36C24425Q0109 RFQ.pdf

36C24425Q0109

SUBJECT* All‐Inclusive Automatic Door Maintenance and Repair

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*

SOLICITATION NUMBER*

RESPONSE DATE/TIME/ZONE

ARCHIVE

RECOVERY ACT FUNDS

SET‐ASIDE

PRODUCT SERVICE CODE*

NAICS CODE*

CONTRACTING OFFICE ADDRESS

POINT OF CONTACT*

16602

36C24425Q0109

12‐06‐2024 12:00 PM EASTERN TIME, NEW YORK, USA

60 DAYS AFTER THE RESPONSE DATE

N

J036 811310 Department of Veterans Affairs Network Contracting Office 4 Services 2 2907 Pleasant Valley Blvd Altoona, PA 16602

Contract Specialist Jennifer Beiswenger jennifer.beiswenger@va.gov

PLACE OF PERFORMANCE

ADDRESS Philadelphia VAMC

3900 Woodland Avenue Philadelphia PA

POSTAL CODE 19104

COUNTRY

ADDITIONAL INFORMATION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Part 13 of Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Solicitation is issued as a Request for Quote (RFQ), and the solicitation number is 36C24425Q0109.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2025-01 effective 12 November 2024, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at FAR | Acquisition.GOV.

This Solicitation is being competed as Unrestricted. The NAICS Code is 811310, and the Product Service Code (PSC) is J053 with a business size standard of $12.5 million.

The NCO4 Contracting Office is seeking to establish Automatic Door Maintenance and Repair Services at the Philadelphia VAMC in accordance with the Performance Work Statement

(PWS).

Service Contract Act Wage Determinations applies to this acquisition and will be incorporated into the resulting contract at the task-order level. The Wage Determination is included with this solicitation as an attachment. SCA WD 2015-4233 Rev 30 dtd 7-22-2024.

All offerors are advised to thoroughly read submission instructions as there are very specific instructions as what is required to be provided. The anticipated Contract will be a single award Indefinite Delivery/Indefinite Quantity (IDIQ) Contract with fixed price task orders to provide the services required. The IDIQ will be established for a five-year period. Task orders may vary in size and will be issued and awarded by the Contracting Officer. The minimum guarantee for this contract is $5,000.00.

Any award resulting from this solicitation will be issued on a Standard Form 1449.

NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database. Registration may be done online at:

www.acquisition.gov or www.sam.gov.

The site visit is currently scheduled as follows:

Failure to arrive on time may result in a refusal to participate in the site visit.

Meeting time/location: Thursday, November 21, 2024.

11:00 am (Building 5) 3900 Woodland Ave Philadelphia, PA 19104

Vendors are advised they are only to reach out to the POC if they are lost trying to find the meeting location. Any requests for information, questions, sign-ups, etc. are REQUIRED to be directed to the contracting office.

Philadelphia VAMC POC:

Jordan Small – (215) 823-5800 ext 207367 Robert Martin - (215) 873-4278

This site visit is not mandatory. All vendors wishing to attend the site visit shall submit the following information to jennifer.beiswenger@va.gov by 11/20/2024 @ 12 PM Eastern Time.

1. Company Name

2. Attendees (limited to three per vendor)

3. Contact number

4. Email address

Questions about RFQ 36C24425Q0109 must be submitted via email to Contract Specialist, Jennifer Beiswenger, at jennifer.beiswenger@va.gov no later than 12:00 PM EST, Tuesday, November 26th, 2024. The POC listed above is not authorized to answer any vendor questions except to provide directions to the meeting location in the event you are lost.

I. Quote Submission Instructions:

A. Failure to follow the instructions below may result in elimination from award consideration or a non-responsive determination.

1) Quotes shall be submitted to Contract Specialist, Jennifer Beiswenger via email, at jennifer.beiswenger@va.gov, NLT 12:00 PM EST, Friday, December 6, 2024.

2) All quotes shall include one (1) separate electronic copy of each of the Section listed below. Attachments shall include separated documents and titled similar to the below:

a) Section I

b) Section II

c) Section III

Any additional attachments, in addition to the above, will be identified below. The vendors are able to separate the Sections into additional parts (Section I part A, Section I Part B, etc.) if they find their attachments are too large.

