S06_Amendment_36C24526Q0156 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

0002 02-19-2026

36C245

Department of Veterans Affairs Network Contracting Office 05 Contracting Officer - Ethan Mauzy P.O. Box 1000, Bldg. 101, Room 26 Perry Point MD 21902

To all Offerors/Bidders

36C24526Q0156

02-19-2026

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 03-20-2026 08:00 EDT

X 1

This modification has the following purposes:

1. Provide Offerors with an Updated Statement of Work from the Program Office with the intention of providing clarity of the requirement.

2. Provide the Program Office answers to vendor questions submitted prior to the due date.

3. Provide Information regarding the upcoming site visit.

4. Extend the Due Date for all quotes to March 20th, 2026, at 8:00AM EST.

**See Continuation Page for Details**

Ethan Mauzy Contracting Officer

VA-VHA-RPOE-2024-0075

CONTINUATION PAGE

UPDATED STATEMENT OF WORK (DIRECTV PROVIDER)

SCOPE OF WORK: The contractor shall be required to furnish all necessary and appropriate labor, supervision, materials, equipment and supplies to provide CABLE/TV in accordance with the terms and conditions of the resulting contract and the specifications and requirements, as specified herein. The contractor shall provide all necessary cable boxes for 321 units within the Medical Center, Community Living Center (CLC), and Fisher House. The purpose of this service is to enhance the patient and visitor experience, provide entertainment and educational programming, and support staff morale throughout the facility and Fisher House.

- Installation of DirecTV satellite receivers and associated hardware in patient rooms, waiting areas, common rooms, and staff lounges.

- Activation and configuration of DirecTV programming packages as specified by the VA.

- Ongoing maintenance and technical support for all installed equipment and services.

- Training for VA staff on basic operation and troubleshooting of the DirecTV system.

Technical Characteristics:

The DirecTV system provided must meet or exceed the following technical requirements:

- High-Definition (HD) Programming: All channels must be available in HD where possible, ensuring clear and vibrant picture quality for patients and staff.

- Centralized Headend System (if applicable): For efficient distribution, a centralized headend system may be installed to deliver programming to multiple endpoints throughout the facility.

- Remote Control Access: Each television endpoint must be equipped with a user-friendly remote control, with clear labeling and instructions for ease of use by patients and staff.

- Parental and Content Controls: The system must allow for blocking or restricting access to inappropriate or non-permitted content, in compliance with VA policies.

- Emergency Alert Integration: The system must be capable of displaying emergency alerts and announcements as required by the VA.

- Scalability: The system must be scalable to accommodate additional endpoints, future expansion, or programming upgrades as needed.

Benefits:

The implementation of DirecTV services will provide the following benefits to DCVAMC and Fisher House:

- Enhanced Patient Experience: Access to a wide variety of entertainment, news, sports, and educational programming helps reduce patient anxiety, improve satisfaction, and create a more welcoming environment.

- Staff Morale and Retention: Staff lounges equipped with DirecTV provide a valuable amenity, supporting morale and contributing to a positive work environment.

- Educational Opportunities: Availability of health-related and educational channels supports ongoing patient education and engagement.

- Operational Efficiency: Centralized management and support of the DirecTV system streamline facility operations and minimizes downtime.

Deliverables:

- Complete installation and activation of DirecTV services at all designated locations within the DCVAMC and Fisher House

- Documentation of system configuration, channel lineup, and user instructions.

- Training sessions for VA staff.

- Ongoing technical support and maintenance as required by the contract.

EQUIPMENT: In excess of 321 TV boxes, etc. for the Main Hospital, CLC, and Fisher House. The contractor shall provide all tools and equipment necessary to properly and safely perform the services set forth within this Statement of Work (SOW). This shall include, but is not limited, to all Personal Protective Equipment (PPE) which may be required for the work to be completed in a safe manner.

AREAS TO BE SERVICED:

Fisher House CLC Nursing Home Main Hospital

All located at:

Washington DC VA Medical Center 50 Irving Street NW Washington, DC 20422

3. TASK FREQUENCY AND INSTRUCTIONS: Contractor shall provide all the necessary equipment to connect the hospital TVs with an appropriate cable system to provide extended cable such as Classic HBO, STARZ, Super Pack, Sonic Entertainment, Extra Packs, etc. The contractor shall provide maintenance of the boxes as needed for all 321 units.

