36C24522Q0978-Amendment 0003-Document Destruction.VAMHCS 7-12.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 53

512-23-1-639-0001

Department of Veterans Affairs VA Maryland Healthcare System

10 N Greene St Baltimore MD 21201

Department of Veterans Affairs

10 N Greene St Baltimore MD 21201

To all Offerors/Bidders

36C24522Q0978

X

X

July 19th, 2023, at 9:00 am ET.

See CONTINUATION Page

X 1

Amendment 0003 is to correct and update the statement of work, remove CLINS, and change Period of Performance.

Statement of Work: See Page 44 (A.2)

CLIN removal: 0041-046, 10041-1046, 2041-2046, 3041-3046, and 4041-4046. See Price/Cost Schedule

Period of Performance (Tentative): See Statement of Work and Price/Cost Schedule

Quotes due 07/19/2023 @ 9:00 am ET to Trever.Turcotte@va.gov with subject line "36C24522Q0978-On-Site Document Destruction

VAMHCS"

Bradley Davis Contracting Officer

VA-VHA-2020-8952A45B

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

52.00 WK __________________ __________________

Baltimore VAMC, On-Site Weekly Document Destruction Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial 32 -24" Mini Consoles, 189-35" Executive Consoles, 12-96" gallon Totes

1.00 ea __________________ __________________

Baltimore VAMC, Media Destruction-As Needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial Janitorial

Baltimore VAMC, X-ray Disposal-As needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Baltimore VAMC, Spring Clean out-As needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

26.00 WK __________________ __________________

Loch Raven VAMC, On-Site Bi-Weekly Document Destruction Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial

42-35" Executive Consoles, 3-96" gallon Totes

Locha Raven VAMC, Media Destruction-As Needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Locha Raven VAMC, X-ray Disposal-As needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Locha Raven VAMC, Spring Clean out-As needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Perry Point VAMC, On-Site Bi-Weekly Document Destruction Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024

182-35" Executive Consoles, 15-96" gallon Totes

Perry Point VAMC, Media Destruction-As Needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Perry Point VAMC, X-ray Disposal-As needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Perry Point VAMC, Spring Clean out-As needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Baltimore Annex, On-Site On-Site Bi-Weekly Document Destruction Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial

26-35" Executive Consoles

Baltimore Annex, Media Destruction-As Needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024

Baltimore Annex, X-ray Disposal-As needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Baltimore Annex, Spring Clean out-As needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Eastern Baltimore County VA Outpatient Clinic, On-Site Bi-Weekly Document Destruction Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: S201 - Housekeeping - Custodial

4-35" Executive Consoles, Eastern Baltimore County VA Outpatient Clinic, Media Destruction-As Needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Eastern Baltimore County VA Outpatient Clinic, X-ray Disposal-As needed Contract Period: Base

POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Eastern Baltimore County VA Outpatient Clinic, Spring Clean out-As needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper Shredding

Cambridge CBOC, On-Site Bi-Weekly Document Destruction Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

6-35" Excutive Consoles

Cambridge CBOC, Media Destruction-As Needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Cambridge CBOC, X-ray Disposal-As needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Cambridge CBOC, Spring Clean out-As needed

POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Fort Meade CBOC, On-Site Bi-Weekly Document Destruction Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

3-35" Executive Consoles

Fort Meade CBOC, Media Destruction-As Needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Fort Meade CBOC, X-ray Disposal-As needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Fort Meade CBOC, Spring Clean out-As needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Glen Burnie CBOC, On-Site Bi-Weekly Document Destruction

POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Glen Burnie CBOC, Media Destruction-As Needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Glen Burnie CBOC, X-ray Disposal-As needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Glen Burnie CBOC, Spring Clean out-As needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Pocomoke CBOC, On-Site Bi-Weekly Document Destruction Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

2-35" Executive Consoles

Pocomoke CBOC, Media Destruction-As Needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Pocomoke CBOC, X-ray Disposal-As needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Pocomoke CBOC, Spring Clean out-As needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

