36C24426Q0936.pdf

PAGE 1 OF1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

646-26-3-633-0067

36C24426Q0936 09-04-2026

Nathan Lohr 412-628-3595 09-14-2026 4:00 pm EDT

36C244 Department of Veterans Affairs Network Contracting Office 4 H.J. Heinz III VA Medical Center 1010 Delafield Road Pittsburgh PA 15240-1005

X 100

X

334290

800 Employees

N/A

X

36C646

Department of Veterans Affairs VA Pittsburgh Healthcare System

University Drive C Pittsburgh PA 15240-1000

36C244

Department of Veterans Affairs Network Contracting Office 4

Same as Block 9

Austin Payment Center Department of Veterans Affairs

PO Box 149971 Austin TX 78714-9971

(877) 353-9791 (512) 460-5429

See CONTINUATION Page

Virtual Patient Observation/Monitoring System See Section B for complete details.

Quotations are due 09/14/2026 at 4 pm. All quotations should be emailed to Nathan Lohr, Contract Specialist, at nathan.lohr@va.gov.

See CONTINUATION Page

X X

X 1

Amanda Saunders

36C24426Q0936

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4 STATEMENT OF WORK (SOW)

SECTION C – SOLICITATION PROVISIONS

C.1 52.212-1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS –

COMMERCIAL PRODUCTS AND SERVICES (DEVIATION) (OCT 2025)

C.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

C.3 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (DEVIATION) (NOV 2025)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E – CONTRACT CLAUSES

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

E.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

E.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

E.4 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS

(DEVIATION) (APR 2026)

E.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (DEVIATION) (NOV

2025)

E.6 VAAR 852.211-70 EQUIPMENT OPERATION AND MAINTENANCE MANUALS

(NOV 2018)

E.7 VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023)

(DEVIATION)

E.8 VAAR 852.240-70 COMPLIANCE WITH PUBLIC LAW 119-37, SECTION 258

(DEVIATION) (MAR 2026)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: CONTRACTOR POC INFORMATION HERE:

b. GOVERNMENT: Contracting Officer 36C244 Amanda Saunders Department of Veterans Affairs Network Contracting Office 4 H.J. Heinz III VA Medical Center 1010 Delafield Road Pittsburgh PA 15240-1005

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon receipt, inspection, and acceptance.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

https://authentication.tungsten-network.com/login

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 1.00 YR _____________ ____________

Annual Software License, Maintenance, and Technical Support Contract Period: Base POP Begin: 09-21-2026 (Proposed – Please Recommend) POP End: 09-20-2027 PRINCIPAL NAICS CODE: 541519 - Other Computer Related Services PRODUCT/SERVICE CODE: DA10 - IT and Telecom - Business Application/Application Development Software As A Service

1002 26.00 EA _____________ ____________

Camera/Two-way Communication System, mobile cart-based Contract Period: Base POP Begin: 09-21-2026 (Proposed – Please Recommend) POP End: 03-05-2027

1003 4.00 EA _____________ ____________

Monitoring Work Station Contract Period: Base POP Begin: 09-21-2026 (Proposed – Please Recommend) POP End: 03-05-2027 PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing PRODUCT/SERVICE CODE: 5836 - Video Recording and Reproducing Equipment

1004 1.00 JB _____________ ____________

Installation Contract Period: Base POP Begin: 09-21-2026 (Proposed – Please Recommend) POP End: 03-05-2027 PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing PRODUCT/SERVICE CODE: 5836 - Video Recording and Reproducing Equipment

1005 1.00 JB _____________ ____________

Initial Training Contract Period: Base POP Begin: 09-21-2026 (Proposed – Please Recommend) POP End: 03-05-2027 PRINCIPAL NAICS CODE: 334290 - Other Communications Equipment Manufacturing PRODUCT/SERVICE CODE: 5836 - Video Recording and Reproducing Equipment

1006 1.00 JB _____________ ____________

Clinical Integration and Training Services Contract Period: Base POP Begin: 09-21-2026 (Proposed – Please Recommend) POP End: 03-05-2027

2001 1.00 YR _____________ ____________

Annual Software License, Maintenance, and Technical Support Contract Period: Option 1 POP Begin: 09-21-2027 (Proposed – Please Recommend) POP End: 09-20-2028