3) No price information shall be included in the technical section. If pricing information is found in the technical section, the quote may automatically be considered non-responsive and not evaluated.

B. Section I Administrative/Regulatory Please be advised that this Section is not sent for technical evaluation.

1) Completed certifications and representations located at FAR 52.212-3, or an indication that said certifications and representations are current and located in the SAM database. Signed acknowledgements of amendments (SF30). Applicable only if any amendments are issued against this solicitation. If exception to 52.222-41 applies in accordance with 52.204-8(c)(2)(v) or 52.212-3(k)(1) or 52.204-8(c)(2)(vi) or 52.212- 3(k)(2) response shall include the certification as to which exception is applicable and why.

2) Vendors are advised that the requirements of 13 CFR § 125.6 may be applicable to this solicitation and shall respond accordingly. The vendor shall include a breakdown regarding what tasks the prime will perform and what tasks the subcontractors will perform. The response shall also provide the subcontractor’s business name and SAM UEI number. If the offeror does not plan to use subcontractors, they need to respond accordingly. Failure to provide the requested information regarding 13 CFR 125.6 may result in a non-responsive determination. Limit 1 page.

3) In accordance with FAR 4.1102 and FAR 52.204-7 (b)(1) offerors must be registered in the System for Award Management (SAM) database at time of quote submission and at time of award. Registration may be done online at: www.acquisition.gov or www.sam.gov.

C. Section II Requirements. Please Note this section is not sent for Technical Evaluation.

Sub-sections a-f will be evaluated on a pass/fail basis to ensure the contractor meets the min requirements based on the PWS. Page limit: 5 pages including any coversheets and table of contents.

1) The quoter shall provide detailed narratives for at least three similar projects in scope and scale completed within the last 3 years by the Prime Contractor. The narratives shall include a detailed description of the work completed, to include coordination with any subcontractors and/or suppliers. It shall also describe how the work was accomplished, the outcome of the work completed, and the dollar value of the work.

2) American Association of Automatic Door Manufacturing (AAADM) Training Certificate as an AAADM Certified Inspector.

D. Section III Price No page limit. Please note, this section is not sent to the technical evaluators. Failure to follow these instructors may result in a non-responsive determination.

Vendors shall include:

1) Quoters are required to complete the pricing information found in the schedule of the solicitation. Line items shall not be edited.

Pricing per unit and total per line are required as well as a contract total for

CLINS:

o 0001, 1001, 2001, 3001 and 4001

2) The following CLINs are associated with Exclusions to Routine Maintenance and Repairs as outlined in section 1.6 of the PWS. The labor rates outlined are firm for the life of the contract. The CLINS listed below will be funded at the discretion of the Government.

Only Input the hourly rates identified on:

o 0002, 1002, 2002, 3002 and 4002

II. 52.212-2 - Evaluation of Quotations Offers IAW FAR 13.106-2(b)(4)

a. The Government intends to issue a single award contract in response to this solicitation.

Lowest price technically acceptable source selection process will be performed in accordance with FAR 15.101-2(b)(4) .

Quotes will be evaluated in accordance with the criteria set forth in the PWS. The Government may, at its discretion and in its best interest, make award without conducting discussions with offerors. Therefore, prospective offerors are encouraged to submit initial quotes that represent the best terms and conditions of the offeror.

Quotes will be evaluated for technical compliance using the submittals requested in the solicitation. The technical portion shall be rated on a Meets/Does Not Meet basis. Award will be made to the responsible quoter who is compliant with solicitation and provides the best value to the government.

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4 PERFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.216-18 ORDERING (AUG 2020)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.5 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 23

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C244 Jennifer Beiswenger

Department of Veterans Affairs Network Contracting Office 4

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon Completion of Services

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION

OF SERVICES QTY UNIT UNIT PRICE AMOUNT

12.00 MO __________________ __________________

All inclusive Full Automatic Door Preventive Maintenance and Repair Services IAW the PWS PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J035 - Maintenance, Repair, and Rebuilding of Equipment - Service and Trade Equipment

1.00 JB __________________ __________________

Excluded Repairs as outlined in section 1.6 of the PWS.

Prior to engaging in service or repair the contractor shall obtain written approval from the CO and the Government POC. Email is an acceptable form of written approval. Any work performed without CO approval shall not be approved for payment and considered and Unauthorized Commitment.

