36C24521R0015_1.docx

36C24521R0015

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24521R0015 X 01-29-2021 613-19-111 Department of Veterans Affairs

VAMC (613)

VISN 5 Contract Satellite Office 510 Butler Avenue, Building 306A Martinsburg WV 25405 Same as Block #7

Kathryn Leatherman 304-263-0811 ext. 2083 Project Title: Indefinite Delivery - Indefinite Quantity (IDIQ) Construction Multiple Award Task Order Contract to provide Beckley/Huntington VAMC and Clarksburg/Martinsburg VAMC with construction services by a General Contractor to prepare site for building operations, including demolition and removal of existing structures, and furnish all labor, tools, materials, equipment, supplies and supervision to perform work as required by individual task orders as assigned under the resulting contract(s) from this solicitation. Each IDIQ contract will encompass a broad range of non-recurring maintenance and minor construction on real property located at VA Medical Center, 510 Butler Ave, Martinsburg WV 25405, VA Medical Center, 1 Medical Center Drive, Clarksburg, WV 26301 or VA Medical Center, 200 Veterans Avenue, Beckley, WV 25801 and VA Medical Center, 1540 Spring Valley Drive, Huntington, WV 25704.

Task Orders (TO) will vary in size and dollar amounts but, shall not be less than $2,000.00 or exceed $750,000.00 per task unless negotiated and approved by the IDIQ Contracting Officer. Task orders will involve, but will not be limited to trades, such as carpentry, concrete, roofing, site work, excavation, interior renovation, carpet, window and door installation, electrical, steam fitting, plumbing, painting(interior/exterior), demolition, masonry or metal stud and and sheetrock walls, install acoustical ceilings and light fixtures, HVAC, installation of ceramic tile/VCT flooring.

Informal shop drawings, incidental to the job reflecting the plan of action and the completed project, may be required.

Contractor shall be responsible for correct wage titles and compliance with all applicable wage and hour laws. Wage determinations are included for each VAMC county.

This is a 100% Service-Disabled Veteran Owned Business Set-Aside. Contractor must be verified in VetBiz to be eligible for award. DELIVER PROPOSALS TO: Department of Veterans Affairs, 510 Butler Avenue, Building 306A, Contracting Office, Attn: Kathryn Kaiser (36C613/90C), Martinsburg, WV 25405. A complete electronic proposal package on CD is required.

Cost range: $20,000,000.00 to $50,000,000.00 NAICS: 236220 Size Standard: $36.5M

Awarded Areas:

( ) Beckley/Huntington VAMC ( ) Clarksburg/Martinsburg VAMC

A bid bond is not required; however, offeror must demonstrate bonding ability in the proposal package to show capability to receive performance and payment bonds under the task orders.

Offerors must provide pricing for each line item in the coverage area they are seeking award. See page 10 for pricing structure.

Per TO Per TO 52.211-10 X

03:00PM

EST

03-03-2021 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

$0.00 Department of Veterans Affairs

VAMC (613)

VISN 5 Contract Satellite Office 510 Butler Avenue, Building 308B Martinsburg WV 25405

PAYMENT WILL BE MADE BY

FSC e-Invoice Payment Invoice must be submitted electronically http://www.fsc.va.gov/einvoice.asp http://www.fsc.va.gov/einvoice.asp Angela L. Burger Contracting Officer

Table of Contents

Pricing Structure Schedule

Item No. 1 - Base Year: Date of Award – December 31, 2021 – Beckley/Huntington VAMCS

DESCRIPTION Hourly Rate

Item No. 2 - Base Year: Date of Award – December 31, 2021 – Clarksburg/Martinsburg VAMCS

DESCRIPTION Hourly Rate

Item No. 3 – Option Year One: January 1, 2022 – December 31, 2022 – Beckley/Huntington VAMCS

DESCRIPTION Hourly Rate

Item No. 4 – Option Year One: January 1, 2022 – December 31, 2022 – Clarksburg/Martinsburg VAMCS