VISN 5, On-Site Bi-Weekly Document Destruction Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

VISN 5, Media Destruction-As Needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

VISN 5, X-ray Disposal-As needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

VISN 5, Spring Clean out-As needed Contract Period: Base POP Begin: 07-24-2023 POP End: 07-23-2024 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper Shredding

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Document Destruction Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Needed Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 needed Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services needed Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1

PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 1 POP Begin: 07-24-2024 POP End: 07-23-2025 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper Shredding

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Document Destruction Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Needed Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services needed Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services needed Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 2 POP Begin: 07-24-2025

POP End: 07-23-2026

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 2 POP Begin: 07-24-2025 POP End: 07-23-2026 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper Shredding

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Document Destruction Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Needed Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services needed Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services needed Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 3 POP Begin: 07-24-2026

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 3 POP Begin: 07-24-2026

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 3 POP Begin: 07-24-2026 POP End: 07-24-2027 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 4 POP Begin: 07-24-2027

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Document Destruction Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Needed Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services needed Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services needed Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: R614 - Support - Administrative: Paper

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

Contract Period: Option 4 POP Begin: 07-24-2027 POP End: 07-23-2028 PRINCIPAL NAICS CODE: 561990 - All Other Support Services

GRAND TOTAL __________________

A.2 STATEMENT OF WORK

On-Site Document Destruction

The Veterans Affairs Maryland Health Care System (VAMHCS) is seeking Commercial On-Site Document Destruction services for the Baltimore VA Medical Center, Annex, Perry Point VA Medical Center, Loch Raven VA Community Living & Rehabilitation Center and four community-based outpatient clinics.

A. GENERAL:

Contract shall provide all labor, personnel, equipment (excluding bins/consoles), supplies, secured vehicles, materials, supervision, and other related services necessary to provide commercial on-site document destruction services for the VA Maryland Health Care System (VAMHCS) for the period of July 24th, 2023, through July 23rd, 2024, with four (4) option renewal periods through July 23rd, 2028

The VAMHCS will provide its own consoles/bins at all locations throughout the VAMHCS. Console count, size, and location are under “Other Operational Requirement” of this Statement of work.

The contractor shall provide all the material, labor, secured vehicles, equipment, personnel & supplies necessary to perform the minimum specifications stated.

Confidentiality of all information is required. Therefore, the contractor and all personnel shall not inspect, view, peruse, copy or examine any confidential material or documents designated for shredding.

Pickup schedule for each location(s) shall be coordinated with the Contracting Officer Representative (COR) or designee(s) as indicated in section D.

The locations for the bulk containers are subject to change by the Government. The Government shall notify the contractor, in writing, of location changes or adding of additional bins.

A site visit may be necessary to ascertain quantity, size of consoles, layout of the facility prior to quote/proposal submission.

B. Minimum Standards for Information Destruction Information destruction contractors and subcontractors must be able to meet the following standards:

1. Physical and Operational Security

a. Monitored Alarm System(s) that include the following:

• Motion Detectors.

• Door Contacts.

• Battery Back-Up; and

• Monitoring Service.

b. Taped Closed Circuit TV (CCTV) monitors with the following:

• Fully Functional Cameras.

• Recording Devices; and

• Secure Recording Tape Library.

c. Sufficient Lighting to allow CCTV

d. Locks and Key Controls

e. Visitor Logs

• Visitor In/Out Logs; and

• Visitor ID Badges.

f. Written Policies and Procedures

B 2. Documentation and Control of Resources

a. Documentation and control of employees:

• Documentation of who has access to materials (minimum necessary access only is allowed).

• Documentation of background investigations (types and frequency).

• Documentation of citizenship, naturalization (no non-US citizens).

• Documentation of drug screen; and

• Documentation of re-evaluation of above items (at least every two years).

April 8, 2014, VA Directive 6371 Appendix A A-7

b. Documentation and control of destruction equipment:

• Type (Mobile or Plant-Based).