The labor rates outlined below are firm for the life of this

CLIN.

Regular:

Overtime:

Weekend:

Holiday:

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J035 - Maintenance, Repair, and Rebuilding of Equipment - Service and Trade Equipment

1001 12.00 MO __________________ __________________

All inclusive Full Automatic Door Preventive Maintenance and Repair Services IAW the PWS PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J035 - Maintenance, Repair, and Rebuilding of Equipment - Service and Trade Equipment

1002 1.00 JB __________________ __________________

Excluded Repairs as outlined in section 1.6 of the PWS.

Prior to engaging in service or repair the contractor shall obtain written approval from the CO and the Government

POC. Email is an acceptable form of written approval. Any work performed without CO approval shall not be approved for payment and considered and Unauthorized Commitment.

The labor rates outlined below are firm for the life of this

CLIN.

Regular:

Overtime:

Weekend:

Holiday:

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J035 - Maintenance, Repair, and Rebuilding of Equipment - Service and Trade Equipment

2001 12.00 MO __________________ __________________

All inclusive Full Automatic Door Preventive Maintenance and Repair Services IAW the PWS PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J035 - Maintenance, Repair, and Rebuilding of Equipment - Service and Trade Equipment

2002 1.00 JB __________________ __________________

Excluded Repairs as outlined in section 1.6 of the PWS.

Prior to engaging in service or repair the contractor shall obtain written approval from the CO and the Government POC. Email is an acceptable form of written approval. Any work performed without CO approval shall not be approved for payment and considered and Unauthorized Commitment.

The labor rates outlined below are firm for the life of this

CLIN.

Regular:

Overtime:

Weekend:

Holiday:

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J035 - Maintenance, Repair, and Rebuilding of Equipment - Service and Trade

3001 12.00 MO __________________ __________________

All inclusive Full Automatic Door Preventive Maintenance and Repair Services IAW the PWS PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J035 - Maintenance, Repair, and Rebuilding of Equipment - Service and Trade Equipment

3002 1.00 JB __________________ __________________

Excluded Repairs as outlined in section 1.6 of the PWS.

Prior to engaging in service or repair the contractor shall obtain written approval from the CO and the Government POC. Email is an acceptable form of written approval. Any work performed without CO approval shall not be approved for payment and considered and Unauthorized Commitment.

The labor rates outlined below are firm for the life of this

CLIN.

Regular:

Overtime:

Weekend:

Holiday:

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J035 - Maintenance, Repair, and Rebuilding of Equipment - Service and Trade Equipment

4001 12.00 MO __________________ __________________

All inclusive Full Automatic Door Preventive Maintenance and Repair Services IAW the PWS PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J035 - Maintenance, Repair, and Rebuilding of Equipment - Service and Trade Equipment

4002 1.00 JB __________________ __________________

Excluded Repairs as outlined in section 1.6 of the PWS.

Prior to engaging in service or repair the contractor shall obtain written approval from the CO and the Government POC. Email is an acceptable form of written approval. Any work performed without CO approval shall not be approved for payment and considered and Unauthorized Commitment.

The labor rates outlined below are firm for the life of this

CLIN.

Regular:

Overtime:

Weekend:

Holiday:

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J035 - Maintenance, Repair, and Rebuilding of Equipment - Service and Trade

GRAND TOTAL __________________

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001 SHIP TO: Philadelphia VA Medical Center 3900 Woodland Avenue Philadelphia, PA 19104

