36C24424Q0887 RFQ.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* Automatic Door Maintenance and Repair Service

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE*

SOLICITATION NUMBER*

RESPONSE DATE/TIME/ZONE

ARCHIVE

RECOVERY ACT FUNDS

SET-ASIDE

PRODUCT SERVICE CODE*

NAICS CODE*

CONTRACTING OFFICE ADDRESS

POINT OF CONTACT*

16602

36C24424Q0887

08-26-2024 12:00 PM EASTERN TIME, NEW

YORK, USA

60 DAYS AFTER THE RESPONSE DATE

N

SDVOSBC

J053

811310

Department of Veterans Affairs Network Contracting Office 4 Services 2 2907 Pleasant Valley Blvd Altoona, PA 16602

Contract Specialist Jennifer Beiswenger jennifer.beiswenger@va.gov

PLACE OF PERFORMANCE

ADDRESS Erie VA Medical Center

135 E 38th Street Erie PA

POSTAL CODE 16504

COUNTRY

ADDITIONAL INFORMATION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 in conjunction with Part 13 of Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Solicitation is issued as a Request for Quote (RFQ), and the solicitation number is 36C24424Q0887.

This notice incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2024-05 effective 22 May 2024, and the Veterans Affairs Acquisition Regulations (VAAR). The complete text of any of the clauses and provisions may be accessed in full text at FAR | Acquisition.GOV.

This Solicitation is being competed as a Service-Disabled Veteran Owned Small Business Set- Aside. The NAICS Code is 811310, and the Product Service Code (PSC) is J053 with a business size standard of $12.5 million.

The NCO4 Contracting Office is seeking to establish Automatic Door Maintenance and Repair Services at the Erie VAMC in accordance with the Performance Work Statement (PWS).

Service Contract Act Wage Determinations applies to this acquisition and will be incorporated into the resulting contract at the task-order level. The Wage Determination is included with this solicitation as an attachment. SCA WD 2015-4223 Rev 27 dtd 7-22-2024.

All offerors are advised to thoroughly read submission instructions as there are very specific instructions as what is required to be provided.

The anticipated Contract will be a single award Indefinite Delivery/Indefinite Quantity (IDIQ) Contract with fixed price task orders to provide the services required. The IDIQ will be established for a five-year period. Task orders may vary in size and will be issued and awarded by the Contracting Officer. The minimum guarantee for this contract is $5,000.00.

Any award resulting from this solicitation will be issued on a Standard Form 1449.

NOTE: To receive an award resulting from this solicitation, offerors MUST be registered in the System for Award Management (SAM) database. Registration may be done online at:

www.acquisition.gov or www.sam.gov.

https://www.acquisition.gov/browse/index/far http://www.sam.gov/

The site visit is currently scheduled as follows:

Failure to arrive on time may result in a refusal to participate in the site visit.

Meeting time/location: Thursday, August 15, 2024.

Vendors are expected to arrive by 9:45 am. The tour will start promptly at 10:00 am EST.

10:00 am (Front Lobby) 135 East 38th Street Boulevard Erie, PA 16504

Vendors are advised they are only to reach out to the POC if they are lost trying to find the meeting location. Any requests for information, questions, sign-ups, etc. are REQUIRED to be directed to the contracting office.

University Drive POC:

Dan Ambrose – (814) 844-2531

This site visit is not mandatory. All vendors wishing to attend the site visit shall submit the following information to jennifer.beiswenger@va.gov by 08/14/2024 @ 12 PM Eastern Time.

1. Company Name

2. Attendees (limited to three per vendor)

3. Contact number

4. Email address

Questions about RFQ 36C24424Q0887 must be submitted via email to Contract Specialist, Jennifer Beiswenger, at jennifer.beiswenger@va.gov no later than 12:00 PM EST, Monday, August 19, 2024. The POC listed above is not authorized to answer any vendor questions except to provide directions to the meeting location in the event you are lost.

I. Quote Submission Instructions:

A. Failure to follow the instructions below may result in elimination from award consideration or a non-responsive determination.

1) Quotes shall be submitted to Contract Specialist, Jennifer Beiswenger via email, at jennifer.beiswenger@va.gov, NLT 12:00 PM EST, Monday, August 26, 2024.

2) All quotes shall include one (1) separate electronic copy of each of the Section listed below. Attachments shall include separated documents and titled similar to the below:

a) Section I

b) Section II

c) Section III

Any additional attachments, in addition to the above, will be identified below. The vendors are able to separate the Sections into additional parts (Section I part A, Section I Part B, etc.) if they find their attachments are too large.

3) No price information shall be included in the technical section. If pricing information is found in the technical section, the quote may automatically be considered non-responsive and not evaluated.

