36C24519Q0193-0001000.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION

OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO:

Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADM

INISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and d ate specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 3

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO

MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 03-21-2019 Department of Veterans Affairs Network Contracting Office 9 (NCO 9) 90C 1540 Spring Valley Drive Huntington WV 25704 Department of Veterans Affairs Network Contracting Office 5 (NCO 5) Satelite Office 1540 Spring Valley Drive Huntington WV 25704 To all Offerors/Bidders

36C24519Q0193

X x x

The purpose of this amendment is to answer submitted questions to solicitation 36C24519Q0193.

see attachment below.

All quotes are due by 2:00 PM EST on 3/27/2019 to Phillip.duba@va.gov and caitlin.hippensteel@va.gov.

No additional questions will be answered.

CONTINUATION PAGE

This solicitation is to establish multiple award Blanket Purchase Agreements. Several awards will be issued off this solicitation. We are only looking for hourly rates. Individual call orders will be more detailed within their statement of work. Provide quotes for the locations your can service.

1. Define recurring needs @ page 4 of 63 para 3

Recurring needs is defined as a consistent service the government will require.

2. Is there a duration of time spent on the site to perform the work For Example - if & when called contractor will be assigned to site a minimum of 30 days or more Constant requirement will be required at each station.

3. If this SOL is for on-call service is there a monthly minimum amount of work There will be a monthly minimum amount of work. The amount of work will be dependent upon the location and the individual call order.

4. Is there available equipment storage space at the sites.

Dependent upon site. Clarksburg does not have any.

Call Order statements of work will be more detailed and provide information regarding space.

5. Confirm restroom supplies and restocking are not included in SOL Yes

6. Is the SOL an all or nothing contract.

No, please bid on the locations you are able to provide service. Multiple Blanket Purchase Agreements awards will be issued off this solicitation.

7. Is the Price/Cost Schedule all inclusive cost per hour including labor & supplies to cover the SOW / SDS , floor maintenance & window washing.

Yes

8. Will there be a contract review / job meeting at time of award

A kick of meeting shall be held when individual call orders are cut. This a multiple award BPA. Multiple BPA contracts will be issued off this solicitation.

9. Is there an incumbent contractor?

Wood Co & Monongalia: Action Facilities Management Inc. Contract VA244-14-F-1226 Award Amount: 60,279.00

Fort Detrick: Walkersville Professional Cleaning Services, inc. Contract VA245-15-C-0040 Award Amount: $467,285.88

All other locations do not have an incumbent contractor.

10. What is the current contract number?

11. How many janitors and supervisors are required? Since wage determination and the Service Contract Act apply to this contract, the numbers of janitors and supervisors help ensure we provide accurate numbers and support.

Individual call order will address the amount of janitors required per location. The range per location for janitors can range 1-10 janitors needed. Vendors should determine the appropriate staffing methodology, based on SF required to be cleaned. Staffing will vary by site.

12. Does the workforce displacement act apply and require us to provide the incumbent personnel the first right of refusal?

No.

13. How many square feet for each facility?

See below.

Clarksburg VAMC has 45,000 SF for waxing purposes; doesn’t cover the stairwells.

14. How many staff work at each facility?

Clarksburg 937.

The other locations will provide additional facility information within their Statements of Work for their call orders. For this solicitation we are requesting only hourly rates for BPA awards to be established.

15. How many veterans are seen daily at each facility?

Task order statements work will provide additional facitlity information within their statements of work. For this solicitation we are requesting only hourly rates for BPA awards to be established.

16. I am hoping to find out if there is an incumbent contractor currently performing these services, if similar services have been performed in the past, or if this is a new requirement. If there is an incumbent, could you please provide the contract or task order number?

Wood Co & Monongalia: Action Facilities Management Inc. Contract VA244-14-F-1226 Award Amount: 60,279.00

Fort Detrick: Walkersville Professional Cleaning Services, inc. Contract VA245-15-C-0040 Award Amount: $467,285.88

17. Who is the incumbent (s)?

Wood Co & Monongalia: Action Facilities Management Inc. Contract VA244-14-F-1226 Award Amount: 60,279.00

Fort Detrick: Walkersville Professional Cleaning Services, inc. Contract VA245-15-C-0040 Award Amount: $467,285.88

18. What is the annual value of the existing contract (s)?

See above.

19. What is the frequency of service needed at each site?

Clarksburg would require constant attendance.

20. Will the DVA provide consumables (toilet paper, soap, etc.)?

Yes.

21. How may site visits be arranged?

Prior to induvial call orders being issued.

22. Are quotations needed for all locations?

Quote on the locations your are available to service. This is a VISN wide BPA. Multiple awards will be issued of this solicitation.

We are looking for hourly rates dependent on what you can service.

23. The due date is too soon for a project of this complexity. Can it be extended until at least April 30th?

No extension will be granted.

24. Due to multiple sites/facilities in different states, is the current contract under only one incumbent? If so, may we have the name of the incumbent

No. See below.

Wood Co & Monongalia: Action Facilities Management Inc. Contract VA244-14-F-1226 Award Amount: 60,279.00

Fort Detrick: Walkersville Professional Cleaning Services, inc. Contract VA245-15-C-0040 Award Amount: $467,285.88 Is it possible to receive a copy of the current contract, if not, please provide the current contract number(s)? No.