3001 1.00 YR _____________ ____________

Annual Software License, Maintenance, and Technical Support Contract Period: Option 2 POP Begin: 09-21-2028 (Proposed – Please Recommend) POP End: 09-20-2029

4001 1.00 YR _____________ ____________

Annual Software License, Maintenance, and Support Contract Period: Option 3 POP Begin: 09-21-2029 (Proposed – Please Recommend) POP End: 09-20-2030

5001 1.00 YR _____________ ____________

Annual Software License, Maintenance, and Technical Support Contract Period: Option 4 POP Begin: 09-21-2030 (Proposed – Please Recommend) POP End: 09-20-2031

GRAND TOTAL ____________

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY DELIVERY DATE

All CLINS in Base Year

SHIP TO: To be provided upon award See B.2 180 Days ARO

SHIP TO: See SOW (page 7)

FOB: DESTINATION

B.4 STATEMENT OF WORK (SOW)

STATEMENT OF WORK

Virtual Patient Observation/Monitoring System VA Pittsburgh Healthcare System & H. J. Heinz III Medical Center

Patient Care Services

Purpose

VA Pittsburgh Healthcare System (VAPHS) has a requirement for Virtual Patient Observation/Monitoring System systems. VAPHS intends to issue a firm-fixed contract for a 12-month base period with four (4) additional option years.

VA Pittsburgh Healthcare System (VAPHS) is responsible for maintaining patient safety and assigning staff based on patient acuity. By incorporating emerging technologies such as visual monitoring systems, the VAPHS can enhance safety and improve patient observation. Virtual Patient Observation/Monitoring Systems have demonstrated benefits beyond fall prevention and cost savings, contributing to improved quality outcomes.

Background

Currently, nurse staffing assigns agency virtual sitters to observe high risk patients. There are currently three active contracts specifically used for virtual sitters for the VAPHS. The goal of this acquisition is to procure safe, cost-effective observation, communication, and analytic solutions to the care companion needs throughout the VAPHS.

The VA clinical environment includes existing and planned technologies that may include Oracle Health/Cerner electronic health record capabilities, Vocera communication tools, Get-Well patient engagement technology, nurse call systems, bed and chair alarms, patient room devices, centralized monitoring workstations, and VA approved identify, network and cybersecurity services. Exact interface availability and authorization shall be confirmed during technical discovery.

Purpose:

The purchase of this procurement is to obtain a turn-key Patient Observation/Monitoring System solution that improves situational awareness, supports timely staff intervention, standardizes remote observation workflows and integrates with the VA-approved clinical and technical systems to the greatest extent feasible and authorized.

Salient Characteristics

Continuous two-way audio/video virtual observation of patients from a centralized monitoring hub

Mobile (cart-based) camera/communication system with 10 ft power cords.

Bi-directional integration with VA's EHR (CPRS/Cerner) for admission/discharge order-driven workflows HL7-based outbound alarm/alert integration Centralized monitor station supporting simultaneous multi-patient viewing Role-based access control (observer, dashboard, export, admin equivalents)

Encrypted data transmission and storage meeting VA OI&T/TRM/FISMA/FedRAMP requirements

Analytics/reporting dashboard and historical data export capability Contractor-provided implementation, project management, clinical training, and post-go-live warranty/help desk support System must support failover/redundancy sufficient to maintain uptime for 24/7 safety-critical monitoring

Delivery and Installation Locations

Contractor is responsible for scheduling all on-site services in local time between 12pm - 7pm Monday; 7am - 7pm Tuesday through Thursday; and 7am - 12pm Friday. Contractor services are performed in 8-hour days.

Contractor shall schedule all remote services in local time between 9am and 5pm Monday through Friday. Contractor services are performed in 8-hour days.

Delivery and Installation will be at two separate locations:

1. Building 51, H.J. Heinz III Department of Veterans Affairs Medical Center, 1010 Delafield Rd, Pittsburgh, PA 15215

a. Virtual Patient Observation System (cart/mobile-based) – QTY 12

b. Monitoring Station - QTY 2

2. Building 1, VA Pittsburgh Healthcare System, University Drive C, Pittsburgh, PA 15240

a. Virtual Patient Observation System (cart/mobile-based) – QTY 14

b. Monitoring Station – QTY 2

Contractor Requirements

Contractor shall quote all items under this requirement. Contract shall meet the salient characteristics in the Statement of Work (SOW).