DESCRIPTION Hourly Rate

Item No. 5 – Option Year Two: January 1, 2023 – December 31, 2023 – Beckley/Huntington VAMCS

DESCRIPTION Hourly Rate

Item No. 6 – Option Year Two: January 1, 2023 – December 31, 2023 – Clarksburg/Martinsburg VAMCS

DESCRIPTION Hourly Rate

Item No. 7 – Option Year Three: January 1, 2024 – December 31, 2024 – Beckley/Huntington VAMCS

DESCRIPTION Hourly Rate

Item No. 8 – Option Year Three: January 1, 2024 – December 31, 2024 – Clarksburg/Martinsburg VAMCS

DESCRIPTION Hourly Rate

Item No. 9 – Option Year Four: January 1, 2025 – December 31, 2025 – Beckley/Huntington VAMCS

DESCRIPTION Hourly Rate

Item No. 10 – Option Year Four: January 1, 2025 – December 31, 2025 – Clarksburg/Martinsburg VAMCS

DESCRIPTION Hourly Rate

Statement of Work

CONSTRUCTION IDIQ

PROJECT NUMBER 613-19-111

STATEMENT OF WORK

1. GENERAL INFORMATION

The Department of Veterans Affairs WV Construction Team, comprising of Beckley, Clarksburg, Huntington and Martinsburg VA Medical Centers, has a requirement for two indefinite-delivery/indefinite quantity (IDIQ) contracts for construction services. One contract will be awarded to cover VAMC Martinsburg, WV and VAMC Clarksburg, WV while a second contract will be awarded to cover VAMC Beckley, WV and VAMC Huntington, WV.

These contracts require a general contractor to provide construction services to prepare site for building operations, including demolition and removal of existing structures, and furnish all labor, tools, materials, equipment, supplies and supervision to perform work as required by individual Task Orders (TO) as assigned under the resulting contract from this solicitation. Each contract will be an Indefinite-Delivery/Indefinite Quantity (IDIQ) type contract that encompasses a broad range of non-recurring maintenance and minor construction on real property located at the VA Medical Center, 510 Butler Ave, Martinsburg WV 25405, VA Medical Center, 1 Medical Center Drive, Clarksburg, WV 26301 or VA Medical Center, 200 Veterans Avenue, Beckley, WV 25801 and VA Medical Center, 1540 Spring Valley Drive, Huntington, WV 25704. Task Orders will vary in size and dollar amounts but, shall not be less than $2,000.00 or exceed $750,000.00 per task unless negotiated and approved by the IDIQ Contracting Officer. Each contract shall not exceed $15,000,000.00 maximum over the Base and all Option Years. Task orders will involve, but will not be limited to trades, such as carpentry, concrete, roofing, site work, excavation, interior renovation, carpet, window and door installation, electrical, steam fitting, plumbing, painting (interior/exterior), demolition, masonry or metal stud and sheetrock walls, install acoustical ceilings and light fixtures, HVAC, installation of ceramic tile/VCT flooring. Informal shop drawings, incidental to the job reflecting the plan of action and the completed project, may be required.

During the contract period, FMS at each location will identify projects for task orders, which will be issued by a Contracting Officer. The Contracting Officer will appoint a Contracting Officer’s Representative (COR) for each task order issued. The Government has the right to withdraw a proposed task order before and after the receipt of the Contractor's proposal for the proposed task order. The contractor’s performance shall not interfere with Patient Care of Hospital Operation. If necessary, for reasons of Patient Care/Hospital Operation, the Contracting Officer (CO) may direct the contractor to temporarily stop work or limit the types of work that can be performed. This may occur with little or no notice. Any official Stop Work Order required will be conducted in accordance with FAR and VAAR.

An emergency phone number must be provided where a Contractor point of contact can be reached twenty-four hours a day/seven days a week (24/7) to include at night, during weekends or holidays. That person must have the ability to obligate the Contractor. Contractor’s office or satellite base must be operational prior to award of the contract and throughout the duration of the contract and must be open for business from 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding Federal holidays.

