Document Destruction-Vendor Questions.docx

Document Destruction, Vendor Questions

1. Could the Agency please explain why this is being issued as a BPA rather than a standard purchase order contract and how that will impact the execution of the contract?

We choose to do a BPA because it will provide greater flexibility to add and remove locations, equipment, and services.

2. CLINs ending in 3, X-ray Disposal Service. Could you please provide how many boxes of x-rays will be presented for destruction at each site?

· This is a very limited use, and we would like this priced in case the needs arise.

· Price per box

3. CLINs ending in 2, Media Destruction. On page 53, i., it states that CDs/DVDs are the type of media that will be destroyed. Assuming the quantity in these CLINs is for one service, what is the estimated number of boxes of CDs/DVDs that will be presented for destruction at each site?

· This is a very limited use, and we would like this priced in case the needs arise.

· Price per box

4. In the CLINs for the outlying locations, the quantity for a unit of bi-weekly service states 21. Bi-weekly service is normally 26 services annually, could you please clarify?

Yes, 26 weeks is correct. Changes made to the schedule.

5. How much time will the successful contractor have to ramp up or transition into the contract?

Estimated: Two weeks from time of award.

Please provide a timeline with quotes. The government will work with the Vendor selected.

6. Who is the Current Incumbent?

DUNLAP GOVERNMENT SOLUTIONS, LLC

7. When does the current contract end?

10/01/2022

8. Are any Bridge Contracts in place that extend the current contract?

No

9. Is there a loading dock or area the truck needs to park to perform the services at all locations?

There are docks within the VAMHCS but not at every building. All facilities except for Baltimore VAMC have plenty of parking on the premises. Baltimore VAMC will need to utilize on street parking in accordance with local laws, obey all traffic signs, crosswalks lines/ words painted on the pavement or control devices appropriately placed so as not to impede pedestrian safety, police, fire, ambulance or similar emergency vehicle access to the building.

10. Will the agency consider extending the offer due date for a questions period and review of answers? This would also allow for clarification if needed from the initial round of questions.

Quote now due October 7th, 2022, at 9:00 am

11. Are there any training or badging requirements?

In the past we have given the vendor a copy of the “VA Privacy and HIPAA Focused/ Auditory Training” along with a sign-in sheet to acknowledge receiving a copy of and comprehension. There will be a process to badge personnel through the VA Security Group.

12. Will any location require an escort to provide service?

At a minimum you will need to check-in with the office upon arrival. There may be times when the agency deploys an escort. Some locations will require an escort for access to certain areas of the building.

13. Would PSC R614 be a better fit than S201?

PSC has changed to R614.

14. To what extent are the bins subject to change for bulk containers

We have been operating with the stated quantities for some time now. Future construction may dictate an increase in containers.

15. Can the requirement for NAID certification be waived as long as compliance is met at the level of NAID as outlined in VA Directive 6371?

The Prime must be NAID certified. NAID AAA Certification - i-SIGMA (isigmaonline.org)

NAID AAA Certification® verifies secure data destruction companies’ services’ compliance with all known data protection laws through scheduled and surprise audits by trained, accredited security professionals, fulfilling customers’ regulatory due diligence obligations.