Amendment 0002 36C24425Q0301.pdf

SUBJECT* Heating and Cooling | Chem Water Treatment Boilers/Chillers

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 16602

SOLICITATION NUMBER* 36C24425Q0301

RESPONSE DATE/TIME/ZONE 04-15-2025 12:00 pm EASTERN TIME, NEW

YORK, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* J068

NAICS CODE* 238220

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs Network Contracting Office 4 Services 2 2907 Pleasant Valley Blvd Altoona, PA 16602

POINT OF CONTACT*

Contract Specialist Jennifer Beiswenger jennifer.beiswenger@va.gov

PLACE OF PERFORMANCE

ADDRESS Multi-site:

Coatesville VAMC: Coatesville, PA 19320 Lebanon VAMC: Lebanon, PA 17042 Wilkes-Barre VAMC: Wilkes-Barre, PA 18711

See attached amendment 0002

DESCRIPTION

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

0002 04-08-2025 542-25-1-5125-0074 595-25-3-5082-0010

None

36C244

Department of Veterans Affairs Network Contracting Office 4 Services 2 2907 Pleasant Valley Blvd Altoona PA 16602

36C244

Department of Veterans Affairs Network Contracting Office 4 Services 2 2907 Pleasant Valley Blvd Altoona PA 16602

To all Offerors/Bidders 36C24425Q0301

X

X X

The purpose of this amendment is to provide vendor questions with answers.

All quote submissions must include a signed copy of this amendment.

693-25-1-539-0007

2/3/2025

Vendor Questions with Answers

1. As there is no pre-bid walkthrough, are we good to assume all the Boiler, Cooling

Tower and Chilled loop systems at three (3) facilities have industry-standard chemical dosing and monitoring equipment in place and the new bid winner get to use them at no charge?

Coatesville – Dosing and chemical monitoring available on cooling tower, boiler plant Lebanon – Dosing and chemical monitoring available on cooling tower, May need installed on boiler side as part of boiler replacement project.

Wilkes Barre – Yes for boilers and cooling towers.

2. Please provide information on City and water quality presently maintained at various systems at the three (3) facilities. Representative copies of existing vendor monthly reports and operator test logs would help.

Coatesville – Well water chlorine is added at pump house Testing logs and vendor reports available.

Lebanon – City water is approx. 140-150 conductivity and 40-50 ppm hardness.

Testing logs and vendor reports available.

Wilkes Barre - City water data not available, boiler water makeup from water softener.

Operator test logs available for review at walkthrough.

3. Reference clause 5.21 - what is the frequency of operator testing to estimate reagents?

Coatesville – Testing performed daily.

Lebanon – Testing performed daily.

Wilkes Barre - Testing performed daily.

4. Do you currently own Photometer like DR-900 for testing Silica, Iron and Copper?

Coatesville —Meter that test chlorine, conductivity, bio-side, salt, and, PH Lebanon – Iron test available, no equipment for silica/copper.

Wilkes Barre – No

5. Is this a fixed-price monthly billing contract or buy as-needed agreement? Clauses C.3, C.4 and C.5 point to buy as-needed while the pricing sheet points to fixed monthly billing.

This is a firm-fixed price contract to be billed monthly.

6. Will the Cooling towers/Chilled water systems operate only during season? How many months/weeks in a year?

Coatesville – Chilled water/tower system runs constantly with brief pauses (roughly 8- 12 hours/day) in winter.

Lebanon – Chilled water/tower system runs constantly with brief pauses (roughly 8-12 hours/day) in winter.

Wilkes Barre - Main Plant Cooling Tower 1, Cooling Tower 2, and Chilled Water System Run all year. (12 Months) CLC Cooling Tower and Chilled Water System Run from April 1st through November 30th.

7. Annual makeup for the chilled water loops at three (3) VAMC facilities?

Coatesville —we do not have an operating meter at this time.

Lebanon – 2024 – 129930, 2023 – 2250, 2022 – 28325, 2021 – 13420

Wilkes Barre – There is no measurement for makeup water at this facility.

8. Any Aluminum Heat Exchanger present in Chilled loop or Cooling tower to meet specific water quality requirements? If yes, any controller based automatic pH correction in place?

