36C24426R0006 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None 36C244 Department of Veterans Affairs Network Contracting Office 4 Coatesville VAMC 1400 Blackhorse Hill Road Coatesville PA 19320 Cynthia Laemmerhirt cynthia.laemmerhirt@va.gov 00244 Department of Veterans Affairs Network Contracting Office 4

To all Offerors/Bidders

36C24426R0006

X X X X The purpose of this amendment is to publish the Questions and Answers received thus far for this solicitation.

Please see the continuation page for Questions and Answers.

CONTINUATION PAGE

Continuation Page:

Questions and Answers

Q&A 1

1. CLIN and Pricing: Please provide the full definition of CLINs 0001–0005; to including units of measure (e.g., per loaded mile, base fare, wait time) and any estimated quantities or historical data for the five-year period to enable accurate fixed pricing.

Each CLIN has a description, estimated 5-year quantity. We are asking you to price the Base with specified mileage and wait time included. Please review the Price Schedule attached to the solicitation.

1. PWS Details: Can the complete PWS by providing or clarifying the following pertinent information: (a) required vehicle features (e.g., number of wheelchair positions, oxygen tan holder size); (b) service hours (e.g., 24/7, weekdays only, 5AM-8PM, Federal Holiday closure); (c) maximum response time (60min), 15 wait times, veteran attendant cost; (d) handling of no-shows, cancellations, or multi-passenger trips threshold; and (e) key performance indicators (e.g., 95% on-time rate; QCP)?

Please review the PWS attached to the solicitation.

1. Volume Projections: What are the estimated annual trip volumes, the average distances, and peak demand periods? This would allow for route-efficient planning, such as clustering trips in Philadelphia/Delaware counties. There’s no mention of VetRide and Vendor Pass Third Party Portal for scheduling, what is the procedure for scheduling?

Please review the PWS attached to the solicitation.

1. Geographic Scope: Are services limited to the listed counties, or could they extend to adjacent areas? Please confirm pickup/drop-off points (e.g., only CMCVAMC or are there satellite clinics).

Please review the PWS attached to the solicitation.

1. Staffing/Wages: Which WD occupations apply to NEMT drivers and dispatchers?

Please review the WDs attached to the solicitation.

1. Insurance Requirements: What are the minimum liability limits (e.g., $1M per occurrence/$5M aggregate) and are there any VA-specific endorsements required? This ensures alignment with our high-liability NEMT policies.

Please review the VAAR 852.211-76 LIQUIDATED DAMAGES - REIMBURSEMENT FOR DATA BREACH COSTS (FEB 2023) attached to the solicitation.

1. Subcontracting: How will compliance with the 50% self-performance rule be monitored (e.g., quarterly reports)? Can "similarly situated" SDVOSB subcontractors count toward the limit?

Please review the VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION) attached to the solicitation.

1. PHI/Security: What specific training or tools are required for PHI handling? What is your timeline for reporting security incidents under the BAA?

Please review the attached to the solicitation and attachments.

1. Evaluation: What are the evaluation criteria and weightings (e.g., price vs. past performance)? Is a technical proposal required, including route optimization plans?

Please review the attached to the solicitation and attachments.

1. Mobilization: Is there a phase-in period (e.g., 30 days) for fleet acquisition and staff onboarding post-award? Is there an incumbent needing to transition out.

The VA can accommodate an extra 30 days transition period. Please request it in your RFP if required.

1. How many ADA vans are required?

Please review the PWS attached to the solicitation.

1. How many miles on average per day per vehicle?

Please review the PWS attached to the solicitation.

1. (S0209) LOADED MILAGE EXCEEDING BASE Starting at mile 21 Question: We were uncertain how to answer this?

How much will you charge per mile. The Base CLIN has 0-20 miles. If you go past 20 miles, this is a per mile charge starting at mile 21.

1. VA WHEELCHAIR TRANSPORT Base UP TO 20 MILES - Includes 20 loaded miles and first 30 min Wait.

Q: In this price example; if we charge $70.00 for passenger pickup & $3.00 per mile with $1.00 wait time =$160.00.

Short answer is, yes. This will look how you wish. This award is based on competition. Using your example, I have seen this priced as:

· $70 with $0 charges for the initial 20 loaded miles or initial 30 min wait.

· $70 with the initial 20 loaded miles and $0 wait time. 20 is the max loaded mileage.

· $70 with the initial 20 loaded miles and wait time.

· Mileage may be priced as a portion depending on pricing average. Some may choose to price 20 miles or average at 10.

· The Wait Time can be viewed the same way.

This is priced as your business wants to price for this competition.

1. Wheelchair Transport All Inclusive Distance 75-100 miles (Includes base, all loaded miles, and wait) Question: In this price example; let’s say it’s $100.00 passenger pickup with $3.00 per mile (100 miles) =$400.00 with $1.00 wait time per minute. Again, we were uncertain how to insert properly Understand that this would be an All Inclusive CLIN. Some trips will be closer to 75 while others closer to 100. This answer is similar to #14 examples. This will look as your business wants to price for this competition.

End of Document