S06_Amendment_36C24526Q0156 0003.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 5

0003 03-11-2026

36C245

Department of Veterans Affairs Network Contracting Office 05 Contracting Officer - Ethan Mauzy P.O. Box 1000, Bldg. 101, Room 26 Perry Point MD 21902

19ACQ

Department of Veterans Affairs VA Maryland Health Care System Contracting Officer (19ACQ) P.O. Box 1000, Bldg. 101C Room 3 Perry Point MD 21902

To all Offerors/Bidders

36C24526Q0156

X

X X

See CONTINUATION Page

X 1

This modification has the following purposes:

1. Provide the Program Office answers to vendor questions that were submitted during the site visit and additional question asking period.

2. Update the Statement of Work to redact all "DirecTV" specific language, as to allow Cable/TV Services that are not specific to DirecTV, and to further incorporate fair competition.

No further questions will be accepted at this time. All quotes remain due on 20 March 2026 at 8:00AM EST.

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

Cable Equipment all DVB-S satellite equipment and services for the Main Hospital, CLC and Fisher House Contract Period: Base POP Begin: 05-04-2026 POP End: 05-03-2027 PRINCIPAL NAICS CODE: 517111 - Wired Telecommunications Carriers PRODUCT/SERVICE CODE: S119 - Utilities - Other

Hospital, CLC and Fisher House Contract Period: Option 1 POP Begin: 05-04-2027 POP End: 05-03-2028

Hospital, CLC and Fisher House Contract Period: Option 2 POP Begin: 05-04-2028 POP End: 05-03-2029

Hospital, CLC and Fisher House Contract Period: Option 3 POP Begin: 05-04-2029 POP End: 05-03-2030

Hospital, CLC and Fisher House Contract Period: Option 4 POP Begin: 05-04-2030 POP End: 05-03-2031

GRAND TOTAL __________________

UPDATED STATEMENT OF WORK (CABLE/TV PROVIDER)

SCOPE OF WORK: The contractor shall be required to furnish all necessary and appropriate labor, supervision, materials, equipment and supplies to provide CABLE/TV in accordance with the terms and conditions of the resulting contract and the specifications and requirements, as specified herein. The contractor shall provide all necessary cable boxes for 321 units within the Medical Center, Community Living Center (CLC), and Fisher House. The purpose of this service is to enhance the patient and visitor experience, provide entertainment and educational programming, and support staff morale throughout the facility and Fisher House.

- Installation of Cable/TV satellite receivers and associated hardware in patient rooms, waiting areas, common rooms, and staff lounges.

- Activation and configuration of Cable/TV programming packages as specified by the VA.

- Ongoing maintenance and technical support for all installed equipment and services.

- Training for VA staff on basic operation and troubleshooting of the Cable/TV system.

Technical Characteristics:

The Cable/TV system provided must meet or exceed the following technical requirements:

- High-Definition (HD) Programming: All channels must be available in HD where possible, ensuring clear and vibrant picture quality for patients and staff.

- Centralized Headend System (if applicable): For efficient distribution, a centralized headend system may be installed to deliver programming to multiple endpoints throughout the facility.

- Remote Control Access: Each television endpoint must be equipped with a user-friendly remote control, with clear labeling and instructions for ease of use by patients and staff.

- Parental and Content Controls: The system must allow for blocking or restricting access to inappropriate or non-permitted content, in compliance with VA policies.

- Emergency Alert Integration: The system must be capable of displaying emergency alerts and announcements as required by the VA.

- Scalability: The system must be scalable to accommodate additional endpoints, future expansion, or programming upgrades as needed.

Benefits:

The implementation of Cable/TV services will provide the following benefits to DCVAMC and Fisher House:

- Enhanced Patient Experience: Access to a wide variety of entertainment, news, sports, and educational programming helps reduce patient anxiety, improve satisfaction, and create a more welcoming environment.

- Staff Morale and Retention: Staff lounges equipped with Cable/TV provide a valuable amenity, supporting morale and contributing to a positive work environment.

- Educational Opportunities: Availability of health-related and educational channels supports ongoing patient education and engagement.

- Operational Efficiency: Centralized management and support of the Cable/TV system streamline facility operations and minimizes downtime.

Deliverables:

- Complete installation and activation of Cable/TV services at all designated locations within the DCVAMC and Fisher House

- Documentation of system configuration, channel lineup, and user instructions.

- Training sessions for VA staff.

- Ongoing technical support and maintenance as required by the contract.

EQUIPMENT: In excess of 321 TV boxes, etc. for the Main Hospital, CLC, and Fisher House. The contractor Shall provide all tools and equipment necessary to properly and safely perform the services set forth within this

Statement of Work (SOW). This shall include, but is not limited, to all Personal Protective Equipment (PPE) which may be required for the work to be completed in a safe manner.

AREAS TO BE SERVICED:

Fisher House CLC Nursing Home Main Hospital

All located at:

Washington DC VA Medical Center 50 Irving Street NW Washington, DC 20422

3. TASK FREQUENCY AND INSTRUCTIONS: Contractor shall provide all the necessary equipment to connect the hospital TVs with an appropriate cable system to provide extended cable such as Classic HBO, STARZ, Super Pack, Sonic Entertainment, Extra Packs, etc. The contractor shall provide maintenance of the boxes as needed for all 321 units.

