36C24526Q0154 ATTACHMENT A - Bulk Oxygen Beckley Updated 1 8 26.pdf

ATTACHMENT A: 36C24526Q0154

UPDATED: 1/8/2026

DEPARTMENT OF VETERANS AFFAIRS MEDICAL CENTERS

STATEMENT OF REQUIREMENTS (Bulk Oxygen)

Beckley Veterans Affairs Medical Center

The Department of Veterans Affairs (VA), VISN 5 Network Contracting Office, is seeking a source that can provide delivery of bulk liquid oxygen to the Beckley VAMC.

REQUIREMENTS:

Medical Grade Bulk Oxygen - OXYLIQ Liquid Oxygen Nonflammable UN1073

1. Deliveries: Delivery hours 8:00 A.M. – 4:00 P.M. Monday through Friday excluding federal holidays. Liquid bulk oxygen must be delivered with two (2) workdays ARO. After-hours, weekend or holiday deliveries may be required.

Please provide a quote for emergency delivery on a separate line item. An emergency request for gases will be responded to within 2 hours stating the time and location of expected delivery. Deliveries made on an emergent basis will be within 24 hours from time of Contractor response.

2. Delivery Orders: Delivery orders will be placed by telephone. Upon award, the contractor will furnish the name of a contact person(s) who will receive orders, prepare invoices and solve billing discrepancies, etc., under the contract. Vendor must provide delivery tickets.

3. Delivery Truck Size: Access is limited, requiring use of smaller trucks (20,000 Gross Vehicle Weight ‘GVW’, single axle, dual wheel). Contractor should visit the site to ascertain accessibility by their delivery vehicles.

4. Contractor Liability:

(a) Responsibility for Government Property. The contractor assumes full responsibility for and shall indemnify the government for any and all loss or damage of whatsoever kind and nature to any and all government property.

(b) Hold Harmless and Indemnification Agreement. The contractor shall save and hold harmless and indemnify the government against any and all liability. This includes claims and costs of whatsoever kind and nature for injury to, or death of any person or persons and for loss or damage to any property occurring in connection with or in any way incident to or arising out of the occupancy, use service, operations or performance of work under the terms of this contract, resulting in whole or in part from the negligent acts or omissions of the contractor, any subcontractor or any employee, agent or representative of contractor or subcontractor.

(c) Damage to Government property from causes other than Contractor’s Negligence. Nothing in the above paragraphs shall be considered to preclude the government receiving the benefits of any insurance the contractor may carry that provides for indemnification for any loss of, destruction of or damage to property in the care of the contractor where such loss of, destruction or damage is to government property. The contractor shall do nothing to prejudice the government’s right to recover against third parties for any loss of destruction of or damage to government property and upon the request of the contracting officer shall, at the government’s expense, furnish to the government all reasonable assistance and cooperation (including assistance in prosecution of suit and the execution of instruments of assignment in favor of the government) in obtaining recovery.

5. Bulk Oxygen: The container is VA-owned 107 cf (800 gallons) capacity. Should the need arise; the government will have the option of renting contractor owned cylinder gases at the same price as fill price for VA owned cylinders.

6. Inspection (Measurement and Computation, Liquid Gases): Measurement of the quantity of liquid gases delivered will be based on the calibrated liquid flow meter or liquid level gauge on the contractor’s delivery equipment or on the liquid level gauge on the storage container. The contractor will assume all vaporization losses.

7. Measurement and conversion computations: Density data and volume measurement equivalents published in Compressed Gas Association Pamphlet No. P-6, titled “Standard Density Data, Atmospheric Gases and Hydrogen,” shall be used when necessary to convert measurement of gases from one form to another, for example, from cubic feet to gallons.

8. Period of Performance: 03/02/2026 – 03/01/2027

9. Place of Performance: 200 Veterans Ave, Beckley, WV 25801

10. Site Visit During Solicitation Period: To schedule a site visit please email contracting office Ryan Singletary at ryan.singletary@va.gov by Tuesday, January 13, 2026 at 12:00PM for details. Contractor should visit the site to ascertain accessibility by their delivery vehicles.

11. Licensing, Authorization, and Selling Permissions:

• If the contractor is the manufacturer of the medical grade bulk oxygen being supplied under this contract, it shall provide verification that it holds current licensing, permits, certifications or registrations required by the FDA and the states in which this contract is performed.

• If the contractor is not the manufacturer of the medical grade oxygen being supplied under this contract, the contractor shall provide verification that the manufacturer from which it obtains the medical grade bulk oxygen provided to VA under this contract holds current licensing, permits, certifications or registrations required by the FDA and the states in which this contract is performed. In addition, the contractor shall provide updates to any agreements it has with the medical-grade oxygen manufacturer affirmatively demonstrating that the contractor has authorization by the manufacturer to resell the oxygen the contractor is providing under this contract. In the event of a change in manufacturer, the contractor shall provide advance notice to the VA prior to the change taking place and shall provide copies of the new medical-grade oxygen manufacturer’s current licenses, permits, certifications or registrations required by the FDA and the states in which this contract is performed. The contractor shall also provide a copy of its agreement with the new manufacturer demonstrating that the contractor has authorization by the manufacturer to resell the oxygen the contractor intends to provide under this contract.