Contractor shall provide turnkey solutions for Virtual Patient Observation/Monitoring Systems that includes but is not limited to installing commercial off the shelf remote patient observation systems that conform to the requirements of this SOW.

Contractor shall provide equipment (products), project management and other professional services, and appliable clinical and technical training required to implement the Virtual Patient Observation/Monitoring System.

Contractor shall provide help desk support, analytic reporting consultation, and warranty services for one year post go-live.

Contractor shall provide all the necessary resources to accomplish the deliverables described in this SOW, except as may otherwise be specified.

Contractor shall source, deliver, assemble, and install the full Virtual Patient Observation/Monitoring Systems meeting the specifications in the salient characteristics and specified in this SOW.

Contractor shall provide a complete network port and protocol requirements document specific to its proposed solution during technical onboarding.

Systems Integration and Interoperability

The contractor shall provide a Patient Observation/Monitoring System solution capable of operating within the VA’s existing and planned clinical technology environment. The solution shall support secure integration, where technically available and authorized, with the following systems:

Oracle Health/Cerner Electronic Health Record, Vocera Communication Platform, Get Well patient-engagement systems, Bed Chair patient safety alarm systems as integration requirements to be validated during technical discovery, Nurse Call, Admission, Discharge, and transfer (ADT) data feeds, VA identity management and single sign-on feeds, VA-approved mobile devices, workstations, dashboards and centralized monitoring stations.

The solution shall support real time transmission of patient alerts and escalation notifications to designated clinical staff. Integration shall reduce duplicate documentation and manual entry whenever possible.

The contractor shall:

Identify all required interfaces, licenses, middleware, ports, protocols, and third-party dependencies, Describe which integrations are native, configurable or require custom development, Support applicable interoperability standards, including HL7 and FHIR, when required, Coordinate with VA OIT, Biomedical Engineering, Nursing Informatics, Facilities

Management, Privacy, Information Security, and clinical stakeholders, Complete required technical reviews, testing, validation, cybersecurity assessments and authorization activities before implementation, Provide an interface-control document and integration-control document an integration architecture, Ensure that system updates do not disrupt approved integrations, Provide technical support throughout the base and option periods, The contractor shall not transmit, store, record or retain patient audio, video or protect health information outside VA approved environments unless specifically authorized by the VA. The system shall provide role-based access, audit trails, encryption and configurable retention settings consistent with VA privacy, cybersecurity, and records-management requirements.

Required Solution Capabilities & Requirement

Remote Observation Alerts Escalation Administration and Reporting System Testing & Acceptance Training Maintenance, warranty and technical support o Contractor personnel and Coordination o 24x7 365 support for Severity incidents and other incidents.

o Provide remote monitoring, preventative maintenance, patches, upgrades, replacement parts/devices and escalation to qualified engineering resources.

o Notify VA of planned maintenance in advance.

o Maintain current support matrix, contact lists, escalation paths, knowledge base, known error lists, release notes, and end of life or end of support road map.

Period of Performance

Installation must be completed no later than 180 days after receipt of order (ARO).

This contract will be issued as a base plus 4 option years contract.

Key Contractor Tasks

1. Confirm Scope of Integration

2. EHR Integration Build

a) Confirm EHR Model: Filtering Capability

b) Confirm EHR Contact Information

3. Confirm Inbound ORM Message Data Points

a) Establish EHR order criteria to match contractor software

i) If hospital chooses not to match, ensure mapping to appropriate field in

ii) Admission Wizard

b) Need document for this – submitted with marketing

4. Request sample EHR order

a) Establish admission/discharge process with customer

b) Contractor shall provide documentation mapping EHR order data to the system's admission workflow,

c) Confirm transfer process if outbound message is purchased

d) Modify EHR Order to Contractor Software Patient Admission Handout as needed

5. Schedule and conduct a “kick-off” call within two weeks ARO with:

a) Executive sponsors

b) IT and Biomed

c) Key stakeholders

d) Project team

6. Schedule and conduct technical calls

a) Call to discuss technical requirements and answer questions from IT and Biomed personnel