4. SPECIAL WORK REQUIREMENTS: NA

5. PROPERTY DAMAGE: The contractor shall take all necessary precautions to prevent damage to any government property. The contractor shall report any damage immediately and shall be assessed current replacement costs for property damaged by thew contractor, unless corrective action is taken. Any damaged material, (i.e., trees, shrubs, lawn/turf, curbs, gutters, sidewalks, etc..) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the government, upon approval of the Contracting Officer or Contracting Officer Representative.

VENDOR QUESTIONS AND ANSWERS:

The following questions were submitted prior to the extended deadline of March 5th, 2026 at 8:00AM EST, following the site visit. The program office has provided answers to the best of their ability. Answers are provided in red. No additional questions will be accepted.

1. During the Site-Visit all the TV Distribution in both the Main Hospital and the CLV Nursing Home are analog RF Distributions. Do you want the system to continue to be analog or digital distribution through ATSC or QAM? Existing system will remain as is. Need service as described in the scope. System upgrades are separate.

2. What is the exact count of TVs in both the Main Hospital and CLC? Approximately 321. There is no current exact count, however this is what the VAMC is currently paying for.

3. In some rooms there are two TVs, One regular TV and one attached to the Bed. Please count these Rooms as Two TV Drops. Assume 321 total through the whole VAMC.

4. Please Let it be stated on the RFQ about Digital or continuation of Analog Modulation system, confirm if all TVs can receive Digital Broadcasting. Cannot confirm.

5. In the Q&A published it was stated that VA owns a COM 3000 but during the Walkthrough there was no COM 3000 please clarify? The distribution panel up in the penthouse was what was being referred to.

6. How many TVs are in the Fisher House? Unknown. Assume 321 televisions.

7. Can a Floor Plan indicating all TV Locations be provided before or after the Award of Contract? No, this is for service delivery

8. Can you Provide the channel List for all the different Buildings? No

9. Is the entire facility fed from one central location? Yes

10. Do Fisher House, the CLC Nursing Home, and the Main Hospital all receive the same programming from one system, or are they separate systems?

11. Who is the current TV provider? – This information can be found on the Federal Procurement Data

System (FPDS).

12. Does the Main Hospital have beds with pillow speaker remotes, or can they have a separate remote/receiver in each room? Unknown

13. Do Fisher House and the CLC Nursing Home require different programming than the Main Hospital?

No.

14. How many channels are required? See scope for package.

15. Should the channel lineup be basic or more robust? Basic with premium options.

16. Is there a facility IT manager or engineer familiar with the building infrastructure who can speak with our technician? The facility has limited knowledge of existing infrastructure currently.

17. Would it be possible to provide a redacted copy of the current DIRECTV monthly invoice, or otherwise identify the programming packages and add-ons currently in use? No, it comes through a contractor.

18. Are the existing DIRECTV account numbers available for the Main Hospital, CLC Nursing Home, and

Fisher House to assist in confirming current configurations? No that is not on the bill, we do not contract directly with directv.

19. In the event of award, will the Government authorize the awardee to become the DIRECTV “Dealer of Record” for the associated accounts? Yes

20. During the site visit, it was mentioned that the CLC Nursing facility currently operates with approximately 96 channels. Should the quoted solution maintain this channel count? Yes

21. The Main Hospital system was described as currently operating with approximately 48 channels.

Please confirm the desired channel quantity or programming level to be quoted for this location. Basic channels for approximately 48 as noted.

22. It was mentioned that signal issues exist in portions of the Main Hospital due to existing infrastructure.

Should troubleshooting of these distribution issues be included in the proposal, or are those handled under the separate infrastructure contract referenced in Amendment 0002? A separate solicitation will be put out for existing infrastructure upgrades.

23. If the system is upgraded to HD, channel rescanning may be required at individual televisions. Should this effort be included within the proposal scope? If recommended, yes, although an upgrade to HD was not in the scope.

24. Please confirm that the facility wants an update to a digital COM3000 with this bid? This is the information we received in person. This solicitation is for continued service of a DVB-S2 system that will work with the existing infrastructure. Upgrades and troubleshooting are expected to be part of a different contract.

25. Based on our site survey and its findings, are we to include troubleshooting the TVs, amplifiers, COAX cables, and programming for the new signal in this quotation? This solicitation is for continued cable service. Upgrades and troubleshooting are expected to be part of a different contract.

26. Can we plan on running the Analog headend for a month while we switch over to Digital? Continuity of service is very important. Any changes in infrastructure should be planned for overnight and less than 8 hours.

27. Are solicitation responses still to use the original B.3 PRICE/COST SCHEDULE with monthly units? Are we permitted to add additional line items? A new PRICE/COST SCHEDULE is preferred that includes an installation (equipment and labor) line item. The solicitation allows for alternative price schedules, as long as a narrative is included to explain the change.

**End of Amendment**