Contractor’s work and responsibility shall include all Contractor planning, programming, administration, and management necessary to provide all work required by this solicitation. The Contractor shall conduct the work in strict accordance with the contract and all applicable Federal, State, and local laws, regulations, codes, or directives for each Medical Center. The Contractor shall insure that all work provided meets, or exceeds the scope of work for each task order, the contract specifications, and any special specifications included with any task order or specified or included in any applicable documents.

The Government will provide the basic requirements for each task order to the Contractor detailing the work to be accomplished. The detail provided would vary from project to project from complete design documents to a general idea of what is required with no drawings. The Contractor is required to use whatever information is provided and submit a complete proposal regardless of the amount of information provided by the Government. In some cases, the Contractor shall be required to suggest methods and materials for performing the work necessary for a project. For task orders where the Government provides no drawings, the Contractor shall provide adequate drawings clearly indicating what work is included with the proposal.

2. TASK ORDER PRICING

The Contractor shall submit detailed estimates (a suggested attached Estimate Spreadsheet may be used) for itemized Direct Costs calculations. All subcontracted work shall be represented by detailed estimates as well. The Contractor shall use the suggested estimate spreadsheet or an approved equal Sub-contractor and Prime Contractor summary estimate sheet(s) with direct costs markups, with the markups detailed in the contract. All proposals shall include full breakdowns of costs to show hours, hourly rates, material and equipment descriptions and pricing.

(1) When requested by the contracting officer, the contractor shall submit proposals for task order work. Proposals, to be submitted as expeditiously as possible but, within 30 calendar days after receipt of request, shall be in legible form, original and two copies, with an itemized breakdown that will include material, quantities, unit prices, labor costs (separated into trades), construction equipment, etc. (Labor costs are to be identified with specific material placed or operation performed.) The contractor must obtain and furnish with a proposal an itemized breakdown as described above, signed by each subcontractor participating in the task order work regardless of tier. The contractor may be requested to provide proposals from more than one subcontractor.

(2) The Contractor's proposal for the task order shall be reviewed by the COR using the latest edition of R.S. Means cost data. This data and/or the Independent Government Estimate (IGE) created from cost research and R.S. Means cost data shall be used as a basis for negotiations with the Contractor along with the itemized proposals.

(3) Relative to the value of the total project, a declining scale of the percentage of overhead and profit will be used with rates provided in the contract(s). Profit shall be computed by multiplying the profit percentage by the sum of the direct costs and computed overhead costs.

(4) The prime contractors fee on work performed by subcontractors will be based on the net increased cost to the prime contractor.

(5) Overhead and contractor’s fee percentages shall be considered to include insurance other than mentioned herein, field and office supervisors and assistants, security police, use of small tools, incidental job burdens, and general home office expenses and no separate allowance will be made therefore. Assistants to office supervisors include all clerical, stenographic and general office help. Incidental job burdens include, but are not necessarily limited to, office equipment and supplies, temporary toilets, telephone and conformance to OSHA requirements. Items such as, but not necessarily limited to, review and coordination, estimating and expediting relative to the task order are associated with field and office supervision and are considered to be included in the contractor’s overhead and/or fee percentage. Separate line items on proposal breakdowns for these items will not be allowed.

3. TASK ORDER BONDING:

Performance and payment bonds are required as prescribed in FAR 28.102-1 for projects over $150,000.00. Payment bonds shall be provided for each task order in excess of $35,000.00. Performance and payment bonds shall be delivered to the Contracting Officer no later than ten (10) calendar days after award of each individual task order or at a date agreed upon with the Contracting Officer.

The penal sums of the performance and payment bonds are stated in FAR Clause 52.228-15, Performance and Payment Bonds – Construction. The Contractor shall not begin work until bonds are properly executed and furnished to the Contracting Officer. A Notice to Proceed (NTP) will be issued for each task/delivery order once all requirements have been met.