USA

12.00

MARK FOR: Jordan.Small@va.gov 215-823-5800 207367 Jordan Small

0002 SHIP TO: SAME AS CLIN 0001

1.00

MARK FOR: SAME AS CLIN 0001

1001 SHIP TO: SAME AS CLIN 0001

1002 SHIP TO: SAME AS CLIN 0001

2001 SHIP TO: SAME AS CLIN 0001

2002 SHIP TO: SAME AS CLIN 0001

3001 SHIP TO: SAME AS CLIN 0001

3002 SHIP TO: SAME AS CLIN 0001

4001 SHIP TO: SAME AS CLIN 0001

4002 SHIP TO: SAME AS CLIN 0001

B.4 PERFORMANCE WORK STATEMENT

1.0. Scope of Work

This is an all-inclusive Door Maintenance and Repair requirement. The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items and non-personal services necessary to perform the maintenance, inspection, and repair of all Automatic Doors as defined in this Performance Work Statement (PWS) except for those items specified as Government Furnished Property and services. The Contractor shall ensure continuous and safe operation of all automatic doors listed on the Automatic Door List Appendix A and provide the maintenance and repair services specified in the PWS including future additions of doors (as required) and in accordance with (IAW) current ANSI 156.10, American National Standard for Power Operated Doors, ANSI/BHMA A156.4-2019 Door Controls-Closers, ANSI/BHMA A156.8-2021, NFPA 80, NFPA 105 Door Controls – Overhead Stops and Holders inclusive of fire doors, ANSI/BHMA A156.38-2019 Standards for Low Energy Power Operated Sliding and Folding Doors. The contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS. The contractor assumes all responsibility to complete work as specified in this PWS and thereby shall perform all inspections of Automatic Doors listed Appendix A. The services to be provided by the Contractor under this agreement shall consist of furnishing all parts, labor, and transportation to provide preventative maintenance on the automatic sliding and automatic swing doors at the Corporal Michael J. Crescenz VA Medical Center as well as Service Calls for routine repair of doors and Emergency Service Calls for urgent repairs. Excluded services are listed in paragraph 1.6 below.

1.1. Preventative Maintenance Inspection (PMI) Plan

The Contractor shall provide a PMI plan for review and approval by the Contracting Officer (CO) and The Technical Point of Contact (TPOC) within 30 days of contract award. The PMI plan shall be based on the Original Equipment Manufacturer (OEM) recommendations, contractor expertise and industry standards. The purpose of this plan is to prevent and correct equipment deficiencies as they occur, minimize breakdowns or service interruptions, extend automatic door service life, and warrant the services provided under the contract.

1.2. Preventative Maintenance Inspections

At minimum, the Contractor shall perform quarterly inspections, preventive maintenance, and routine repairs of each automatic door listed on the Automatic Door list, Appendix A.

These will be scheduled and closely coordinated with the TPOC. All repair work or alterations to exiting doors will be performed in accordance with the door manufacturer’s specifications, and the National Electrical Code. Repairs shall be in accordance with accepted commercial practices, using parts and tools specified by the Manufacturer of each respective door. The Contractor shall notify the TPOC regarding repairs that are determined necessary during quarterly inspections and any subsequent service calls that may be necessary. All deficiencies will be corrected during the preventive maintenance service whenever possible or provide a specific timeframe of when it will be resolved. Downtime for doors requiring repairs shall be no longer than three (3) working days. The Contractor shall notify the TPOC in writing of any anticipated delay.

1.3. Service Calls

The Contractor shall respond to a Service Call placed by the TPOC within 24 hours of notification by either phone or email and shall begin work within two (2) business days of receipt of a service call. All deficiencies will be corrected during the service call whenever possible, or within a maximum three (3) business days if parts are available. For service calls that require replacement of parts, the Contractor shall begin work as soon as practical after receipt of parts and the equipment necessary to perform the repairs. The Contractor shall respond to each service call as prescribed and shall provide a report of the work completed. At minimum the Contractor should provide identification of each automatic door and its physical location, date, and time of inspection, listing of operational checks performed, maintenance work performed, description of repairs (if any), parts replaced, name of inspector or technician, an assessment of the overall condition of each door and time spent. All parts, labor and repairs shall be included in the firm fixed price contract apart from Excluded services in paragraph 1.6.

1.4. Warranted Equipment

The Contractor shall report to the TPOC the condition and location of an automatic door if it is found to be in new condition prior to performing repair work. New automatic doors may be under warranty therefore others may perform the necessary repairs. All defects in workmanship, material(s), and improper installation discovered by the Contractor during preventive maintenance or service calls shall be immediately reported to the TPOC so that corrective action may be taken.