Coatesville – None in tower loop, or in chilled loop.

Lebanon – None in tower loop, unknown in chilled loop.

Wilkes Barre – No

9. Clause 2.10 suggests use of left out chemistry before delivering new lot. Please provide

SDS of those chemicals to make sure suitability and compatibility for the newer products.

No SDS available

10. Per clause 3.2, we assume all the three facilities have working Deaerator for Steam boiler system. Please provide temperature and pressure maintained at them.

Coatesville – 230F 6psi on DA tank Lebanon – Current DA 5 psi @ 215-220F, Unknown operational parameters of new DA.

Wilkes Barre - 220-225dg F and 7-7.5psi

11. Please advise on type of makeup pretreatment for Boiler and Cooling towers at each facility. We see mention about Softener / RO / Dealkalizer.

Coatesville – utilizes softener, dealkalizer and polishers.

Lebanon – Currently have softeners, Drawings for boiler replacement project show softeners only.

Wilkes Barre – Water softeners for boiler water.

12. Clause 6.11 – request weekly tests for 12 weeks from start-up for Chilled loop. Is this applicable only for any new system commissioned in the future? Industry std. testing frequency for closed loops is Monthly/Quarterly.

Coatesville – Monthly/Quarterly Lebanon – Chilled loop testing done weekly.

Wilkes Barre – Closed loop not tested.

13. Picture of existing chemical dosing/monitoring set up would be useful to understand the expectations of VAMC if and when we need to replace them when they fail.

Coatesville - Advantage Controls XSCPF-3E, Bioler plant utilizes DDE Grundfos dosing Pumps.

Wilkes Barre – Systems were available for inspection during site visit.

14. Is it possible to survey all three locations?

Coatesville – was Thursday, April 3, 2025 10:00 am Lebanon – was Tuesday, April 1, 2025, 10:00 am Wilkes Barre – was Wednesday, April 2, 2025, 10:00 am

15. Is pricing from prior contracts available for review?

No

16. Section 6.15 requires contractors to "perform monthly water analyses to prove automatic feed systems are maintaining water quality". Do the hospitals need a monthly lab analysis and report or will wet tests performed onsite suffice?

Coatesville – Currently have vendor do monthly tests on site.

Lebanon – Currently have vendor do monthly tests on site.

Wilkes Barre- Currently have vendor do monthly tests on site.

17. What is the average condensate return for each location?

Coatesville —Has attach DATA.

Lebanon – 2024 – 75.6%, 2023 – 78.89%, 2022 – 82.53%, 2021 – 88.54% Wilkes Barre – Unknown

18. Existing Equipment Usage: Will all vendors bidding on this RFP for water treatment be permitted to use the existing chemical feed, bleed-off, and spill containment tanks currently installed at all three hospitals, or will they be required to install all new equipment on a loaned basis under the new contract?

Coatesville - Yes, vendors will be permitted to use existing chemical feed, bleed-off and spill containment tanks.

Lebanon – No, new equipment will be required, more than likely installed during later phases of boiler plant project.

Wilkes Barre - yes

19. Legionella Testing: Should the water treatment program include Legionella testing for the cooling towers? If so, what is the desired testing frequency (e.g., once per year, twice per year, quarterly, or monthly)?

Coatesville - No, testing is conducted under a separate contract.

Lebanon – No, testing is conducted under a separate contract.

Wilkes Barre - No, testing is conducted under a separate contract.

20. Coatesville What is the average water consumption of the boiler system? Attached What is the average annual steam production? Attached What is the volume of the tower system? 3200 gal.

What is the volume of the chilled water system? 15,000 to 18,000 gal.

What is the average annual make up for each cooling system? We don’t have a working meter.

21. Wilkes Barre What is the average water consumption of the boiler system?

WB-3 Boilers are each 18000lb per hr., Daily logs were available for review at the site visit.

What is the average annual steam production?

WB-3 Boilers are each 18000lb per hr., Daily logs were available for review at the site visit.

See attached document: Coatesville Condensate return sheet for 1 year.

See attached document: Coatesville Sample of Water Testing Results From Plant 2025.

End of Document