The bond cost for task order proposals shall be the actual amount the contractor expects to pay for the bond. The actual bond invoice received must be submitted with the invoice to collect payment for any bonds on a task/delivery order. In accordance with VAAR 852.228-70, Bond Premium Adjustment, when net changes in original contract price affect the premium of a Corporate Surety Bond by $5.00 or more, the government, in determining the bases for final settlement, will provide for bond premium adjustment computed at the rate shown in the bond. Additional bond costs will not be considered throughout the task/delivery order period.

4. MINIMUM AND MAXIMUM CONTRACT VALUE:

The guaranteed minimum quantity of work which will be required under each contract, and which will be initiated by one or more task/delivery orders, will not be less than $2,000.00 throughout the contract period. Individual task orders shall not exceed $750,000.00, unless mutually agreeable by both parties and upon approval of the IDIQ Contracting Officer. Each contract shall not exceed $15,000,000.00 maximum over the Base and all Option Years.

5. CONTRACTOR STAFF AND EMPLOYEES:

Prior to issuance of the first Task/delivery work order, the Contractor shall provide the Contracting Officer with a telephone number at which the Contractor may be contacted at any time during regular working hours and an emergency number at which the Contractor may be contacted in situations requiring immediate attention. A separate superintendent shall be established for each task order and shall maintain a 30 Hour OSHA card that is to be submitted prior to the start of work. The accepted superintendent shall always be present work is being conducted. All employees or subcontractor employees must have a 10 Hour OSHA card that is supplied prior to the first day onsite. Contractor security badges are required to work at each Medical Center. Forms will be provided with each individual task and employees will always be required to wear and/or display proper badging.

6. WORK PROGRESS AND SCHEDULES:

A weekly meeting shall be held with the Contractor, Contracting Officer, and Contracting Officer’s Representative (COR), if necessary, to discuss work progress; problems; and/or differing site conditions that may result in potential change orders.

For task orders with performance periods of thirty (30) calendar days or more, or at the direction of the Contracting Officer, a Progress Schedule shall be prepared and submitted to the Contracting Officer within ten (10) calendar days of notice-to-proceed for a project. The work shall be scheduled so that, upon the start of construction, work progresses in an appropriate and diligent manner. A schedule, which does not reflect steady and reasonable progress throughout the construction period, will be rejected. The schedule shall identify any critical path items that could delay the project. An updated schedule shall be submitted with each payment request and approved prior to payment will be released.

For task orders with a performance period of less than thirty (30) calendar days, no progress schedule shall be required; unless deemed necessary by the Contracting Officer.

7. VETS 4212:

The Veteran’s Employment and Training Service (VETS) of the U.S. Department of Labor has issued the Final Rule to revise reporting requirements for federal contractors and subcontractors under the Vietnam Era Veterans’ Readjustment Act of 1974, as amended (VEVRAA). The final rule, which is intended to minimize paperwork burdens for contractors, was published in the Federal Register on September 25, 2104 and is required beginning in the 2015 annual reporting period. As legislatively mandated under 38 U.S. code, Section 4212, codified at 41 CFR Section 61-300, respectively, contractors and subcontractors who enter into, or modify a contractor or subcontract with the federal government, and whose contract meets the criteria set forth in the above legislation/regulations, are required to report annually on their affirmative action efforts in employing Veterans.

8. SYSTEM FOR AWARD MANAGEMENT (SAM):

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Bidders are encouraged to ensure that they are registered in SAM prior to submitting their bid.

9. REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS)

This contract will require reporting in Contractor Performance Assessment Reporting System (CPARS); therefore, the contractor shall provide a POC to the contracting officer at time of award who will be responsible for managing reports/CPARs on this contract and will be assigned the role as “contractor representative” within CPARS.

This system is used Federal-agency wide as a solution for the collection of Contractor Past Performance Information (PPI). This is being implemented throughout Veterans Health Administration (VHA) in an attempt to be in compliance with the requirements of FAR part 42 for documenting contractor performance assessments and evaluations.