1.5. Emergency Service Calls

The Contractor shall respond by phone or in person to emergency service call within two

(2) hours of the notification made by the TPOC. The vendor shall begin work within 24 hours of notification and shall continue work until the emergency no longer exists. The Contractor shall make all repairs necessary to return the non-functional door(s) to operational status. The Contractor shall respond to each emergency service call as prescribed and shall provide a report of the work completed. At minimum the Contractor should provide identification of each automatic door and its physical location, date, and time of inspection, listing of operational checks performed, maintenance work performed, description of repairs (if any), parts replaced, name of inspector or technician, an assessment of the overall condition of each door and time spent. The Government reserves the right to seek repairs from another vendor. All parts, labor and repairs shall be included in the firm fixed price contract apart from Excluded services in paragraph 1.6.

Contactor must provide a contact phone number(s) for emergency service outside of normal duty hours. A list of contact personnel and phone number for service calls 24 hours a day, seven days a week is to be provided in writing, upon contract award.

1.6. Exclusions to Routine Maintenance and Repairs

Door frames, glass and damage by neglect are not included in the scope of the work.

Service required due to damage caused by accident, fire, acts of God, acts of vandalism, riot, strike, floods, earthquakes, lightning or storm, end of life door replacement is not covered by this agreement. The Government reserves the right to obtain repair services from other vendors. This work is not included in the monthly maintenance cost.

If the Contractor encounters an item of work included in paragraph 1.6 the contractor shall be required to provide the Contracting Officer and TPOC a detailed cost proposal and/or estimate including an itemized breakdown for all labor hours, labor wages, parts, and materials, as well as a schedule with critical milestones for completing the repair services.

These services include any repairs, alterations, adjustments, or overhauls when it is determined to be necessary.

The Contracting Officer must approve all repairs in writing that are not covered under this contract prior to the start of work. Work performed without approval will be considered an unauthorized commitment and may result in non-payment.

1.7. Contractor is responsible for clean-up of the work site and the disposal of all waste and excess materials. Contractor shall not utilize VA waste containers to dispose of their waste and materials. All waste and excess materials shall be removed from the facility and disposed of properly by the contractor. The Contractor should ensure the area is clean, orderly, and free of debris upon completion of each service.

1.8. Location of Services

Corporal Michael J. Crescenz VA Medical Center 3900 Woodland Ave. Philadelphia, PA 19104

Corporal Michael J. Crescenz VA Medical Center Nursing home 3461 Civic Center Blvd, Philadelphia PA 19104

2.0. Service Summary

The Contractor’s service requirements are summarized as performance ojectives that relate to essential services. The performance threshold briefly descdribe the minnimum acceptable levels of service required for each requirment. These threshold are critical to succesful performance of the contract.

Performance Objective PWS Paragraph Performance Threshold

Perform Inspection and Preventative Maintenance and submit a completed Performance Maintenance Inspection checklist to the POC within 5 businessdays of completion each quarter.

1.1 and 1.2 PMI Inspection checklists to be filled out on a quarterly basis for all doors covered in the contract and delivered to the POC within 5 business days of completion each quarter Satisfactory performance is achieved by submission of completed checklist within 5 business days.

Service Calls Contractor responded within 48 hours of notification and shall begin work within 2 business days.

1.3 Contractor Shall respond witin 48 hours of

notification and shall begin work within 2 business days Starting work witin 2 Business Days achieves a satisforctory rating.

Service Calls Contractor shall complete repairs within 3 business days

1.3 All Service calls will be completed within 3 business

days.

Satisfactory – Within 3 Business days

Emergency Service Calls Contractor shall respond to all

1.5 Contractor Shall respond witin 2 hours of notification.

Satisfactory – Within 2 hours emergency call within 2 hours of notification

Exclusions to Routine Maintenance and Repairs A detailed cost proposal must be submitted within 3 business days of identifying the needed repairs

1.6 All proposals submitted within 3 business days of

identifying the needed repairs

Satisfactory – within 3 business days.

2.1. Quality Control

The Contractor shall develop and maintain a quality control program to ensure maintenance and repair services are performed in accourdance with National Fire Protection Associcaiton (NFPA) 80 and 105, ANSI 156.10, American National Standard for Power Operated Doors, ANSI/BHMA A156.4-2019 Door Controls-Closers, ANSI/BHMA A156.8-2021 Door Controls – Overhead Stops and Holders, ANSI/BHMA A156.38-2019 Standards for Low Energy Power Operated Sliding and Folding Doors and other applicable standards and codes.