• Manufacturer and Model.

• Serial Number; and

• Dates of non-operational downtime for repair.

c. Documentation and control of destruction and collection vehicles:

• Vehicle make and model.

• License plate number.

• State/County of registration.

• Acceptable overnight storage address and location.

• Acceptable roadworthiness of vehicles.

• Locks and security of vehicles; and

• Driver logs to show who has control of vehicle at any given time.

d. Documentation and control of all recipients of materials:

• Name of individual/company.

• Address where received.

• Method of final disposition; and

• Certifications of destruction (general documentation acceptable if it is attributable to VA’s data (e.g., “bails shipped on <date> were pulped on <date>).

Other Operational Requirements

a. All destruction will take place within the enclosure of the destruction facility, which consists of four solid walls and a ceiling, and meets all criteria related to physical building security.

b. The only permissible uses of a mobile destruction vehicle will be within the enclosure of the destruction facility, on-site at the VA’s premises, or at an off-site location if approved of in advance by VA and is located within walking distance of the VA premises.

c. A log is kept recording the dates and times that the mobile destruction vehicle is operating within the destruction facility, which shall be made available to VA during an audit, by means of review of CCTV images.

d. The mobile destruction vehicle will be made available to VA for audit, within the enclosure of the destruction facility, during the initial audit and during all scheduled re-audits, for demonstration purposes.

e. Materials collected for destruction and disposal shall be secured until the confidential material is rendered unrecognizable in accordance with Federal Information Processing Standards (FIPS) 199 Security Categorization of the System Confidentiality. The contractor shall protect, safeguard, control, manage and destroy VA designated confidential documents complying with VA Directive 6371, dated May 2, 2008 (Attachment V and VI).

f. Shredding Equipment – Contractor shall only use premium, industrial-grade shredders that use pierce and tear, or an equivalent process that meets or exceeds the shredding requirements for shredding all records, confidential or otherwise. The contractor shall be able to shred or disintegrate any type of paper items, regardless of color, finish (e.g., color photocopies, magazine weight papers), or size of page. VAMHCS should not have to remove items such as staples, tape, rubber bands, most types of paper clips, etc. All shredding must be performed on-site and completed prior to contractor leaving premises.

VAMHCS will Provide the Bins-Container Locations/ count –

Location 24 " Mini Consoles 35" Executive Consoles 96" Gallon Totes Total Baltimore VAMC 32 189 12 233 Loch Raven VAMC 42 3 45 Perry Point VAMC 182 15 197 Baltimore Annex 26 26 Cambridge CBOC 6 6 Eastern Baltimore CBOC 4 4 Fort Meade CBOC 3 3 Glen Burnie CBOC 3 3 3 Pocomoke CBOC 2 2

VISN 5 2 2

g. Certificates of Destruction shall be produced upon completion of site pickup and prior to departure. Certificates of Destruction shall be left with the Site Manager or designee(s). Data Collection and Reporting- Contractor to track the monthly:

weights and costs and provide data to the COR within (10) then business days following the last day of the month. Failure to provide destruction certificates, weights and costs monthly can result in delays in payment. Work will only be considered complete once destruction certificates, weights, and costs have been submitted to the COR or designee(s).

h. Each spring the facilities will conduct an annual shredding event to clean out the facilities. This is a separate bulk pick-up for each location. Contractor will provide this as part of the service at no additional cost to the facilities. The service will not exceed the following: Baltimore and Perry Point: (20) 96-gallon carts each; Loch Raven: (10) 96-gallon carts; CBOC’s: (2) 96-gallon carts each.

B 3. Media Destruction Service

This special destruction shall occur annually across the VAMHCS and will be coordinated by the COR. VAMHCS end users shall separate out CD/ DVDs and place them in a separate box or bag. If the Vendor need to take CD/ DVDs off site to destroy, then the offsite facility must meet the Minimum Standards for Information Destruction as outlined in section B.1.