• Throughout the term of this contract, contractor shall maintain all federal, state, and local licenses applicable to the contractor as well as any required FDA certifications

12. Liability Insurance Requirement: The contractor shall maintain liability insurance and shall provide an annual Certificate of Liability to the VA. Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. Contractor will adhere to all local, state, and federal regulations involving compressed gases and show evidence before commencing work under this contract.

13. Site Visits After Award: The contractor (prime) will appear in person for a site visit upon awarding of the contract to inspect the delivery point.

14. Quality Assurance Specifications & Requirements:

• All medical gas manufacturers and fillers of medical gases shall be registered with FDA as a drug manufacturer. All oxygen shall be manufactured, processed, packed, transported, and stored according to the FDA’s Current Good Manufacturing Practices (CGMP) regulations and all labeling shall comply with FDA labeling regulations (21CFR Part 201).

• All liquid bulk oxygen delivered under this contract shall be medical grade and shall meet or exceed the standards cited in the current edition of the United States Pharmacopoeia National Formulary U.S.P.

• A valid certificate of analysis shall be provided with each delivery of liquid oxygen. The certificate shall include at a minimum the following:

a. Prime Contractor’s name and complete address,

b. Name of the Product (i.e., Oxygen U.S.P.)

c. An Air Liquefaction Statement where appropriate,

d. Lot Number or other unique identification number,

e. Actual analytical results for full U.S.P. monograph testing is an FDA regulation under 21 CRF 211 Subpart E. (A statement that only states that the product meets the minimum of purity of 99.5% etc. is NOT acceptable.)

f. Test method used to perform the analysis must be based on approved methods from current good manufacturing practice for medical gases guidance. (A statement such as “Meets U.S.P. specifications” is NOT acceptable nor shall “Tested via Servomex” be acceptable since the specific model number is not provided.)

g. Signature of authorized supplier representative and date

Responding vendors must provide written evidence that they can meet all the requirements in this RFQ.

LINE ITEMS:

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

Estimated Total:

38,918.92

Gallons

OXYLIQ Liquid Oxygen Nonflammable UN1073

Medical Grade

Estimated weekly delivery: 2 per week

Estimated: 375 gallons per delivery

Contract Period: Base POP Begin: 03-02-2026 POP End: 03-01-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied

MANUFACTURER PART NUMBER (MPN): OXLIQ

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT

1 EACH

Emergency Delivery / Fee: After-hours, weekend or holiday deliveries may be required. Deliveries made on an emergency basis will be within 24 hours from time of Contractor response.

Contract Period: Base POP Begin: 03-02-2026 POP End: 03-01-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): Emergency

The quantities shown in the line items are estimates of the facility’s annual requirements. There is no express or implied guarantee that these quantities will be purchased.

QUESTIONS AND ANSWERS FOR RFQ 36C24526Q0154

1. Product grade requirement: Is the required bulk liquid oxygen medical/USP grade or industrial grade? If medical/USP, what documentation is required with each delivery (e.g., Certificate of Analysis or Certificate of Conformance)?

ANSWER: Bulk liquid oxygen medical/USP grade is required. A valid certificate of analysis shall be provided with each delivery of liquid oxygen.

2. Delivery pattern: Can you provide historical data for the past 12 months showing the average gallons per delivery and typical delivery frequency?

ANSWER: Currently, delivery is made twice a week, averaging 248.20 gallons per delivery.

3. After-hours needs: Are after-hours, weekend, or holiday deliveries ever required? If so, should those costs be included in the unit price or handled separately?

ANSWER: After-hours, weekend or holiday deliveries may be required on an emergency basis. Please provide a quote for emergency delivery on a separate line item.

4. To ensure we size this project accurately, could you please have yourself or the VA fill out the information requested on the attached BADF sheet?

ANSWER: This form will not be filled out. Please refer to the RFQ and Attachments for details. To schedule a site visit please email ryan.singletary@va.gov to ascertain accessibility by their delivery vehicles. If you have specific questions please send them to ryan.singletary@va.gov by 1/13/2026.

5. Please provide invoices from the VA’s current vendor for the past six months.

Reviewing these will allow me to confirm accurate volumes and ensure we are comparing current usage to the properly sized equipment. Thank you!

ANSWER: Currently, delivery is made twice a week, averaging 248.20 gallons per delivery.

6. We are currently working on solicitation 36C24526Q0154 – Bulk Liquid Oxygen for Beckley VAMC and are very interested in submitting our proposal. We have mailto:ryan.singletary@va.gov mailto:ryan.singletary@va.gov reviewed the solicitation in detail and discussed all technical and delivery requirements with our vendor. During this review, we noted the truck access and restriction requirements, and we are concerned that the standard delivery vehicle available to us may slightly differ from the listed limitations. To ensure full compliance and avoid any issues during performance, we have attached the truck dimensions and configuration details proposed for delivery to Beckley VAMC. We respectfully request your review and confirmation on whether the attached truck configuration would be acceptable for site access and unloading under this solicitation.

ANSWER: Please refer to section 3 of the Attachment A for truck size requirements. Contractor can visit a site to ascertain accessibility by their delivery vehicles. To schedule a site visit please email ryan.singletary@va.gov.