The Contractor shall develop and implement procedures to identify and prevent defective services from occurring and reoccurring. At a minimum, the Contractor shall develop quality control procedures addressing the area identified in the Services Summary Section 2. The Contractor shallmaintain all quality control records for the duration of the contract and will make them available to the TPOC within 24 hours of request. The Contractor will submit an electronic copy of the Quality Control Plan (QCP) to the TPOC within 30 days of contract award.

2.2. Quality Assurance

The TPOC will periodically evaluate the Contractor’s performance to ensure services are received. The POC will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor’s quality control program. The TPOC may inspect each task as completed or increae the number of quality control inspections deemed appropriate due to repeated failures discovered during quality control inspections if performance dictates. The Government will receive and investigate all customer complaints. The Contractor will be responsible for valisdating and resolving initial customer complaints, at the direction of the TPOC. The CO will make a final determination of the validity of ustomer complaints in the even of any dispute.

3.0. General Information

3.1. Records and Reports

The Contractor shall maintain maintenance and service records for each automatic door listed in Appendix A. These records will include a TPOC checklist of preventive maintenance and repairs as described in paragraph 1.3 and repairs made in response to any of the service calls.

The Contractor will ensure these records are accurate, current, and available for periodic inspection by the TPOC.

3.1.1 Reports

Following eah PMI, the Contractor will prepare and submit a checklist, to include repairs made to any door during the quarterly inspection. The report may be an annotation on the checklist. An electronic written report is acceptable, and must be submitted to the TPOC within five (5) business days after the completion of the quarter. These reports shall include the checklist specified in section 1.2.

3.2. Standards

ANSI 156.10, American National Standard for Power Operated Doors, ANSI/BHMA A156.4-2019 Door Controls-Closers, ANSI/BHMA A156.8-2021 Door Controls – Overhead Stops and Holders, ANSI/BHMA A156.38-2019 Standards for Low Energy Power Operated Sliding and Folding Doors

3.2.1 Contractor shall have five (5) years of experience in the the automatic door industry. Contractor personel shall be certified by appropriate federal and state regulatory agencies to meet specified certification requirents to include an American Association of Automatic Door Manufacturing (AAADM) Training Certificate as an AAADM Certified Inspector current and renewed annually. The AAADM Identification Card shall be current by personnel at all time during the period of performance of the contract.

3.2.2 All work will be performed by personnel who are manufacturer trained and qualified for the systems and equipment being worked on.

3.2.3 Maintenance technicians (MT) must have 2-years of recent experience on automatic doors, PM requirements and repair work.

3.2.4 MT will be competent, and knowledgeable on workplace safety and have OSHA training.

3.2.5 MT fully trained and certified in accordance with all applicable AAADM automatic pedestrian door-installation standards as well as ANSI 156.10 guidelines.

3.2.6 All MT must have their own transportation and tools. The Contractor shall ensure that his/her personnel present a professional appearance always and that their conduct shall not reflect discredit upon this facility or the Department of Veterans Affairs.

3.2.7 The Contractor shall remove from the job site any employee for reasons of misconduct or security. The removal from the job site of such a person shall not relieve the Contractor of the requirement to provide sufficient personnel to perform adequate and timely service.

3.2.8 Contractor's employees shall conspicuously display on their person a badge provided by the Contractor that shall include the full name of the employee, the name under which the Contractor is doing business and a badge serial number.

3.2.9 All MT must have OSHA 10-hour training.

3.3. Hours of Operation

All services will be provided under this agreement during normal business hours of 7:00AM-4:30PM EST, Monday through Friday, excluding holidays. Unless otherwise coordinated with the TPOC. Emergency calls after hours will be pefomred outside ot the normal business.

3.4. Permits

The Contractor shall be solely responsible for obtaining at its cost and expense any environmental permits required for its operations under the contract, independent of any existing permits held by the governement. The Contractor acknowledges that the Government will not consent to being named a secondary discharger or co-permittee for any opertation or activities of the Contractor under the contract.

All technicians will display photo identification when required to enter VA property. Report to the VA Police Desk to sign in, exchange driver’s license for VA Access Control Identification badge, and after work is completed, return to sign in, exchange ID badge for their driver’s license and leave a copy of the service report. The VA Police are in Building 1 at the Urgent Care entrance.