Past performance information is relevant information for future source selection purposes regarding a contractor’s actions under previously awarded contracts. It includes, for example, the contractor’s record of conforming to contract requirements and to standards of good workmanship; the contractor’s record of forecasting and controlling costs; the contractor’s adherence to contract schedules, including the administrative aspects of performance; the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction; the contractor’s record of integrity and business ethics, and generally, the contractor’s business-like concern for the interest of the customer. Each contractor is required to register in the Contractor Performance Assessment Reporting System (CPARS) @ https://www.cpars.gov. The Contracting Officer/Contracting Officer Representative will evaluate the contractor's performance annually. The report shall be assigned in CPARS to the contractor's designated representative (contractor representative) for comment. The contractor representative will have thirty (30) days to submit any comments and then re-assign the report to the VA Contracting Officer acting as the Assessing Official within CPARS. Failure to register and respond within the thirty days will result in the Government's evaluation being placed on file in the database with a statement that the contractor failed to respond.

10. ORDERING PROCEDURES

The Contracting Officer will notify the Contractor that a requirement exists for the Construction contract. The notification will include a task\delivery work order, which includes the scope of work; any available drawings and technical documents; specifications; and a list of material submittals.

The Contractor shall coordinate a site visit with the Contracting Officer, or his/her authorized representative, by telephone within two (2) workdays after receipt of the notification. The Contractor, Contracting Officer or his/her duly authorized representative, the project engineer and/or the Government inspector will participate in the site visit. The purpose of the site visit is to familiarize the Government and Contractor with the condition of the site, and to identify any special conditions, which may be present.

After the site visit has been conducted, the Contractor shall submit his proposal to the Contracting Officer at the time mutually agreed upon by the Contractor and the Contracting Officer, but no later than seven (7) workdays after the site visit. In the absence of an agreement, the proposal shall be submitted within five (5) workdays after requested by the Contracting Officer.

The Contractor's proposal shall be submitted with detailed cost breakdowns from the Prime Contractor and the Sub-Contractors. The Prime Contractor shall use an accepted breakout form and contract markup percentages as identified in each contract. Proposals shall be broken down for each division/trade, by labor hours and labor rates as well as full material and equipment breakdowns and shall be accompanied by necessary technical documentation to identify that adequate engineering and planning has been accomplished to meet the performance requirements. Examples of documentation that might reasonably be expected would include drawings or sketches, catalog cuts, calculations, specifications, bills of materials, etc. All estimated work must be supported with verifiable documentation outlined in Paragraph 2.

Upon receipt of the Contractor's proposal, the Government will review the proposal. The Contractor's proposal must address all work items. If there are quantity differences to be resolved, or if the Government or the Contractor determines quantity verification is necessary, a second site visit may be made to measure and reach agreement on quantities. The Contractor, Contracting Officer or his/her duly authorized representative, project engineer and/or Government inspector will participate in this site visit.

Upon receipt of the Contractor's proposal, the Government will review the proposal for completeness. The Government will negotiate with the Contractor the proposed means and methods that affect costs, performance times, and quantities.

The Contractor is put on notice that circumstances may prohibit the Government from issuing an individual task/delivery work order even after the receipt and/or negotiation of the Contractor's task order proposal.

If such circumstances arise, the Government is not obligated to reimburse the Contractor for any costs incurred in the preparation of the task/delivery work order proposal.

11. CONTRACT PERIOD OF PERFORMANCE

This is an indefinite delivery/indefinite quantity type contract for the maintenance, repair and minor construction work on real property. Task orders may be issued in the base year and up to 4 one-year option periods.

A specific period of performance shall be negotiated for each task order issued under this contract.

NOTE: Exercise of option will extend the dates specified herein by the length of the option period.

12. OPTION TO EXTEND THE TERM OF THE CONTRACT

The initial performance period of this contract is for twelve months from contract award date. The Government has the option to extend the services for four (4) additional twelve (12) month periods, which may be exercised by the Contracting Officer as follows under FAR Clause 52.217-9, Option to Extend the Term of the Contract:

(1) Preliminary notice of intent to exercise the option shall not commit the Government to renewal; however, the option must be exercised by the "Option Exercise Date".

