36C24524B0016 RFI.pdf

Project 688-24-112 | 36C24524B0016 Removal, Disposal, Replacement of Existing Underground Diesel Fuel Storage Tanks

RFI # Specs / Drawings Reference Request Response

1 NO

Will the bus stop located at the 30K fuel tank be relocated during this work, and if so, where will it be relocated to and who is responsible to remove it and replace it?

Once awarded, Contractor shall provide a proposed path for removing existing and installing new tank. If Contr. believes removing bus shelter is advantageous / i.e. will facilitate new installation, the CO can provide necessary permission(s) to the Contractor. Contractor will be responsible for temporary relocation and, upon completion and approval of new 30k tank, Contr. shall reinstall at original location; providing all anchoring, etc, necessary for stabilization. As indicated in the SOW, Contr.

is responsible to comply with United States Road Symbol Signs - FHWA MUTCD (dot.gov) Provided in SOW part 15, B. b, vi.

2 NO Will the material that is excavated be stored on site, if so where?

Existing Concrete shall be brought to landfill for disposal. Due to limited storage areas at the Medical Center Campus, Contractor shall locate off-site temporary storage for excavated soil. This statement assumes that existing soil qualifies and is approved, stamped, and signed-off by licensed Civil or Geo Engineer, as qualified backfill.

3 NO What building or outside permits from the VA will be required for this project?

Building permits per se are not reqd. Contr. IS reqd. to provide temp. sanitary facilities and will not be permitted to use Medical Center facilities.

Other than security permits,

1. Contractor will be required to obtain all the DOEE UST permits necessary to close out old UST and install New UST.

2. Coordinate any / all on-site trucking +/or heavy equipt.

Trucking /Equip. may incl., but not be limited to any lifting, cranes, or other means of loading / unloading.

3. Trucking may include, but not be limited to soil loading or digging, such as backhoes loaders, bucket attachments, soil rollers or tampers.

4. Medical Center shall be provided a minimum of 48 hours notice when said equipment is being brought on site.

RFI # Specs / Drawings Reference Request Response

3 NO Answer to Question 3 Continues…

5. Contractor, once again, is responsible for all temporary re-routing of traffic.

Emergency entrance is not permitted to be blocked at anytime.

It is required to remain open and accessible 24/7.

Discussion regarding off-hour work shall occur a minimum of 1 week prior to implementing.

In the event that off-hour is permitted / approved and it becomes necessary to re-route Emergency Vehicles, VA police will notify ambulance and/or Emergency Department personnel.

IF permitted + approved by CO, Medical Center shall be provided 72 hour notice for off-hour ambulance arrival / drop-off.

(Above pertains to 30k Tank location ONLY).

Disruption to Emerg. Dept. entry shall occur ONLY during graveyard shift hours.

4 YES Can the Superintendent dual role as the SSHO? See Attachment Number 2

5 NO Can the Project Manager dual role as QC Manager?

Depends upon qualifications / Indicate on resume how PM is qualified to perform QC ? Where have they have done so before? Job types? What jobs? Civil? Mechanical? Gen'l Construction? Residential? Commercial?, etc. Indicate training of Six Sigma, Lean, ISO 9000 Series Standards, TQM or equal as provided for Contractors under the USACE.` Submit Certifications.

https://www.swg.usace.army.mil/Business-With- Us/Engineering-Construction-Division/Construction- Quality-Management/ https://www.publications.usace.army.mil/Portals/76/User s/182/86/2486/ER%201110-3- 12.pdf?ver=KLQcEXVLB0FLvAdNKbXMQQ%3d%3d

6 NO Will a web-based platform be required?

Yes, Contractor shall provide a secure means of transmitting documents, drawings, submittals . Newforma or ProCore are recommended and accepted products.

7 NO Can the General Contractor perform photo documentation? Refer to response number 16.

RFI # Specs / Drawings Reference Request Response

8 NO

For biddding purposes, what percentage of time should bidders include in their proposals for night and weekend work?

As professional Contractors, it is expected that a comprehensive assessment of the job, the work involved, the labor, tasks, Medical Center Location, and a qualified industry estimator can allocate a logical percentage and justify their numbers.

9 YES Is there a current hazardess material survey available for soils?

Refer to SOW for site surveys and tests required. Refer to SPECS and ALL attachments provided for the last testing performed on the existing tanks, including tank tightness.

10 NO IS Microsoft Project and acceptable scheduling program?

YES. Up to date version required, Microsoft Professional 2019 or 2021 minimum.