B 4. X-ray Disposal Service

This special destruction shall occur annually across the VAMHCS and will be coordinated by the COR. The Vendor must be able to dispose of X-ray film in accordance with the EPA guidelines, while also following the HIPAA requirements for protecting patient confidentiality. VAMHCS end users will separate the X-rays from other accompanying documents, such as paper envelopes and place the film in a box.

The Vendor will transport the X-ray film to their facility and feed the X-Ray film into a grinder where they are diced into smaller pieces, which renders the film unreadable.

The diced X-ray film is then washed to recover the silver from the X-ray and protect the environment. The X-ray film is separated into silver and plastic, and the plastic components are sent to recycling. The silver is further extracted, purified, and finally sent to a silver vendor. The offsite facility must meet the Minimum Standards for Information Destruction as outlined in section B.1.

WORK HOURS: Normal work hours: 8 AM – 3 PM Monday thru Friday.

The service schedule will be developed between the contractor and the Contracting Officer’s Representative (COR) and designee(s) prior to any service being performed.

National holidays: the ten (10) holidays observed by the Federal Government are: New Year’s Day; Martin Luther King’s Birthday; President’s Day; Memorial Day;

Independence Day; Labor Day; Columbus Day; Veteran’s Day; Thanksgiving Day; and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday.

If a regular pick-up falls on a holiday. The service shall be scheduled within one working day of the holiday, either day before or day after. This will be coordinated through the contractor and COR or designee(s).

C. SCHEDULED SERVICES: Services to be provided every other week for all facilities on the days below except for Baltimore VA Medical Center which will be serviced weekly. Location of containers and staging areas will be coordinated by the Site Manager. The schedule’s day of the week can be modified upon agreement of the Site Manager, COR and Vendor. The frequency of service will be adhered to.

Facility locations:

*Baltimore VA Medical Center, 10 North Greene Street, Baltimore, MD

21201 (This location will be serviced weekly)

Annex, 209 Fayette Street, Baltimore, MD 21201 (Bi-Weekly)

Perry Point VA Medical Center Campus, Perry Point, MD 21902 (Bi- Weekly)

Loch Raven CLRC and CBOC, 3900 The Alameda, Baltimore, MD 21218

(Bi-Weekly)

Cambridge CBOC, 830 Chesapeake Drive, Cambridge, MD 21613 (Bi-

Weekly)

Fort Meade CBOC, 2479 5th Street, Ft. Meade, MD 20755 (Bi-Weekly)

Glen Burnie CBOC, 808 Landmark Drive, Suite 128, Glen Burnie, MD

21061 (Bi-Weekly)

Pocomoke CBOC, Prof Building 101 Market Street, Pocomoke City, MD 21851 (Bi-Weekly)

VISN 5, 849 International Drive, Suite 275, Linthicum, MD 21090 (Bi-

Weekly)

Eastern Baltimore County VA Outpatient Clinic, 5325 King Avenue, 2nd floor, Rosedale, Maryland 21237 (Bi-Weekly)

D. INTERFERENCE TO NORMAL FUCNTION:

The contractor shall have in place and maintain a valid contingency plan to meet the requirements of the contract to avoid an interruption of service due to failure of equipment or personnel issues. The contractor shall incur all costs associated with fulfilling this contingency plan at no additional cost to the Government. The contractor shall be liable for all expenses incurred by the Government due to the contractor’s inability to perform in accordance with these requirements. Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts.

1. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the Government.

2. Contractor personnel shall inform the COR or the designee(s) of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with the COR of designee(s).

3. Contractor is to provide a documented back up plan in the event circumstances disrupt his ability to provide services. Serviced will be provided within 24 hours of a failure to meet scheduled service times.

E. NON-DISCLOSURE OF SENSITIVE INFORMATION:

Contractor staff involved in this contract will have access to some privileged and confidential materials of the US Government. These printed and electronic documents are for internal use only and remain the sole property of the US Government. Some of the materials are protected by Privacy Act of 1974 (Amended) and Title 38.