(2) Exercise of option shall be evidenced by modification to the contract, citing this section as the authority for modification. An option shall be considered to have been exercised at the time of delivery of an executed supplemental agreement by both parties.

13. PRE-CONSTRUCTION CONFERENCE

Initial conference. When determined appropriate by the Contracting Officer, before the issuance of the first task/delivery work order under the contract, a pre-construction conference may be conducted to acquaint the Contractor with Government policies and procedures that are to be observed during the prosecution of the work, and to develop mutual understanding relative to the administration of the contract. It is strongly suggested that the Contractor's Project Manager, Quality Control Manager, Superintendent, and other appropriate employees attend this meeting.

Individual task/delivery work order conference. At the discretion of the Contracting Officer, or his/her authorized representative, a pre-construction conference may be conducted prior to the commencement of work on individual task orders.

14. SCHEDULING OF WORK

Before commencement of work under an individual task/delivery work order, the Contractor shall confer with the Contracting Officer's Representative, as well as the building occupant, and agree on a sequence of procedures; means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, elevators, and similar means of communications; location of partitions, eating spaces, and restrooms for Contractor employees; and the like.

Delivery of materials and equipment shall be made with a minimum of interference to Government operations and personnel.

The work shall, so far as practicable, be done in definite sections or divisions, and confined to limited areas which shall be completed before work in other sections or divisions is begun.

Most work shall be performed in occupied areas.

The Contractor shall take all precautions to ensure that no damage will result from his operations to private or public property. All damages shall be repaired or replaced by the Contractor at no cost to the Government.

The Contractor shall be responsible for providing all work site protective barriers and site control devices. This includes, but is not limited to: protective fences; protective tapes; and protective signage. The Contractor shall be responsible for providing all necessary traffic control, such as, street blockages, traffic cones, flagman, etc., as required for each specific task/delivery work order, at no additional cost to the Government. Proposed traffic control methods shall be submitted to the Contracting Officer's representative for final approval. None of the streets shall be completely closed to traffic without prior approval from the Contracting Officer's representative. The Contractor shall be responsible for all Infection Control Risk Assessment (ICRA) and Interim Life Safety Measures (ILSM) required as stated per task/delivery order.

At the beginning of each working day, the Contractor shall notify the Contracting Officer's representative of the location(s) of work to be accomplished that day.

All temporary outages of any utility services required for the performance of work shall be scheduled with the Contracting Officer's representative no less than five (5) workdays in advance of such outages in writing.

15. TOILET FACILITIES

The Contractor's personnel will be permitted to use toilet facilities on the premises subject to regulation and control of the Contracting Officer's representative. In the event none are available, the Contractor shall, at his own expense, provide portable facilities, as required. In addition, toilet facilities desired at the Contractor's management office shall be provided at the expense of the Contractor.

16. TASK/DELIVERY WORK ORDER STATUS REPORTS

The Contractor shall prepare and furnish weekly a report on all open task/delivery work orders. The Contracting Officer will approve the format and content of the report. A copy will be provided to the Contracting Officer's Representative. Information contained in the status report should identify the task/delivery work order number, title of task/delivery work order, issue date, award date, start date, dollar amount, required completion date, actual completion date, schedule progress and actual progress percentage, and comments.

17. CONTRACTOR ACCESS

Most work will be in occupied areas. The area wherein work is to be performed under this contract may be occupied by Government services during the construction period. The Contractor shall have access to that portion of the area within which work is to be performed. The movement of Contractor personnel, his equipment, materials, and tools shall be confined to this area so as not to interfere with ongoing operations in the work areas.

18. CONTRACTOR QUALITY CONTROL

The Contractor Quality Control (CQC) Plan, with which the Contractor proposes to implement the requirements of FAR Clause 52.246-12, entitled "Inspection of Construction", shall identify personnel, procedures, instructions, records, and forms to be used. Within twenty (20) days of contract award, and prior to commencement of work under individual task/delivery work orders, the Contractor's Quality Control Plan shall be received, reviewed, and formerly approved by the Contracting Officer. Failure to execute the Quality Control Plan shall result in withholding of funds from progress payments in accordance with FAR Clause 52.232-5, entitled: Payments Under Fixed-Price Construction Contracts.”.