7. Schedule and conduct weekly project calls during installation

8. Schedule meetings for policy and workflow development

9. Provide eLearning Module Implementation:

a) Setup LMS/eLearning for the VAPHS

b) Assign modules to be completed prior to training week

c) Role based instructor led and hands on training for VAMC designated staff

d) Training & Job Aids

e) Release an introductory course

f) Release a basic virtual safety/training course

g) Provide advanced modules for future assigning/completions

Facility Access Requirements

1. Contractor is responsible for utilizing the Symplr credentialing system to remain compliant with VAPHS policies and standards. Symplr is a cost to each contractor and its personnel who perform services onsite. Contractor access to the VA Pittsburgh Healthcare System and sister locations are by appointment only and requires credentialing through Symplr. The link to the Symplr site is https://www.symplr.com. All Contractor personnel must login to the Symplr site:

a) Create an account on the Symplr site

b) Select the plan pertaining to the contract requirements for the on-site visit at:

a. VA Pittsburgh Healthcare System Campus, University Dr. C Pittsburgh, PA

15240

b. H.J. Heinz III Campus, 1010 Delafield Road, Pittsburgh, PA 15215

c) Each Contractor personnel must pay for plan to begin the required credentialing on Symplr. Plan costs to Contractors is as advertised on the Symplr website.

d) All Contractor personnel must be in a green light status on Symplr to be permitted to proceed with on-site appointments. In the event a Contractor is red lighted, substituted personnel must be in a green light status or the appointment will be cancelled.

e) All Contractor personnel are required to check in at the Symplr kiosk using their smart phone (University Drive) or desktop/kiosk check-in with Symplr login (Heinz) and obtain a day badge which will include date, time, and location of approved appointment.

A Contractor/Company badge with photo ID is also required to be worn while onsite.

f) Contractor personnel are only permitted to visit the location identified on their badge and must exit the facility promptly, checking out via their smart phone or kiosk once appointment has ended.

g) Service (Non-Clinical) Contractors: All Contractors are required to check in at the Symplr kiosk using their smart phone (University Drive) or desktop check-in with Symplr login (Heinz) and obtain a day badge which will include date, time, and location of approved appointment. Company badge with photo ID is also always required to be worn while onsite. Contractors are only permitted to visit the location identified on their badge and must exit the facility promptly, checking out via their smart phone once appointment has ended.

2. Standard Personnel Testing (PPD, etc.). All Contractor personnel shall provide proof of the following tests for personnel within five (5) calendar days after contract award and prior to the first duty shift to the facility POC and Contracting Officer. Tests shall be current within the past year.

a) Tuberculosis Testing: Contractor provide proof of a negative reaction to PPD testing for all contract personnel. A negative chest radiographic report for active tuberculosis shall be provided in cases of positive PPD results. The PPD test shall be repeated annually.

b) Rubella Testing: Contractor shall provide proof of immunization for all contract personnel for measles, mumps, rubella, or a rubella titer of 1.8 or greater. If the titer is less than 1.8, a rubella immunization shall be administered with follow-up documentation to the COR.

c) Negative COVID-19 viral test: The facility is recommending a negative COVID-19 viral test not more than 72 hours prior to presenting onsite for Contractors who are required to be onsite.

d) Influenza Vaccination: VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical, and administrative, paid, and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work in VHA locations. HCP covered by the policy are expected to receive annual influenza vaccination. This requirement is extended to all Contractor personnel with potential to come into minimal contact (passing in the corridor) with any patients, visitors, or staff members at VAPHS.

i) Those individuals unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center.

ii) It is the responsibility of the Contractor to ensure that all its personnel are compliant with the requirements outlined in VHA Directive 1192. The Contractor shall maintain the following documentation:

a. Documentation of vaccination, e.g., signed record of immunization from a health care provider or pharmacy, or a copy of medical records documenting the vaccination.

b. Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccine.