VA244-14-F-1226

VA245-15-C-0040

25. No notice of a site visit was not in the solicitation, will there be a site visit at any of or all of the locations specified in the RFQ?

A site will be granted when prior to a call order being issued. At this time we are only looking for an hourly rate for janitors.

26. Will the government provide the square footage of each facility?

See below

27. What type of flooring is in each facility, carpet, tile, VCT or combinations thereof?

Combination

28. What is the approximate number of bathrooms/restrooms in each facility?

Depends on the faculty. Individual Call orders will be more detailed and give the number of bathrooms per facility.

29. Is the government able to provide a copy of each individual floor plan?

No.

30. Are there in functional areas in each facility the contractor will not be responsible for cleaning? Example Pharmacy?

Contractors will be required to clean basic examination room/restrooms. Individual Call order will be more detailed. We are only looking for hourly rates for janitors.

31. Is there an approved/recommended VAMC chemical supply/approved product listing available, if so can it be provided?

No.

32. Trash removal, is there a off-site location for each building where the trash and recyclables would need to be deposited/taken or, are there Dumpsters within normal walking distance from the buildings listed?

Dumpster within walking distance.

33. Will the selected vendor be able to immediately prepare the required clearance documentation hen the incumbent staff is transitioned, is there any new investigation needed, or can incumbent staff simply be rebadged, under the new firms name and contract number?

New investigation will be required.

34. Is the contractor authorized to subcontract specific services such as: waxing of floors and carpet restoration to professional firms?

Yes, as long as the prime contractor is performing 51% percent of the work.

35. Is contractor required to clean interior glass that is over six feet?

Yes.

36. Does the Government require a specific security clearance i.e., Secret Top-Secret etc.?

No.

37. Can the contractor hire individuals who possess a current and valid work visa or must the hire US citizens only?

Yes.

38. Does the government require a Project Manager to be on site at each location?

No.

39. How many exam treatment rooms are in the "Outpatient Clinics"?

Depends on the faculty. Individual Call orders will be more detailed and give the number of exam treatment rooms.

40. Should CPARS ratings be provided for Past Performance that are not associated with the VA?

Yes

41. If CPARS rating has not yet been provided by government for VA contracts, what information should be in the Past Performance section?

Past performance for other government contract.

Louis A Johnson VA Medical Center, Clarksburg:

Louis A Johnson VA Medical Center, 1 Medical Center Drive, Clarksburg, WV 26301. 371,608 GSF Monongalia CBOC, 40 Commerce Drive, Suite 101, Westover, WV 26501. 7,000 GSF Wood County CBOC, 2311 Ohio Ave., Suite A, Parkersburg, WV 26101. 8,480 GSF Braxton County CBOC, 40 Reston Place, Gassaway, WV 26624. 2,440 GSF Tucker County CBOC, 260 Spruce Street, Parsons, WV 26287 3,375 GSF

Beckley VA Medical Center:

Beckley VA Medical Center, 200 Veterans Avenue, Beckley, WV 25801 284,899 SF Greenbrier County VA Clinic, 228 Shamrock Lane, Ronceverte, WV 24970 4,676 SF Princeton VA Clinic, 150 Court House Road, Suite 201, Princeton, WV 24740 6,923 SF

Martinsburg VA Medical Center:

Martinsburg VA Medical Center, 510 Butler Avenue, Martinsburg, WV 25405. 1,122,277 SF Ft. Detrick Outpatient Clinic, Ft. Detrick Army Garrison, 1433 Porter Street, Frederick, MD 21702. 15,327 SF Hagerstown Outpatient Clinic, Hub Plaza Bldg., 1101 Opal Ct., Hagerstown, MD 21742. 8,610 SF Stephens City 170 Prosperity Drive, Winchester, VA 22602. 9,507 SF Cumberland Outpatient Clinic, 200 Glenn Street, Cumberland, MD 21502. 9,720 SF Petersburg CBOC, 15 grant Street, Petersburg, WV 26847. 3,301 SF Franklin CBOC, 91 Pine Street, Franklin, WV 26807. 1,487 SF Harrisonburg Outpatient Clinic, 1755 S. High Street, Harrisonburg, VA 22801. 12,215 SF

Hershel “Woody” Williams VA Medical Center, Huntington Hershel “Woody” Williams VA Medical Center, 1540 Spring Valley Drive, Huntington, WV 25704 500,000 SF Charleston VA Clinic, 700 Technology Drive, South Charleston, WV 25309 14,200 SF Lenore VA Clinic, 2867 Route 65, Lenore, WV 25676 2,440 SF Gallipolis VA Clinic, 323A Upper River Road, Gallipolis, OH 45631 3,000 SF Prestonsburg VA Clinic, 5230 KY Rte. 321, Prestonsburg, KY 41653 7722 SF

DC VA Medical Center Charlotte Hall Community Outpatient Clinic And Charlotte Hall Trailer Charlotte Hall State Veterans Home, 29449 Charlotte Hall Road Charlotte Hall, Maryland 20622 3,400 SF Community Clinic – Southeast 820 Chesapeake Street, S.E. Washington, DC 20032 2,500 SF