36C24526Q0549 0001-Amendment RTAA Chiller Replacement-Martinsburg VAMC.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

613-26-2-601-0214

None

19ACQ

Department of Veterans Affairs

VISN 5 Contract Satellite office

510 Butler Avenue, Building 306 A

Baltimore MD 21201

Trever Turcotte

Trever.Turcotte@va.gov

19ACQ

Department of Veterans Affairs

Martinsburg, VA Medical Center

510 Butler Avenue, Building 500

Martinsburg WV 25405

To all Offerors/Bidders

36C24526Q0549

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 06-19-2026 9:00 AM EDT

See CONTINUATION Page

X 1

Modification 0001 of Solicitation 36C24526Q0549 RTAA Chiller Replacement-Martinsburg VA Medical Center is to extend

Solicitation due date, adjust estimated period of performance, and to answer questions submitted by Vendors.

RFQ due date is now 06/19/2026 at 9:00 am EDT (See RFQ for submittal details)

Estimated Period of Performance: 06/30/2026, to 06/29/2027

See Vendor Questions and Answers (Pg. 3)

Trever Turcotte

Contracting Officer

VA-VHA-RPOE-2023-0077

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 EA __________________ __________________

Remove and Replace Existing Trane RTAA Chiller with a New Trane RTAA Chiller or Equivalent Contract Period: Base POP Begin: 06-30-2026 POP End: 06-29-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air- Conditioning Contractors PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

GRAND TOTAL __________________

A.2 VENDOR QUESTIONS AND ANSWERS

Solicitation 36C24526Q0549- RTAA Chiller Replacement-Martinsburg VA Medical Center

Questions & Answers.

1. The existing 400A disconnect appears to be in poor condition and may not be suitable for reuse. Can the Contractor install a NEMA 3R junction box for splicing and terminate directly to the new chiller, since the new chiller includes an integral service disconnect? Or does the Government want the existing disconnect replaced as part of this project? Please clarify.

• The Government would like the existing disconnect replaced under this requirement.

2. Please confirm whether the new barrel heater dedicated circuit and the new heat trace circuits are required to be fed from the emergency panel located on the first floor, or if an alternate power source is acceptable. Please advise on the intended power source for these circuits.

• Both circuits need to be run to an emergency panel in case the medical center loses power and needs to go to generator power. The emergency panel located on the first floor will be used.

3. During the site visit, it was mentioned that Johnson Controls is the preferred BAS contractor for this facility. Can the Government please provide the contact information for the Johnson Controls account representative or facility point of contact so that we may coordinate and obtain any necessary pricing related to the

BAS scope of work?

• JCI Contact Information: Seamus Corcoran

Account Executive

Johnson Controls

(443) 497-1803

4. The specifications indicate that the Contractor shall install new chilled water piping, including fittings, valves, supports, and a new flow switch.

Please clarify the following:

• Is the Contractor required to replace the existing isolation valves associated with the chiller installation, or may the existing valves remain in service if found to be operational? Contractor will be required to replace the existing isolation valves associated with the chiller installation.

• Does the Government intend for all chilled water piping to be replaced back to the existing isolation valves, or only the piping necessary to connect the new chiller? The chilled water pipping needs to be replaced back to the existing isolation valves.

• If valve replacement is required, does the Government prefer butterfly valves or gate valves? Replaced with Butterfly Valve

• The specified chiller is provided with an integral factory-installed flow switch. Please confirm whether an additional field-installed flow switch is required. Additional flow switch will need to be installed in the chiller piping.

5. The specifications require the installation of a new heat trace system with a redundant wire per pipe. Please clarify the Government's intent regarding the redundant heat trace requirement. Specifically, does this requirement mean that two heat trace cables are to be installed on each pipe, with one cable connected and operational and the second cable installed as a spare for future use in the event of failure? Alternatively, should both heat trace cables be connected and operational as part of a redundant heat tracing system? Please provide additional guidance on the intended configuration.

• The Government would like to have one cable connected and operational and the second cable to be installed as a spare for future use in the event of a failure

6. Is a BACnet card needed?

7. Heat Trace-What Wattage per foot is required?

• That will depend on what brand of Chiller will be used

8. Commissioning – will a sequence of operation be provided for commissioning agent, or will factory start up sheets satisfy?

• Sequence of Operation.

9. Can you tell us how you would like us to install the heat trace? Are you ok with the plug-in setup you have now moving forward or would you like an actual thermostat?

• Actual Thermostat.