End of Statement of Work

SECTION C – SOLICITATION PROVISIONS

FAR

Number

Title Date

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEVIATION)

OCT 2025

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS

AND COMMERCIAL SERVICES

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

C.1 52.212-1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS

– COMMERCIAL PRODUCTS AND SERVICES (DEVIATION) (OCT 2025)

The following provisions are incorporated into RFO 52.212-1 as an addendum to this solicitation:

(a) Quotes shall be submitted via email to the Contracting POC listed on page 1 of the Standard Form 1449 in Block 7a. Include the Request for Quote number in the subject line of the email. All quotes shall be submitted on or before the offer due date shown on page 1 of the Standard Form 1449 in Block 8.

(b) Any exchanges with potential offerors must go through the Contracting POC. Prospective Vendors are warned against contacting any medical center personnel outside the Procurement Department before the award of a contract resulting from this solicitation. If such contact occurs and is found to be prejudicial to competing Vendors, the Vendor making such contact may be excluded from award consideration.

(c) Period for acceptance of Quotes. The offeror agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during testing.

(e) Multiple Quotes. Offerors are encouraged to submit multiple quotes presenting alternative line items (provided that the alternative line items are consistent with RFO Part 4), or alternative commercial products or commercial services for satisfying the requirements of this solicitation.

Each quote submitted will be evaluated separately.

(f) Late submissions, revisions, and withdrawals of quotes.

(i) Offerors are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:00 p.m., local time, for the designated Government office on the date that quotes are due.

(ii) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition.

(iii) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Requests for Information. The CO will not notify unsuccessful offerors that responded to this Request for Quotation (RFQ). However, offerors may request information on purchase order(s) resulting from this solicitation with the CO.

(h) Evaluation: Comparative evaluation: The Government will conduct a comparative evaluation of all offers received in response to this solicitation and award a contract to the offer that represents the best value for the Government. The evaluation will be based on the criteria outlined below.

(i) Technical Features and Capabilities: Please provide brochures, pamphlets, hyperlinks, or any other materials to show what your item does so that it can be evaluated on its features and capabilities. Failure to provide materials will likely result in a lower evaluation.

(ii) Past Performance: The Government requires relevant past performance. A higher evaluation will be given to successful past performance for Department of Veterans Affairs projects similar in size, scope, and complexity to this requirement.

(iii) Compliance with the Statement of Work (SOW): The SOW outlines the specific requirements of the facility and the products’ features necessary to execute essential tasks. All offers must fully comply with the requirements described in the SOW. Offers that do not meet these requirements will receive a lower evaluation.

(iv) Delivery and Installation: Offerors must specify the date or delivery information for the quoted items so that the timeframe of delivery and installation can be evaluated and ultimately agreed upon in the resulting contract.

(v) Warranty: Provide the warranty, express or implied, details and documentation. Express warranties will be included into the resulting contract. Extended Hardware Warranty for all devices for two years or more will receive a higher evaluation.

(vi) Price: The Government will evaluate the price by adding the total of all line-item prices including options. The Total Evaluated Price will be that sum.

The Government will evaluate all factors identified in this solicitation. Technical Features and Capabilities, Past Performance, Compliance with the Statement of Work (SOW), Delivery and Installation, and Warranty, when combined, are more important than Price. While Price will be evaluated for reasonableness and overall value, it is not the primary determinant of award. The Government may award to other than the lowest priced offer if a higher priced offer demonstrates superior non price performance or capabilities that provide greater overall value to the Government.

(i) To be deemed responsive and be considered for award, an offeror’s quotation shall include a Letter of Authorization (LOA) from the Original Equipment Manufacturer (OEM). The LOA authorizes the offeror to sell/distribute a brand product if the offeror is not the OEM in accordance with VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023).

(j) The Government intends to award a one-time Firm Fixed Price contract with four option years as a result of this solicitation; however, it reserves the right to issue more than one contract if it is in the Government’s best interest. The Government may issue a purchase order for any item or group of items of a quotation, unless the offeror qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the offeror specifies otherwise in the quotation.

