHIVE 30 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS N
PRODUCT SERVICE CODE* J045
NAICS CODE* 238220
CONTRACTING OFFICE ADDRESS Department of Veterans Affairs
VAMC 512A
361 Boiler House RF
Perry Point MD 21902
POINT OF CONTACT*
Contracting Officer
Bill Pratt
Billie.Pratt@va.gov
410-642-2411
ADDITIONAL INFORMATION
AGENCY’S URL https://www.va.gov
URL DESCRIPTION VA
AGENCY CONTACT’S EMAIL ADDRESS billie.pratt@va.gov mailto:Billie.Pratt@va.gov https://www.va.gov/ mailto:billie.pratt@va.gov
EMAIL DESCRIPTION NCO 5
DESCRIPTION
SUMMARY:
Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5, is issuing this NOTICE OF INTENT TO SOLE SOURCE TO Daikin Applied Americas, Inc. to replace a Variable Frequency Drive (VFD) on a Daikin WSC 087 Centrifugal Chiller, Serial No.
STNU110700045.
All responsible sources may submit a capabilities statement and a proposal for consideration.
All responses must include the following information or will not be considered.
Please respond to this intent to sole sources notice 36C24526Q0645 with your:
1. Business name (including Unique Entity ID (SAM.gov)
2. Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and
3. Person of contact (including telephone number & email address).
4. Capability statement and summary of previous experience providing these types of services for the Veterans Health Administration or other similar facilities.
5. Available contract vehicles (GSA FSS, etc.) for use by Department of VA (include applicable NAICS)
6. Brief Summary of categories of services that your company can/cannot provide.
7. Certification(s) / Licenses for meeting the local requirements to provide these services at the DC VAMC (if applicable)
8. Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response:
a. Do you intend to self-perform this effort?
b. If you are located outside the immediate area, how will you self-perform?
c. Or do you intend to subcontract work under this contract?
d. If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting?
Also, your written proposal and certifications demonstrate competency.
“This notice of intent is not a request for competitive quotations. The Government is under no obligation to consider or make an award to any respondent that submits a capability statement or proposal.”
“Responses received will be considered solely for the purpose of determining whether to conduct competitive procurement. The Department of Veterans Affairs is not required to award based on any submissions received.”
Respond with all information by July 21st, 2026 at 08:00 AM ET. Send all responses to Bill Pratt.
Billie.Pratt@va.gov
See Statement of Work Next Page.
STATEMENT OF WORK
Research Chiller Variable Frequency Drive (VFD) Upgrade DC VA Medical Center
Facility Washington DC VA Medical Center, 50 Irving St NW, Washington, DC 20422
Requesting Office Facilities Management Service (FMS)
Equipment Daikin WSC 087 Centrifugal Chiller, Serial No. STNU110700045
1. BACKGROUND
The Washington DC VA Medical Center (VAMC) operates a Daikin WSC 087 centrifugal chiller (Serial No. STNU110700045) within its Research Building central plant. This chiller provides critical cooling to research laboratory spaces where climate control is essential for patient safety research and specimen integrity. The existing variable frequency drive (VFD) and motor starter on this unit have experienced degraded performance and are approaching end of serviceable life, creating risk of unplanned system failure.
Daikin Applied Americas, Inc. is the original equipment manufacturer (OEM) for this chiller and the exclusive authorized source for factory-engineered VFD upgrade kits compatible with the WSC 087 platform. The proposed upgrade replaces the VFD power box assembly and associated wiring with Daikin's current-generation VFD, restoring reliability and extending equipment lifespan without requiring a full chiller replacement.
2. SCOPE OF WORK
The contractor shall provide all parts, labor, supervision, tools, equipment, software upgrades, and testing necessary to complete a full VFD upgrade on the Daikin WSC 087 centrifugal chiller at the DC VAMC Research Building. The work consists of three primary phases:
2.1 Upgraded Parts Supply
The contractor shall furnish and deliver the following OEM replacement components:
• VFD Power Box Assembly (Daikin factory-engineered for WSC 087 platform)
• All interconnecting wire harnesses between the VFD and chiller controls module
• All associated mounting hardware, fasteners, and cabling required for a complete installation
2.2 Labor and Installation
The contractor shall perform the following installation tasks in accordance with Daikin's published service procedures and all applicable safety requirements:
1. Coordinate with the VA COR and FMS to schedule work during an approved maintenance window that minimizes disruption to Research Building operations.
2. Isolate the chiller from all electrical sources and implement a Lockout/Tagout (LOTO) procedure in accordance with 29 CFR 1910.147 and VA facility safety protocols prior to commencing any work.
3. Assemble and position appropriate rigging and lifting equipment as required by the physical configuration of the chiller room. All rigging activities shall comply with OSHA standards.
4. Remove and properly dispose of the existing VFD and motor starter assembly in accordance with applicable regulations.
5. Rig and transport the new VFD cabinet to the chiller location.
6. Fabricate a new mounting assembly for the VFD cabinet if the existing mounting structure is not compatible with the replacement unit.
7. Install the new VFD cabinet and connect all wiring per manufacturer specifications.
8. Supply and install all hardware, conduit, and cabling associated with the VFD installation.
2.3 Testing, Startup, and Commissioning
Upon completion of installation, the contractor shall:
9. Execute all required chiller control software upgrades to ensure compatibility with the new VFD.
10. Conduct a functional run test to verify proper VFD operation, chiller response, and control system integration.
11. Initiate the system startup sequence and perform all final calibrations in accordance with Daikin startup procedures.
12. Generate and provide to the VA COR a complete commissioning report documenting startup readings, calibration data, and test results.
4. PLACE OF PERFORMANCE
All work shall be performed on-site at:
Washington DC VA Medical Center 50 Irving Street NW Washington, DC 20422 Research Building Central Plant — specific chiller room location to be confirmed with FMS prior to mobilization.
See attached document: Sole Source Service Qualifications.
| 1. BACKGROUND |
| 2. SCOPE OF WORK |
| 2.1 Upgraded Parts Supply |
| 2.2 Labor and Installation |
| 2.3 Testing, Startup, and Commissioning |
4. PLACE OF PERFORMANCE
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