11 YES

There was no price schedule included in the solicitation for this project. Spec 01 00 00 1.3 Statement of Bid Items goes on to list a scope of work rather than detail any bid item.

Please clarify the bid items for this project.

If there are multiple bid items, please provide a price schedule detailing the bid items

Contractor is responsible for assigning a price list of items to be purchased, as well as an associated labor cost for any / all installation, surveying, hauling, etc. VA does NOT provide a price schedule.

See response to #1

RFI # Specs / Drawings Reference Request Response

12 NO

Pages 17 & 18 –of the Solicitation document provide instructions for bid submission. However, page 91 - lists additional items to be included in the bid proposal including a phasing plan, schedule, and referrals

1. Will a phasing plan, Not initially. preliminary schedule, Overall Period of Performance. and referrals (See #3 below) be required for the bid proposal?

2. Please provide a complete list of proposal requirements.

– Contractor shall develop a complete list of components required to place a formidable bid; based upon the SOW, Specs, ALL Attachments, Etc.

3. How are these items to factor into bid analysis for award considering this project is stated as a low bid basis for award? (Low Bid is a basis, but NOT the ONLY factor) Ability to successfully accomplish work: ex. A bid may have a higher proposal cost but list 15 past jobs installing USTs which may be weighted differently during bid review:

Referrals: required to support claims of project work experience / performance applicable to the job being bid.

a. Owners or sponsors who have engaged a company can provide their assessment of job quality, a company’s work performance, overall feedback, recommendations, etc.

RFI # Specs / Drawings Reference Request Response

12 NO Answer to Question 12 Continues…

If contractor has NO experience installing Underground Diesel Fuel Tanks, and they are serving as a Prime or GC, they shall provide name(s) of subs

a. Sub’s specialty – UST installation, Names of jobs, Number of years in Business

b. Jobs that are of equal or greater magnitude; cost + scope

experience

ii. Specific jobs done – Residential or Commercial; Sector Hospitals, Hospitality, Retail, Schools, etc.

iii. Qualifications – Certifications; DOEE UST Installer Underground Storage Tank Program | doee (dc.gov)

13 YES

Spec 01 00 00 1.3 6) states “Permitting, Licensing, and Coordination with DC DOEE.”

1. What permitting is required?

Listed numerous times throughout the SOW and in relationship to specifications, DOEE has requirements regarding Contractor Licensing and Permits associated w/ Underground Diesel Fuel Storage Tanks, Removal, Installation, etc.

Underground Storage Tank Program | doee (dc.gov) Contractor is required to carry a Business or Individual DC UST Certification.

14 YES

Spec 01 00 00 1.5.B.7 states “Valuable items remaining on-site shall be stored in a KNACK or eq. type Jobsite Lockbox or temporary container type storage.”

1. Will this be required? No, this is not required.

2. What size of storage container is needed? Contractor shall determine all tools and equipment required to execute the job. No storage will be permitted inside the facility. Storage outside the facility is limited and restricted. If contractor is unable to store on-site, they shall consider off-site storage. Contractor shall NOT order material or equipment that is unable to be readily used / installed.

RFI # Specs / Drawings Reference Request Response

15 YES

Spec 01 00 00 1.5.C.1 states “General Contractor shall coordinate with Hospital Security and VA Police about requirements / additional security and / or a night-time guard to further secure work area.”

1. Will this be required?

Yes, due to the exterior location and potential hazard of an open pit, a nighttime security guard shall be provided.

Security badges are required for all ‘outside’ contractors and this is required to be submitted within 30 days of award.

2. If required, will the contractor be responsible for any costs associated with this security?

Contractor is responsible for all costs associated with added security and a nighttime guard.

Additional protection and security measures are indicated within the specifications. It is the Contr.’s responsibility to comply with ALL safety, security, and protective measures.

16 YES

Spec 01 00 00 1.23 details requirements for a professional photographer.

1. Is a professional photographer required for this project?

Contractor shall meet all photography requirements.

Photographer does not necessarily have to hire a professional photographer. Contractor shall ensure photography delineates a pictorial timeline.

Including but not limited to:

17 YES

Spec 01 35 26 1.9 states the SSHO must be a separate full-time qualified individual from the prime contractor’s superintendent. Please confirm.

01 35 26 1.9, D. 2. States, “Upon receipt of established work plan and forecasted number of workmen required to be on-site for this contract, the SSHO MAY be a working Foreman or Superintendent”

NOTE: Specification also stipulates if the above is permitted and approved, said individual MUST carry the 40-hour EM 385-1-1 training certification. NO EXCEPTIONS.

