36C24526Q0237-SOURCES SOUGHT-MINI SPLIT AIR DUCTLESS REPLACEMENT-DC VAMC-FINAL.pdf

B.3 STATEMENT OF WORK

SOURCES SOUGHT

Project Title: Installation of Two Mitsubishi Ductless Split HVAC Systems in Medication Rooms

Location: Community Living Centers Wing H and K Ward – Washington DC Department of Veterans Affairs Medical Center, Washington, DC

1. Objective

To furnish and install two Mitsubishi ductless split HVAC systems to provide dedicated climate control in two medication rooms located on the nursing home ward. This will ensure proper temperature and humidity levels for medication storage and staff comfort, in compliance with healthcare facility standards.

2. Scope of Services

A. Site Assessment

• Conduct a pre-installation site visit to assess existing conditions.

• Verify electrical capacity and structural suitability for indoor and outdoor units.

B. Equipment Specifications

• Provide and install two Mitsubishi ductless split HVAC systems (one per room), each with:

• Cooling and heating capabilities

• Minimum SEER rating - (update with SEER rating)

• Indoor ceiling mounted air handler

• Outdoor condenser unit installed on roof

• interface thermostat control with building management system.

• Appropriate BTU rating based on room size and load calculation

C. Installation

• Mount indoor units in each medication room at optimal locations for airflow.

• Install outdoor condenser units in designated exterior locations with proper clearances.

• Run refrigerant lines, electrical wiring, and condensate drain lines per code.

• Seal all wall penetrations and restore finishes as needed.

• Ensure all work complies with local building codes, NFPA, and VA standards.

D. Electrical Work

• Provide dedicated electrical circuits for each HVAC system.

• Install disconnects and breakers as required.

• Coordinate with facility electrical staff for power shutdowns and tie-ins.

E. Testing and Commissioning

• Start up and test each system for proper operation.

• Verify temperature control, airflow, and condensate drainage.

• Provide training to facility staff on system operation and maintenance.

F. Documentation

• Submit equipment manuals, warranty information, and maintenance guidelines.

• Provide as-built drawings showing equipment locations and routes.

3. Schedule

• Project Start Date: February 20, 2026

• Completion Deadline: February 19, 2027

• Work Hours: 8:00 AM – 4:30 PM, Monday to Friday

4. Contractor Requirements

• Licensed HVAC contractor with experience in healthcare facilities.

• Comply with infection control protocols during work in patient care areas.

• Provide background checks for all personnel entering the facility.

• Use of PPE and adherence to VA infection control standards, including containment barriers and HEPA filtration if required.

5. Deliverables

• Two fully operational Mitsubishi ductless split HVAC systems

• Final inspection and approval by Facilities Management

• Warranty documentation and training completion

Interested & Capable Responses:

NCO 5 is seeking responses from entities that are interested in this procurement and consider themselves to have the resources, capabilities, and qualifications necessary to provide the services required for the The WASHINGTON, DC VA Medical Center.

Please respond to this RFI/Sources Sought 36C24526Q0237 with your:

1. Business name (including Unique Entity ID (SAM.gov)

2. Business type, socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.), and

3. Person of contact (including telephone number & email address).

4. Capability statement and summary of previous experience providing these types of services for the Veterans Health Administration or other similar facilities.

5. Available contract vehicles (GSA FSS, etc.) for use by Department of VA (include applicable NAICS)

6. Brief Summary of categories of services that your company can/cannot provide.

7. Certification(s) / Licenses for meeting the local requirements to provide these services at the DC VAMC (if applicable)

8. Confirmation that your organization has the capability & expertise to meet the performance requirements while complying with applicable limitations in subcontracting by responding to the questions below with your response:

a. Do you intend to self-perform this effort?

b. If you are located outside the immediate area, how will you self-perform?

c. Or do you intend to subcontract work under this contract?

d. If you intend to subcontract work under this contract, how will you ensure compliance with the limitations on subcontracting?

Response Instructions:

Responses must be submitted by 10:00 AM (ET) 1/23/2026. Responses to the information requested above must be submitted via email to John Ritter at John.Ritter2@va.gov.

This request for information/sources sought notice is for planning purposes ONLY and does not constitute a solicitation, responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The results of this market research will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., SDVOSB/SDVOSB set-aside, small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred as a result of a vendor’s attendance to the Site-Visit nor the preparation of responses submitted as a result of this notice.

mailto:John.Ritter2@va.gov