Coordination Meeting: Prior to the issuance of the first task/delivery work order, the Contractor shall meet with the Contracting Officer or designated representative, and discuss the Contractor's quality control system. During the meeting, a mutual understanding of the system details shall be developed, including the forms for recording the CQC operations, control activities, testing, administration of the system for both on-site and off-site work, and the interrelationship of Contractor's inspection and control with the Government's Quality Assurance. Minutes of the meeting shall be prepared by the Contractor and signed by both the Contractor and the Contracting Officer. The minutes shall become a part of the contract file. There may also be occasions when subsequent conferences will be called to reconfirm mutual understandings.

a. The Quality Control Plan shall include as a minimum, the following:

(1) A description of the quality control organization, including chart showing lines of authority and acknowledgement that the CQC staff shall report to the project manager or someone higher in the Contractor's organization.

(2) The qualifications, duties, responsibilities, and authorities of each person assigned a quality control function.

(3) A copy of the letter to the Quality Control Manager, signed by an authorized official of the firm, which describes the responsibilities and delegates the authorities of the Quality Control Manager, shall be furnished.

(4) Procedures for scheduling and managing submittals, including those of subcontractors, offsite fabricators, suppliers, and purchasing agents.

(5) Control testing procedures for each specific test performed on any task/delivery work order will be submitted and approved prior to the start of construction on that task/delivery work order (Laboratory facilities will be approved by the Contracting Officer).

(6) Reporting procedures, including proposed reporting formats and distribution of the documents.

(7) The Government reserves the right to require the Contractor to make changes in his CQC Plan and operations as necessary to obtain the quality specified. These changes must be submitted to and approved by the Contracting Officer. Notification of Changes: The Contractor shall notify the Contracting Officer in writing of any proposed changes. Proposed changes are subject to acceptance by the Contracting Officer.

b. Quality Control Organization

(1) CQC System Manager: The Contractor shall identify an individual, within his organization, who shall be responsible for overall management of CQC and have authority to act in all CQC matters for the Contractor. The Contracting Officer shall approve the CQC System Manager and replaced if the CQC System Manager is unable or unwilling to perform his duties as prescribed.

(2) Personnel: A staff shall be maintained under the direction of the CQC System Manager to perform all quality control activities. The actual strength of the staff during any specific work period may vary to cover work phase needs, shifts, and rate of placement. The personnel of this staff shall be fully qualified by experience and technical training to perform their assigned responsibilities, and shall be directly hired by and work for the prime Contractor.

(3) Minimum Qualifications: Inspectors shall have working knowledge of general construction. The major areas of construction are electrical, mechanical, site work, masonry, finish work, and carpentry. The inspectors may have expertise in one or two areas, and may inspect those areas when that type of work is ongoing.

(4) Minimum Staffing: Each task order in progress shall be comprehensively inspected at least daily, and these inspections shall be documented.

c. SUBMITTALS: The CQC organization shall be responsible for certifying that all submittals follow the contract requirements.

d. CONTROL: Contractor quality control is how the Contractor assures himself that his construction complies with the requirements of the contract plans and specifications. The controls shall be adequate to cover all construction operations, including both on-site and off-site fabrication, and will be keyed to the proposed construction sequence.

Quality control includes, as a minimum, the following functions:

(1) All submittals are submitted in a timely fashion for there to be sufficient time for review and materials ordered so that the critical path of the schedule is not affected, and payments delayed.

(2) The submittals are approved (The Government requires 15 calendar days to review submittals).

(3) The supplies that are delivered are the same as the ones on the submittal.

(4) The supplies are in the proper condition when delivered.

(5) The supplies are stored properly.

(6) The construction equipment is correct and meets contract requirements.

