S04 Pre Bid Agenda Replace Bldg 14 15.pdf

Replace Building 14-15 HVAC Halls Walls - IFB: 36C245-23-B-0006 - Project No. 517- 16-135

Department of Veterans Affairs Page 1

AGENDA

PRE-Bid CONFERENCE

Replace Building 14-15 HVAC Halls Walls Beckley VAMC, Beckley, WV

SOLICITATION: 36C245-23-B-0006

PROJECT NO. 517-16-135

June 13, 2023

I. Introduction: The agenda for this conference is established as follows:

II. Please do not take pictures of any staff or patients.

A. Contracting Specialist’s general remarks B. Facility Management Service’s general remarks C. General questions/discussion from the attendees D. Walk-through of Construction Area

III. Names of Key Individuals for This Procurement:

A. The Contracting Officer is:

Millard Adkins Contracting Officer Department of Veterans Affairs NCO (Network Contracting Office) 5 Construction Team 200 Veterans Ave.

Beckley, WV 25801 (PH) 304-255-2121 ext. 4136 Millard.Adkins@va.gov

B. The Contracting Officer’s Representative (COR):

Andrew Lester Facilities Managements Service (FMS) General Engineer

Brian Beavers Facilities Management Service (FMS) General Engineer mailto:Millard.Adkins@va.gov

Department of Veterans Affairs Page 2

IV. Milestone Dates for This Procurement:

A. Date of Issue: IFB June 2, 2023 B. Pre-bid Conference: June 13, 2023 10:00 a.m.

C. Cutoff for Questions: June 20, 2023 at 2:00 PM (EST) D. IFB due date: July 7, 2023 at 2:00 PM (EST)

V. General Comments/Instructions to Bidders:

A. The IFB Package consists of:

1. IFB

2. Scope of Work

3. Bid items list

4. Wage Determination

5. Contractor Security Packet.

6. Specifications

7. Drawings

1. This requirement has been set-aside for Service-Disabled Veteran-Owned

Small Businesses (SDVOSB). In order to be eligible to participate, the offeror must be registered and certified as an SDVOSB firm in the SBA

(VET CERT)

V. Procedure for Requesting Clarifications/Information:

A. Any and all questions must be emailed to the Contract Specialist, Millard Adkins at Millard.adkins@va.gov. NO TELEPHONIC QUESTIONS. The cutoff date for questions is June 20, 2023 at 2:00 PM (EST). Facility Management Service should not be contacted directly. Failure to submit questions by the due date/time may result in the questions going unanswered.

B. The Contracting Officer, via an amendment, will answer any and all technical questions. Any and all amendments will be posted to SAM. Bidders are responsible for obtaining any amendments from the website.

C. An amendment may also be used to communicate other information (for example, updated wage decision, revised clauses, new bid opening date).

Bidders are encouraged to check the SAM routinely to determine if amendments have been issued.

VI. Additional Visits to the Construction Area:

NO ADDITIONAL SITE VISITS ARE SCHEDULED AT THIS TIME.

mailto:Millard.adkins@va.gov

Department of Veterans Affairs Page 3

VII. Availability of Bid Sets:

The solicitation is available for download at the SAM website.

VIII. Prior to Award:

A. Contractor must submit their VETS 4212 reporting information annually. The report must be current in order for award to be made.

B. Contractor must be registered in the System for Award Management (SAM) database. No award can be made unless the contractor is registered.

C. Contractor must ensure that their reps and certs are current and have the correct NAICS Code (236220) listed under the socio-economic grouping set aside within the solicitation.

IX. After Award

A. Contractor shall submit a payment bond and performance bond, each 100% of the award amount, within ten calendar days of award.

B. Contractor shall submit documentation of completion of OSHA certified construction safety course by employees (both prime contractor and subcontractor) who will work on the job site. All contract employees both prime and sub-contractors will be required to complete all fingerprinting, backgrounds checks and be cleared by WMC HROO Personnel Security Office prior to beginning work.

C. Contractor shall submit documentation of “competent person’s” completion of the 30-hour OSHA certified construction safety course.

D. Contractor shall submit original Certificate of Liability Insurance prior to any work commencing.

E. The Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $650,000, and shares those evaluations with other Federal Government contract specialists and procurement officials. Each contractor whose contract award is estimated to exceed $650,000 is required to register with the Contractor Performance Assessment Reporting System (CPARS)/Construction Contractor Appraisal Support System (CCASS).

Access Requirements: (IAW OMB M-05-24, VA Directive 0710, and Draft VA Handbook 0735) ID Requirements: IDs compliant with VA Guidelines and WMC HROO Personnel Security Office.

TB Test. COVID requirements

X. Reminder:

Department of Veterans Affairs Page 4

This procurement is 100% set-aside for certified Service-Disabled, Veteran- Owned Small Business (SDVOSB).

XI. ONLY questions general in nature will be addressed during the Pre-bid Conference / Site Visit. ALL technical questions require e-mail submittals to millard.adkins@va.gov in order to ensure that everyone has the same information for bidding purposes.

mailto:millard.adkins@va.gov