RFI # Specs / Drawings Reference Request Response

18 NO

Please provide drawings of the existing 10,000-gallon & 30,000-gallon underground tanks so the tank fittings and manways can be accounted for and located in the correct areas on the new 10,000-gallon & 30,000-gallon underground tanks.

All layouts shall correspond to the NEW 10k and 30k USTs, NOT the existing. Site locations were shown on the drawings and photographs provided. Additionally, tank tightness tests that were performed were included with the attachments; i.e. providing some of the above information.

Tank fittings and manways are specific to the model chosen and not the existing location.

19 NO

Please provide additional information on the existing utilities that may exist in the areas where the 10,000-gallon and 30,000-gallon underground tanks are installed.

Contractor is required and responsible for site verification and surveys. This was written into the SOW. Also, as a point of departure, Drawings EX-001 and EX-002 indicate Site Utilities and contact information for utility companies.

20 NO

The construction completion time (after notice to proceed) is listed as 180 days. Lead times for the tanks could be 12+ weeks after signed drawings are complete. Can the period of performance be extended to accommodate these lead times?

At this time the PoP can be extended 45 days.

Updated information / extensions may become available before bidding. If received, information will be posted.

21 NO

The hazmat building adjacent to the 10,000-gallon underground tank will need to be moved to remove the existing 10,000-gallon underground tank. Who is responsible for moving the hazmat building?

Currently the DC VAMC sees no reason to move the adjacent Hazmat Building. Contractor is required to provide work-arounds.

22 YES

Please provide details on the building on the backside of the existing 10,000-gallon underground tank, specifically an elevation view showing any floors below grade. This is needed to develop a shoring plan.

Please refer to attached PDF and Photo. There are no windows at the building behind and the plan shown is at the lowest grade. Contractor shall not be permitted to disturb the existing building (footing / foundation). As previously stated, contr. is required to perform site surveys. Should challenges emerge, these will be dealt with on a case-by-case basis.

RFI # Specs / Drawings Reference Request Response

23 YES

Please provide a location for the following equipment for the new 10,000-gallon & 30,000-gallon underground tanks.

and Alarm Systems.

3. Specification Section 23 10 00 – 2.8 Fuel Oil Maintenance Systems.

Locations for ALL the above are in the chapters specified.

Contractor shall further coordinate locations and tie-ins with VA O & M and Safety personnel.

24 YES

Please provide a manufacturer (basis of design) for

Systems

3. Spec 23 10 00 2.8 – Fuel Oil Maintenance Systems

Both manufacturers provided below are acceptable BOD and are known to be compatible with Xerxes - Fuel Tanks - Xerxes Pneumercator Liquid Level Control Systems Gauges Alarm Systems Leak Sensors Float Level Probes Tank Management Methods of Leak Detection for Underground Storage Tanks | Veeder-Root

25 NO Can an extension of the due date be provided?

Amendment 1 extended solociation to 7/9/2024 Amendment 2 has now extended solicitation to 7/22/2024

26 NO

Can the period of performance be extended? The USTs will be 12-16 weeks after signed drawings are approved.

Please refer to answer Question and Answer 20

RFI # Specs / Drawings Reference Request Response

27 NO

Are we reusing the automatic tank gauge and piping or supplying new? The solicitation is contradictory.

Where existing piping meets code and can be re-used, this is permitted. However, if cleaning is required, all cleaning protocol, per Spec Section 22 05 11, Section 3.7, shall be followed prior to utilizing existing piping.

Where the tank manufacturer requires proprietary gauges to match their system, this will dictate whether the automatic tank gauge shall be new or the existing may or may not be re-used.

Similarly, if any piping or connection(s) are outdated, non-compliant (do not meet IPC or IBC, or DOEE), or adjacent materials are in conflict (ex. Produce a galvanic reaction) they must be brought up to code(s) and comply with piping material, connection requirements, etc.

Submittal drawings shall indicate and / or distinguish between existing and new:

Example:

Existing, Shown Shaded

New Unshaded

28 YES Spec 01 00 00 1.3.4 states the contractor is to provide temporary generators.

1. How many temporary generators are required?

30K One (1) 10K One (1)

2. What size temporary generators are required?

30K Two (2) Megawatts 10K 800 Kilowatts

Both MUST function for a minimum of 96 hours.

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