Unauthorized disclosure of Privacy Act or Title 38 covered materials, by any contractor or subcontracted staff, is a criminal offense. The contractor is responsible for actions of contract employees.

The contractor acknowledges that in the performance of this contract, the contractor will have access to sensitive information, including information provided on a proprietary basis by carriers, equipment manufacturers, and other private or public entities. The contractor agrees to safeguard these privileges and use the information exclusively in the performance of this contract. The contractor shall comply with applicable Government regulations regarding information document security to prevent disclosure of sensitive information to unauthorized individuals or organizations.

F. INSPECTION: Representatives of the Government shall have the right to inspect the contractor’s and/or Subcontractor’s facilities and operations provided for the performance of work under this agreement.

G. CONTRACTOR QUALITY CONTROL:

The contractor shall develop and maintain quality control programs to ensure destruction services are performed in accordance with mandated specifications, regulations and laws. The contractor shall develop and implement procedures to identify and prevent the occurrence of defective services. One example of this is bar-coding inside the containers to confirm service has occurred.

H. CERTIFICATION OF DESTRUCTION:

The contractor shall prepare and submit to the medical facility’s COR or designee(s) an original signed Certificate of Destruction for each pick up for each will be provided at the time of pick-up once shredding is completed. The contractor shall maintain proper records concerning each Certificate of Destruction issued. The Certificate of Destruction shall as a minimum contain the following:

1. Pickup/Delivery Location

2. Pickup/Delivery Date

3. Name of Government employee at Pickup Location

4. Amount of shredded waste (number of containers picked up and/or pounds shredded)

5. Destruction Certification Document Number

6. Destruction Certification Date

7. A statement confirming that onsite destruction has occurred and meets the definition of VA Directive 6371 Final Destruction

8. Any other information as determined necessary by the COR, as long as it meets the terms and conditions of this contract and approval of the Contracting Officer or ISSO

I. CONTRACTOR PERSONNEL BADGES AND PARKING:

The contractor shall provide the COR with a list of contractor employees expected to enter the buildings to pick up confidential documents. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

Contractor employees are required to check in and out at each facility for each pick-up.

Contractor will check in with the EMS designee at Baltimore VAMC, Perry Point VAMC and Loch Raven VAMC. All other locations the Contractor will check in at the front desk.

Each employee will be subject to a VA Police Background Investigation, prior to providing any services.

An access badges may be given to the contractor’s employee upon entrance into VA buildings. If provided, the contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR or designee(s). All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor’s employees must return the access badge(s) to the COR or designee(s) at the end of each pick up process.

The contractor shall be required to comply with all security policies/requirements of the VA Maryland Health Care System Locations. All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract.

Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

While conducting on-site shredding the contractor shall in accordance with local laws obey all traffic signs, crosswalks lines/ words painted on the pavement or control devices appropriately placed so as not to impede pedestrian safety, police, fire, ambulance or similar emergency vehicle access to the building. VA Maryland Health Care System does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstance.

K. QUALITY ASSURANCE:

The Government will receive and investigate complaints from various customers located at VA Maryland Health Care System. All information received will be provided either verbally and/or in writing to the contractor for appropriate action. CPARS will be required.

AT NO TIME WILL CONTAINERS OF CONFIDENTIAL MATERIALS BE LEFT

UNATTENDED OR OUT OF VIEW.

Performance Objective Performance Threshold

Contractor picks up from all designated areas as outlined above.

Less than three (3) verified complaints of non-pick up per service.

PERIOD OF PERFORMANCE:

Base Year: July 24th, 2023, to July 23rd, 2024

Option Year 1: July 24th, 2024, to July 23rd, 2025

Option Year 2: July 24h, 2025, to July 23rd, 2026

Option Year 3: July 24h, 2026, to July 23rd, 2027

Opt…