(7) Testing provisions are reviewed and testing equipment and personnel are available and correct.

(8) All tests are performed at the proper times and in the proper places.

(9) All test reports meet contract requirements.

(10) The workers are cognizant of the required level of workmanship.

(11) Inspect each area of work to ensure the preparation for the work is correct.

(12) Inspect each feature of the work to ascertain that no deficient work is covered up by succeeding work.

(13) Inspections shall continue throughout the contract.

(14) Document all inspections.

(15) The documentation covers both conforming and defective work.

(16) All deficiencies are corrected.

(17) Develop procedures to ensure that deficiencies do not recur.

(18) Develop a "punch list" for the completion inspection.

(19) Government officials are notified at the proper times of inspections or tests that are required.

e. TESTS:

(1) Testing Procedures: The Contractor shall perform tests specified or required to verify the control measures are adequate to provide a product which conforms to contract requirements. The Contractor shall procure the services of an industry recognized testing laboratory, or establish an approved testing laboratory at the project site. The Contractor shall perform the following activities and record and provide the following data:

a. Verify that testing procedures comply with contract requirements.

b. Verify that facilities and testing equipment are available, and comply with testing standards.

c. Check test instruments calibration data against certified standards.

d. Verify that recording forms, including all of the test documentation requirements, have been prepared.

(2) Testing:

a. Capability Check: The Contracting Officer's Representative will have the right to check laboratory equipment in the proposed laboratory for compliance with the standards set forth in the contract specifications, and to check the laboratory technician's testing procedures and techniques.

b. Capability Re-check: If the selected laboratory fails the capability check, the Contractor shall be assessed a charge of $750.00 to reimburse the Government for each succeeding re-checks of the laboratory or the checking of a subsequently selected laboratory. Such costs will be deducted from the contract amount due the Contractor.

c. Project Laboratory: The Contracting Officer's Representative will have the right to utilize the Contractor's control testing laboratory and equipment to make assurance tests, and to check the Contractor's testing procedures, techniques, and test results at no additional cost to the Government.

d. Transportation of Samples for Testing: Costs incidental to the transportation of samples or materials will be borne by the Contractor. Costs incidental for transportation of samples of materials for test verification and acceptance testing by the Government shall be borne by the Contractor.

(3) Completion Inspection: At the completion of all work or any increment thereof, established by a completion time stated elsewhere in the specifications, the CQC System Manager shall conduct a completion inspection of the work, and develop a "punch list" of items which do not conform to the approved plans and specifications. Such a list shall be included in the CQC documentation as required by paragraph 4 below, and shall include the estimated date by which the deficiencies will be corrected. The CQC System Manager or his staff shall make a second completion inspection to ascertain that all deficiencies have been corrected, and so notify the Contracting Officer's Representative. The completion inspection, and any deficiency corrections required by this paragraph, will be accomplished within the time stated for completion of the entire work or any increment thereof, if the project is divided into increments by separate completion dates. The completion inspection and second inspection shall be performed before the works are turned over to the contract inspectors as being complete.

(4) Documentation:

a. Records: The Contractor shall maintain current records of quality control operations, activities and tests performed, including the work of suppliers and subcontractors. The records shall be on the Daily Construction Quality Control Report, and indicate a description of trades working on the project, the number of personnel working, the weather conditions encountered, any delays encountered, and acknowledgement of deficiencies noted, along with the corrective action taken on current and previous deficiencies. In addition, these records shall include factual evidence that required activities or tests have been performed, including, but not limited to, the following:

i. Type and number of control activities and tests involved;

ii. Results of control activities or tests;

iii. Nature of defects, causes for rejection, etc.;

iv. Proposed remedial action; and

v. Corrective actions taken.

b. Content: These records shall cover both conforming and defective or deficient features, and shall include a statement that supplies and material incorporated in the work have been inspected and comply with the contract. Two (2) legible copies of these records shall be furnished to the Contracting Officer's Representative daily.

(5) Notification of Non-compliance: The Contracting Officer will notify the Contractor of any noncompliance with the…