4. SPECIAL WORK REQUIREMENTS: NA

5. PROPERTY DAMAGE: The contractor shall take all necessary precautions to prevent damage to any government property. The contractor shall report any damage immediately and shall be assessed current replacement costs for property damaged by thew contractor, unless corrective action is taken. Any damaged material, (i.e., trees, shrubs, lawn/turf, curbs, gutters, sidewalks, etc..) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the government, upon approval of the Contracting Officer or Contracting Officer Representative.

VENDOR QUESTIONS AND ANSWERS:

The following questions were submitted prior to the original deadline of January 17th, 2026 at 8:00AM EST.

The program office has provided answers to the best of their ability. Answers are provided in red. Technical observations should be made during the site visit. Site Visit Information will be listed below.

1. Is this solicitation seeking programming costs only? If not, can you please clarify whether the facility wishes to update to digital signal (ex. COM3000)? (Fisher House signal could be updated to H26s.) The solicitation is for service delivery using our existing building infrastructure.

2. Does the facility wish to standardize programming across the three headends? No unless that is cost advantageous to the government.

3. Will there be a walkthrough? If not, can a technical point of contact from the facility be provided? Site visit information provided.

4. Should submissions include a maintenance contract for the five-year period? No, this is for service delivery.

5. How many of the 321 televisions are in each of the 3 locations? The majority are in the main hospital.

6. Does each location currently have VA owned dish antenna in place? The dishes are provided by a contractor.

7. In the main hospital, information from our research indicates the presence of a COM 3000 headend. Is this owned by the VA? Yes

8. Are there existing DirecTV receivers in the other 2 buildings, which are owned by the VA? Unknown, if bidding plan to provide the receivers necessary.

9. What channels or channel packages are required for this effort? Listed in the SOW.

10. The SOW references a “Sonic Entertainment” programming package, which does not appear to be a current offering from DIRECTV. Please confirm the intended programming package or identify an acceptable current equivalent. A suite of music programs offered by DIRECTV as a package.

11. The SOW does not specify expected response times for service or equipment issues. Please clarify whether the VA has defined response time expectations for service technicians, including whether service requests may occur outside standard business hours (e.g., evenings, weekends, or holidays).

This is for service delivery. Response is expected by the end of the business day.

12. Please confirm whether the existing cable television distribution infrastructure (e.g., in-wall cabling, splitters, outlets, and related passive components) is Government-furnished and currently operational.

Additionally, please clarify whether maintenance or repair of this infrastructure is within the scope of this contract or remains the responsibility of the Government or a separate contract. Separate contract for infrastructure.

13. Please confirm whether any upgrades or replacements to the existing satellite headend equipment are anticipated during the period of performance. If so, please clarify whether associated costs are within the scope of this contract and, if applicable, how such costs should be priced by contract year. Any expected upgrades should be priced into the contract.

14. The SOW references approximately 321 television receivers (set-top-boxes). Please confirm whether this quantity is fixed for pricing purposes or if minor fluctuations should be anticipated during the period of performance. Please also clarify whether replacement boxes provided under the terms of this contract are limited to normal wear and tear, or whether replacements are required regardless of cause (e.g., misuse or damage). That is the list of televisions. Most do not have set top boxes.

15. Please confirm whether the existing complement of set-top boxes is expected to remain in service at contract start, or whether a full replacement is anticipated. If a full replacement is required, please clarify whether the associated costs should be priced in the base year. If replacement is required for the service, that should be included in the contract. Service must use existing infrastructure.

16. Please advise whether there are known access restrictions, escort requirements, or preferred service windows that service technicians should anticipate when performing installation, maintenance, or repair activities. Standard service is during normal business hours. 7-5 M-F to be coordinated with M&O supervisor or designee.

17. Do you have Getwell supporting the patient rooms currently? Yes

18. What inserted channels does the customer have? Example, Chaplain, VNN etc. VNN.

SITE VISIT INFORMATION:

A site visit will be hosted at the Washington DC VA Medical Center by Mr. Daniel Pollard, on 3 March 2026, at 9:00AM EST. Interested parties should report to the Medical Center at 50 Irving Street NW Washington, DC 20422, and meet in the main lobby of the main hospital. Late arrivals will not be admitted, and they will be disqualified from the site visit. All contractors shall sign in on the sign-in sheet. Technical observations should be made during the site visit. Any and all questions should be submitted in writing to the contracting officer via email, at Ethan.Mauzy@va.gov, No Later Than (NLT) 5 March 2026 at 8:00AM EST.

DUE DATE MODIFICATION:

This modification will extend the due date for both questions and quotes.

Questions due NLT: 5 March 2026 8:00AM EST

Quotes due NLT: 20 March 2026 8:00AM EST

No late submissions will be accepted; all late submissions shall be disqualified.