(End of Provision)

C.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-

52#FAR_52_252_1

http://www.va.gov/oal/library/vaar/index.asp (VAAR)https://www.va.gov/oal/library/vaar/

(End of Provision)

FAR

Number

Title Date

52.203-11 CERTIFICATION AND DISCLOSURE REGARDING

PAYMENTS TO INFLUENCE CERTAIN FEDERAL

TRANSACTIONS

SEP 2024

52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT

REQUIRE CERTAIN INTERNAL CONFIDENTIALITY

AGREEMENTS OR STATEMENTS—REPRESENTATION

JAN 2017

52.204-7 SYSTEM FOR AWARD MANAGEMENT—REGISTRATION

(DEVIATION)

NOV 2025

52.217-5 EVALUATION OF OPTIONS (DEVIATION) NOV 2025

52.225-6 TRADE AGREEMENTS CERTIFICATE FEB 2021

52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS—NOTICE

AND REPRESENTATION (DEVIATION)

SEP 2025

52.233-2 SERVICE OF PROTEST (DEVIATION) NOV 2025

852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION

OCT 2018

852.233-71 ALTERNATE PROTEST PROCEDURE OCT 2018

852.239-71 INFORMATION SYSTEM SECURITY PLAN AND

ACCREDITATION

FEB 2023

852.239-75 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY NOTICE

FEB 2023

C.3 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS

REPRESENTATIONS AND CERTIFICATIONS (DEVIATION) (NOV 2025)

(a) Definitions. As used in this provision—

Backhaul, covered article, covered telecommunications equipment or services, critical technology, FASCSA order, Intelligence community, interconnection arrangements, national security system, roaming, sensitive compartmented information, sensitive compartmented information system, source, and substantial or essential component have the meanings provided in the clause 52.240-91, Security Prohibitions and Exclusions.

Business operations means engaging in commerce in any form, including by acquiring, developing, maintaining, owning, selling, possessing, leasing, or operating equipment, facilities, personnel, products, services, personal property, real property, or any other apparatus of business or commerce.

Marginalized populations of Sudan means—

(1) Adversely affected groups in regions authorized to receive assistance under section 8(c) of the Darfur Peace and Accountability Act (Pub. L. 109-344) (50 U.S.C. 1701 note); and

(2) Marginalized areas in Northern Sudan described in section 4(9) of such Act.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted under specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education;

or

(6) Have been voluntarily suspended.

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

(b) Procedures.

(1) Covered telecommunications and video surveillance. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(2) FASCSA Orders.

(i) The Offeror shall search in SAM for the phrase “FASCSA order” for any covered article, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (e) of FAR 52.240-91, Security Prohibitions and Exclusions.

(ii) The Offeror shall review the solicitation for any FASCSA orders that are not in SAM but are effective and apply to the solicitation and resultant contract (see FAR 40.204-1(c)(2)).

(iii) FASCSA orders issued after the date of solicitation do not apply unless added by an amendment to the solicitation.

(c) Covered telecommunications equipment or services representations. By submission of its offer, the Offeror represents that, after conducting a reasonable inquiry (that looks at any information in the Offeror’s possession but does not need to include an internal or third-party audit)—

(1) It will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation, except as waived by the solicitation, or as disclosed in paragraph (g); and

(2) It does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services, except as waived by the solicitation, or as disclosed in paragraph (g).

(d) FASCSA Representation. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitation any covered article, or any products or services produced or provided by a source, if the covered article or the source is prohibited by an applicable FASCSA order in effect on the date the solicitation was issued, except as waived by the solicitation, or as disclosed in paragraph (g). A reasonable inquiry will look at any information in the offeror’s possession but does not need to include an internal or third-party audit.

(e) Sudan certification. By submission of its offer, the offeror certifies, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), that the offeror does not conduct any restricted business operations in Sudan.

(f) Iran Representation and Certifications.