3.5. Safety and Health Requirements

All work shall be accomplished in accordance with federal, state, local, NFPA, OSHA and VA guidelines, codes, and regulations. It is the Contractor’s responsibility to ensure its employees and managers have a conprehensive understanding of OSHS requirements.

Detailed information is available on the OSHA website at http://osha.gov. Contractors are responsible for complying with federal and state occupational safety and health standards.

3.6. Damages

Any damage caused by the contractor to the facility including but not limited to walls, ceilings, surfaces, equipment, furniture, utility lines, etc. shall be repaired to match existing conditions. Contractor shall be responsible to make these repairs at their own expense.

4.0 Infection Controls standards

1. Prior to start of work, all services performed by the contractor must be reviewed by VA

Engineering and Infection Control to access risk of work being performed and accordance with the area of impact in the hospital. The infection control risk assessment will identify tasks that may carry the risk of contamination or the spread of disease. The infection control risk assessment will need to: Identify the hazards within the workplace, including those that potentially may be brought into the workplace.

2. See attached Master ICRA – 20 Permit which defines the categories of infection control remediation that the contractor must perform prior to any work. This permit must be signed by the contractor, engineering, and Infection control.

3. Contractor is responsible for all labor and material to meet the Infection control standards.

SECTION C - CONTRACT CLAUSES

FAR Number Title Date

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

NOV 2023

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

FAR Number Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.228-5 INSURANCE—WORK ON A GOVERNMENT

INSTALLATION

JAN 1997

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

MAR 2023

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS,

EQUIPMENT, AND VEGETATION

APR 1984

852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

MAY 2020

C.2 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from TBD through TBD.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $2,500.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of TBD;

(2) Any order for a combination of items in excess of TBD; or

(3) A series of orders from the same ordering office within 3 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 3 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period;

provided, that the Contractor shall not be required to make any deliveries under this contract after TBD.

(End of Clause)

C.5 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.6 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT

REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a

Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office.

Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT

2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract.

Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Addendum to 52.212-4)

C.8 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204–23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115–91).

(3) 52.204–25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115–232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232–40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[X] (1) 52.203–6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

[] (2) 52.203–13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C.

3509).

[] (3) 52.203–15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

[X] (4) 52.203–17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C. 4712);

this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

[X] (5) 52.204–10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109–282) (31 U.S.C. 6101 note).

[] (6) [Reserved]

[] (7) 52.204–14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (8) 52.204–15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111–117, section 743 of Div. C).

[X] (9) 52.204–27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117–328).

[] (10) 52.204–28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) (Pub. L. 115–390, title II).

[] (11)(i) 52.204–30, Federal Acquisition Supply Chain Security Act Orders— Prohibition.

(DEC 2023) (Pub. L. 115–390, title II).

[] (ii) Alternate I (DEC 2023) of 52.204–30.

[X] (12) 52.209–6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note).

[] (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters

(OCT 2018) (41 U.S.C. 2313).

[] (14) [Reserved]

[] (15) 52.219–3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15 U.S.C. 657a).

[X] (16) 52.219–4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

[] (17) [Reserved]

[] (18)(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-6.

[] (19)(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C. 644).

[] (ii) Alternate I (MAR 2020) of 52.219-7.

[X] (20) 52.219-8, Utilization of Small Business Concerns (FEB 2024) (15 U.S.C. 637(d)(2) and (3)).

[] (21)(i) 52.219–9, Small Business Subcontracting Plan (SEP 2023) (15 U.S.C. 637(d)(4)).

[] (ii) Alternate I (NOV 2016) of 52.219-9.

[] (iii) Alternate II (NOV 2016) of 52.219-9.

[] (iv) Alternate III (JUN 2020) of 52.219–9.

[] (v) Alternate IV (SEP 2023) of 52.219–9.

[] (22)(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

[] (ii) Alternate I (MAR 2020) of 52.219-13.

[] (23) 52.219–14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 657s).

[] (24) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C.

637(d)(4)(F)(i)).

[] (25) 52.219–27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024) (15 U.S.C. 657f).

[X] (26) (i) 52.219–28, Post-Award Small Business Program Representation (FEB 2024) (15 U.S.C. 632(a)(2)).

[] (ii) Alternate I (MAR 2020) of 52.219–28.

[] (27) 52.219–29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (OCT 2022) (15 U.S.C. 637(m)).

[] (28) 52.219–30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business…