36C24526Q0645.docx

Special Notice Special Notice

GENERAL INFORMATION

VAMC 512A

361 Boiler House RF Perry Point MD 21902

POINT OF CONTACT*

Contracting Officer Bill Pratt Billie.Pratt@va.gov 410-642-2411

ADDITIONAL INFORMATION

DESCRIPTION

SUMMARY:

Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 5, is issuing this NOTICE OF INTENT TO SOLE SOURCE TO Daikin Applied Americas, Inc. to replace a Variable Frequency Drive (VFD) on Daikin WSC 087 Centrifugal Chiller, Serial No. STNU110700045.

All responsible sources may submit a capabilities statement and a proposal for consideration.

All responses must include the following information or will not be considered.

Please respond to this intent to sole sources notice 36C24526Q0645 with your:

1. Business name (including Unique Entity ID (SAM.gov)

2. Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and

3. Person of contact (including telephone number & email address).

4. Capability statement and summary of previous experience providing these types of services for the Veterans Health Administration or other similar facilities.

5. Available contract vehicles (GSA FSS, etc.) for use by Department of VA (include applicable NAICS)

6. Brief Summary of categories of services that your company can/cannot provide.

7. Certification(s) / Licenses for meeting the local requirements to provide these services at the DC VAMC (if applicable)

8. Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response:

a. Do you intend to self-perform this effort?

b. If you are located outside the immediate area, how will you self-perform?

c. Or do you intend to subcontract work under this contract?

d. If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting?

Also, your written proposal and certifications demonstrate competency.

“This notice of intent is not a request for competitive quotations. The Government is under no obligation to consider or make an award to any respondent that submits a capability statement or proposal.”

“Responses received will be considered solely for the purpose of determining whether to conduct a competitive procurement. The Department of Veterans Affairs is not required to award based on any submissions received.”

Respond with all information by July 17th, 2026 at 08:00 AM ET. Send all responses to Bill Pratt.

Billie.Pratt@va.gov

See Statement of Work Next Page.

STATEMENT OF WORK

Research Chiller Variable Frequency Drive (VFD) Upgrade DC VA Medical Center

1. BACKGROUND

The Washington DC VA Medical Center (VAMC) operates a Daikin WSC 087 centrifugal chiller (Serial No. STNU110700045) within its Research Building central plant. This chiller provides critical cooling to research laboratory spaces where climate control is essential for patient safety research and specimen integrity. The existing variable frequency drive (VFD) and motor starter on this unit have experienced degraded performance and are approaching end of serviceable life, creating risk of unplanned system failure.

Daikin Applied Americas, Inc. is the original equipment manufacturer (OEM) for this chiller and the exclusive authorized source for factory-engineered VFD upgrade kits compatible with the WSC 087 platform. The proposed upgrade replaces the VFD power box assembly and associated wiring with Daikin's current-generation VFD, restoring reliability and extending equipment lifespan without requiring a full chiller replacement.

2. SCOPE OF WORK

The contractor shall provide all parts, labor, supervision, tools, equipment, software upgrades, and testing necessary to complete a full VFD upgrade on the Daikin WSC 087 centrifugal chiller at the DC VAMC Research Building. The work consists of three primary phases:

2.1 Upgraded Parts Supply

The contractor shall furnish and deliver the following OEM replacement components:

1. VFD Power Box Assembly (Daikin factory-engineered for WSC 087 platform)

1. All interconnecting wire harnesses between the VFD and chiller controls module

1. All associated mounting hardware, fasteners, and cabling required for a complete installation

2.2 Labor and Installation

The contractor shall perform the following installation tasks in accordance with Daikin's published service procedures and all applicable safety requirements:

1. Coordinate with the VA COR and FMS to schedule work during an approved maintenance window that minimizes disruption to Research Building operations.

1. Isolate the chiller from all electrical sources and implement a Lockout/Tagout (LOTO) procedure in accordance with 29 CFR 1910.147 and VA facility safety protocols prior to commencing any work.

1. Assemble and position appropriate rigging and lifting equipment as required by the physical configuration of the chiller room. All rigging activities shall comply with OSHA standards.

1. Remove and properly dispose of the existing VFD and motor starter assembly in accordance with applicable regulations.

1. Rig and transport the new VFD cabinet to the chiller location.

1. Fabricate a new mounting assembly for the VFD cabinet if the existing mounting structure is not compatible with the replacement unit.

1. Install the new VFD cabinet and connect all wiring per manufacturer specifications.

1. Supply and install all hardware, conduit, and cabling associated with the VFD installation.

2.3 Testing, Startup, and Commissioning

Upon completion of installation, the contractor shall:

1. Execute all required chiller control software upgrades to ensure compatibility with the new VFD.

1. Conduct a functional run test to verify proper VFD operation, chiller response, and control system integration.

1. Initiate the system startup sequence and perform all final calibrations in accordance with Daikin startup procedures.

1. Generate and provide to the VA COR a complete commissioning report documenting startup readings, calibration data, and test results.

4. PLACE OF PERFORMANCE

All work shall be performed on-site at:

Washington DC VA Medical Center 50 Irving Street NW Washington, DC 20422 Research Building Central Plant — specific chiller room location to be confirmed with FMS prior to mobilization.

See attached document: Sole Source Service Qualifications.

See attached document: 36C24526Q0645.

Special Notice