(1) Except as provided in paragraph (f)(2) of this provision or if a waiver has been granted in accordance with FAR 40.203-3, the offeror, after conducting a reasonable inquiry (that looks at any information in the offeror’s possession but does not need to include an internal or third-party audit), by submission of its offer—

(i) Represents, to the best of its knowledge and belief, that the offeror does not export any sensitive technology to the government of Iran or any entities or individuals owned or controlled by, or acting on behalf or at the direction of, the government of Iran;

(ii) Certifies that the offeror, or any person (as defined at section 15 of the Iran Sanctions Act of 1996, Pub. L. 104-172, 50 U.S.C. 1701 note) owned or controlled by the offeror, does not engage in any activities for which sanctions may be imposed under section 5 of the Act. These sanctioned activities are in the areas of development of the petroleum resources of Iran, production of refined petroleum products in Iran, sale and provision of refined petroleum products to Iran, and contributing to Iran’s ability to acquire or develop certain weapons or technologies; and

(iii) Certifies that the offeror, and any person owned or controlled by the offeror, does not knowingly engage in any transaction that exceeds $15,000 with Iran’s Revolutionary Guard Corps or any of its officials, agents, or affiliates, the property and interests in property of which are blocked pursuant to the International Emergency Economic Powers Act (50 U.S.C. 1701 et seq.) (see OFAC’s Specially Designated Nationals and Blocked Persons List at https://www.treasury.gov/resource-center/sanctions/SDN-List/Pages/default.aspx)

(2) Exception for trade agreements. The representation and certification requirements of paragraph (f)(1) of this provision do not apply if—

(i) This solicitation includes a trade agreements notice or certification (e.g., 52.225-6, Trade Agreements Certificate); and

(ii) The offeror has certified that all the offered products to be supplied are designated country end products or designated country construction material.

(iii) The offeror shall email questions concerning sensitive technology to the Department of State at CISADA106@state.gov.

(g) Disclosure.

(1) If the Offeror is not able to represent compliance with the prohibitions in paragraphs (c) or (d), then the Offeror shall disclose within 72 hours to the contracting office identified in paragraph (g)(2) the following information for each product or service not compliant:

(i) Contract number and order number, if applicable;

(ii) Identification of whether this disclosure relates to paragraph (c) on covered telecommunication equipment or services, or to paragraph (d) on FASCSA orders;

(iii) A description of the products or services that the Contractor identifies or has reason to suspect is prohibited (include brand; model number, such as the original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable);

(iv) The entity that produced the product or service (include entity name, unique entity identifier, Contractor and Government Entity (CAGE) code, facilities responsible for design, fabrication, assembly, packaging, and test of the product, and whether the entity was the OEM or a distributor (provide manufacturer codes and distributor codes used for the product));

(v) Description of the functionality of the product or service and how that functionality impacts the risk to the product or service;

(vi) An explanation of any factors relevant to determining if the product or service should be permitted by an applicable exception, exemption, or waiver (if the offeror would like the Government to consider a waiver);

(vii) Whether alternative products or services are available that would be compliant with the prohibition;

(viii) If the product or service is related to item maintenance, include the following information on the item being maintained:

(A) Brand;

(B) Model number, OEM number, manufacturer part number, or wholesaler number; and

(C) Item description, as applicable.

(ix) Any readily available information about mitigation actions undertaken or recommended.

(2) If a disclosure is required to be submitted to a contracting office, the offeror shall submit the disclosure as follows:

(i) If a Department of Defense contracting office, the offeror shall submit the disclosure to the website at https://dibnet.dod.mil.

(ii) For all other contracting offices, the Offeror shall submit the disclosure to the Contracting Officer.

(3) If the disclosure provided does not contain any of the information required by paragraph (1), and the Offeror later discovers new information that is required by paragraph (1), then the Offeror shall submit a subsequent disclosure within 72 hours of discovering the new information.

(h) Executive agency review of disclosures. The Contracting Officer will review disclosures provided in paragraph (g) to determine if any applicable waiver may be sought. The Contracting Officer may choose not to pursue a waiver and may instead make an award to an Offeror that does not require a waiver.

