36C24425Q0514.docx
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- Solicitation number
- 36C24425Q0514
About this file
This document is a Special Notice from the Department of Veterans Affairs (VA) Network Contracting Office 4 for a sole source procurement of annual software subscriptions. The VA intends to award a firm fixed-price contract to Radformation, Inc. for ClearCalc Secondary Calculation and ClearCheck Radiotherapy Treatment Plan Evaluation software to be used at the VA Pittsburgh Healthcare System. The procurement is classified under NAICS code 541511 (Custom Computer Programming Services) with a small business size standard of $34 million.
Interested vendors must submit a one-page capability statement by 03/31/2025 at 10:00 AM EST, including company name, UEI number, socioeconomic category, and a brief description of their ability to provide the services. The sole source determination is based on Radformation, Inc. being the only authorized servicing agent for these specific software subscriptions and related equipment. Responses must be emailed to Contract Specialist Eleanor Robbins, and the government retains discretion on whether to compete the proposed contract based on received responses.
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Other files
| File | Type | Posted |
|---|---|---|
| Radformation ClearCheck ClearCalc SOW 3-24-2025.pdf |
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Text version
Special Notice Special Notice
| SUBJECT* |
| ClearCalc Secondary Calculation and ClearCheck Radiotherapy Treatment Plan Evaluation, Annual Software Subscriptions |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 15240 |
| SOLICITATION NUMBER* |
| 36C24425Q0514 |
| RESPONSE DATE/TIME/ZONE |
| 03-31-2025 10:00 EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| DA10 |
| NAICS CODE* |
| 541511 |
| CONTRACTING OFFICE ADDRESS |
| Department of Veterans Affairs |
Network Contracting Office 4 Services 1 1010 Delafield Road
POINT OF CONTACT*
Contract Specialist Eleanor Robbins eleanor.robbins@va.gov (302)573-0733 eMail Only eMail Only
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://www.va.gov/ |
| URL DESCRIPTION |
| Department of Veterans Affairs |
| AGENCY CONTACT’S EMAIL ADDRESS |
| eleanor.robbins@va.gov |
| EMAIL DESCRIPTION |
| Contract Specialist - Department of Veterans Affairs |
DESCRIPTION
INTENT TO SOLE SOURCE
The Department of Veterans Affairs, Network Contracting Office 4 (NCO4) intends to sole source a contract for the purchase of ClearCalc Secondary Calculation and ClearCheck Radiotherapy Treatment Plan Evaluation, Annual Software Subscriptions at the following medical center:
VA Pittsburgh Healthcare System (VAPHS) University Drive C Pittsburgh, PA 15240
The objective of this sole source award is for a firm fixed price contract with Radformation, Inc., 335 Madison Ave. Fl. 4, New York, NY 10017, UEI H3PKJDHYM524. This sole source determination is in accordance with FAR 13 Simplified acquisition Procedures in accordance with 41 USC 253(c)(1) Competition Requirements as implemented by FAR 6.302-1, Only one responsible source and no other supplies or services will satisfy agency requirements. Radformation, Inc. is the only authorized servicing agent for the ClearCalc Secondary Calculation and ClearCheck Radiotherapy Treatment Plan Evaluation, Annual Software Subscriptions, and all related equipment and software at the location provided above. The contractor maintains sole proprietorship.
The North American Industry Classification System (NAICS) code for this procurement is 541511, Custom Computer Programming Services. The Small Business Administration (SBA) size standard is $34 Million.
This notice of intent to sole source is not a request for quotes. Interested vendors who can meet this requirement (draft Statement of Work (SOW) is attached), should identify their interest and capability, and respond to this notice by 03/31/2025 by 10:00 AM EST. Interested vendors must send a capability statement, no more than one page in length; to include Company Name, UEI Number, Socioeconomic Category, and a brief description of your business entities capability to provide these services, as described in the SOW.
All information shall be provided at no cost or obligation to the Government. Responses must be sent via email to the Contract Specialist. E-mail: eleanor.robbins@va.gov. Please include the reference number provided on the SAM.gov website. Facsimile or telephonic responses will not be accepted.
Simply responding as an “interested party” does not constitute your company as a source. Offeror must provide the above requested information.
A determination by the Government not to compete this proposed contract based on responses to this notice is solely within the discretion of the Government.
See attached document: Radformation ClearCheck ClearCalc SOW 3-24-2025.
End of Document
| *= Required Field |
| Special Notice |
Special Notice
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