(End of Provision)

(End of Addendum to 52.212-1)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR

ATTACHMENTS

[Reserved]

SECTION E – CONTRACT CLAUSES

FAR

Number

Title Date

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (DEVIATION)

OCT 2025

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

E.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-

52#FAR_52_252_1

http://www.va.gov/oal/library/vaar/index.asp (VAAR)https://www.va.gov/oal/library/vaar/

(End of Clause)

FAR

Number

Title Date

52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE

GOVERNMENT ALTERNATE I (NOV 2021)

JUN 2020

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS NOV 2023

52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS OR STATEMENTS

JAN 2017

52.204-13 SYSTEM FOR AWARD MANAGEMENT—MAINTENANCE

(DEVIATION)

NOV 2025

52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN

SUBCONTRACTING WITH CONTRACTORS DEBARRED,

SUSPENDED, PROPOSED FOR DEBARMENT, OR

VOLUNTARILY EXCLUDED (DEVIATION)

NOV 2025

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED

DOMESTIC CORPORATIONS (DEVIATION)

NOV 2025

52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE

(DEVIATION)

NOV 2025

52.219-8 UTILIZATION OF SMALL BUSINESS CONCERNS

(DEVIATION)

NOV 2025

52.219-14 LIMITATIONS ON SUBCONTRACTING (DEVIATION) NOV 2025

52.219-16 LIQUIDATED DAMAGES—SUBCONTRACTING PLAN

(DEVIATION)

NOV 2025

52.219-28 POSTAWARD SMALL BUSINESS PROGRAM

REREPRESENTATION (DEVIATION)

NOV 2025

52.219-33 NONMANUFACTURER RULE (DEVIATION) NOV 2025

52.222-3 CONVICT LABOR (DEVIATION) NOV 2025

52.222-19 CHILD LABOR—COOPERATION WITH AUTHORITIES

AND REMEDIES (DEVIATION)

MAR 2026

52.222-35 EQUAL OPPORTUNITY FOR VETERANS (DEVIATION) NOV 2025

52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH

DISABILITIES (DEVIATION)

NOV 2025

52.222-37 EMPLOYMENT REPORTS ON VETERANS (DEVIATION) NOV 2025

52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE

NATIONAL LABOR RELATIONS ACT (DEVIATION)

NOV 2025

52.222-50 COMBATING TRAFFICKING IN PERSONS (DEVIATION) NOV 2025

52.222-54 EMPLOYMENT ELIGIBILITY VERIFICATION (DEVIATION) NOV 2025

52.223-23 SUSTAINABLE PRODUCTS (DEVIATION) NOV 2025

52.224-1 PRIVACY ACT NOTIFICATION APR 1984

52.225-5 TRADE AGREEMENTS NOV 2023

52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT

MESSAGING WHILE DRIVING

MAY 2024

52.229-12 TAX ON CERTAIN FOREIGN PROCUREMENTS

(DEVIATION)

SEP 2025

52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER—

SYSTEM FOR AWARD MANAGEMENT

OCT 2018

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

MAR 2023

52.233-3 PROTEST AFTER AWARD (DEVIATION) NOV 2025

52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM

(DEVIATION)

NOV 2025

52.244-6 SUBCONTRACTS FOR COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (DEVIATION)

APR 2026

852.203-70 COMMERCIAL ADVERTISING MAY 2018

852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS FEB 2023

852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL

BUSINESSES (DEVIATION)

JAN 2023

852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899

(DEVIATION) (APR 2025)

APR 2025

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2018

852.239-70 SECURITY REQUIREMENTS FOR INFORMATION

TECHNOLOGY RESOURCES

FEB 2023

852.239-73 INFORMATION SYSTEM HOSTING, OPERATION,

MAINTENANCE, OR USE

FEB 2023

852.239-74 SECURITY CONTROLS COMPLIANCE TESTING FEB 2023

852.239-76 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY

FEB 2023

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER OCT 2020

852.246-71 REJECTED GOODS OCT 2018

E.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 2 Days.

(End of Clause)

E.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 2 Days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 10 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

E.4 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL

CONTRACTORS (DEVIATION) (APR 2026)

(a)Definitions. As used in this clause—

Program participation means membership or participation in, or access or admission to:

training, mentoring, or leadership development programs; educational opportunities; clubs;

associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of Clause)

E.5 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (DEVIATION)

(NOV 2025)

(a) Definitions. As used in this clause—

American Security Drone Act-covered foreign entity means an entity included on a list that the Federal Acquisition Security Council (FASC) develops and maintains and publishes in the System for Award Management (SAM) at https://www.sam.gov (section 1822 of Pub. L. 118-31, 41 U.S.C. 3901 note prec.).

Backhaul means intermediate links…