B. Section I Administrative/Regulatory Please be advised that this Section is not sent for technical evaluation.

1) Completed certifications and representations located at FAR 52.212-3, or an indication that said certifications and representations are current and located in the SAM database. Signed acknowledgements of amendments (SF30). Applicable only if any amendments are issued against this solicitation. If exception to 52.222-41 applies in accordance with 52.204-8(c)(2)(v) or 52.212-3(k)(1) or 52.204-8(c)(2)(vi) or 52.212- 3(k)(2) response shall include the certification as to which exception is applicable and why.

2) Vendors are advised that the requirements of 13 CFR § 125.6 may be applicable to this solicitation and shall respond accordingly. The vendor shall include a breakdown regarding what tasks the prime will perform and what tasks the subcontractors will perform. The response shall also provide the subcontractor’s business name and SAM UEI number. If the offeror does not plan to use subcontractors, they need to respond accordingly. Failure to provide the requested information regarding 13 CFR 125.6 may result in a non-responsive determination. Limit 1 page.

3) Completed Certificate of Compliance for Services and Construction 852.219-75 shall be submitted. Failure to complete and submit this certification will automatically result in a non-responsive determination and no further consideration for award.

4) In accordance with FAR 4.1102 and FAR 52.204-7 (b)(1) offerors must be registered in the System for Award Management (SAM) database at time of quote submission and at time of award. Registration may be done online at: www.acquisition.gov or www.sam.gov.

5) In accordance with VAAR 819.7003(3) offerors must be registered in Veteran Small Business Certification (VetCert) run by the U.S. Small Business Administration database at time of quote submission and time of award. Registration may be done online at:

https://veterans.certify.sba.gov/

C. Section II Requirements. Please Note this section is not sent for Technical Evaluation.

Page limit: 5 pages including any coversheets and table of contents. Certifications are not included in the page count.

1) The quoter shall provide detailed narratives for at least three similar projects in scope and scale completed within the last 3 years by the Prime Contractor. The narratives shall include a detailed description of the work completed, to include coordination with any subcontractors and/or suppliers. It shall also describe how the work was accomplished, the outcome of the work completed, and the dollar value of the work.

2) Certificates of manufacturer trained and qualified personal for the systems and equipment being worked on.

3) American Association of Automatic Door Manufacturing (AAADM) Training Certificate as an AAADM Certified Inspector.

https://veterans.certify.sba.gov/

D. Section III Price No page limit. Please note, this section is not sent to the technical evaluators. Failure to follow these instructors may result in a non-responsive determination.

Vendors shall include:

1) Quoters are required to complete the pricing information found in the schedule of the solicitation. Line items shall not be edited. Pricing per unit and total per line are required as well as contract total.

1. The following CLINs are associated with Excluded Repairs as outlined in section 1.6 of the PWS.

2. Input the hourly rates identified on:

• 0002, 1002, 2002, 3002 and 4002

The labor rates outlined are firm for the life of this CLINs.

The CLINS listed above will be funded at the discretion of the Government.

II. 52.212-2 - Evaluation of Quotations Offers IAW FAR 13.106-2(b)(4)

a. The Government intends to issue a single award contract in response to this solicitation.

b. This is an SDVOSB set-aside

Lowest price technically acceptable source selection process will be performed in accordance with FAR 15.101-2(b)(4) .

Quotes will be evaluated in accordance with the criteria set forth in the PWS. The Government may, at its discretion and in its best interest, make award without conducting discussions with offerors. Therefore, prospective offerors are encouraged to submit initial quotes that represent the best terms and conditions of the offeror.

Quotes will be evaluated for technical compliance using the submittals requested in the solicitation. The technical portion shall be rated on a Meets/Does Not Meet basis. Award will be made to the responsible quoter who is compliant with solicitation and provides the best value to the government.

36C24424Q0887

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4 PERFORMANCE WORK STATEMENT

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.216-18 ORDERING (AUG 2020)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

C.5 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

C.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

C.7 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

C.8 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

C.9 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ... 26

C.10 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.2 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.3 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

E.4 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT

ORDERS—REPRESENTATION AND DISCLOSURES (DEC 2023)

E.5 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.6 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAY 2024)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C244 Jennifer Beiswenger Department of Veterans Affairs Network Contracting Office 4 Services 2 2907 Pleasant Valley Blvd Altoona PA 16602

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon Completion of Services

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION

OF SERVICES QTY UNIT UNIT PRICE AMOUNT

0001 12.00 MO __________________ __________________

All inclusive Full Automatic Door Preventive Maintenance and Repair Services IAW the PWS

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J053 - Maintenance, Repair, and Rebuilding of Equipment - Hardware and Abrasives

0002 1.00 JB __________________ __________________

Excluded Repairs as outlined in section 1.6 of the PWS.

Prior to engaging in service or repair the contractor shall obtain written approval from the CO and the Government POC. Email is an acceptable form of written approval. Any work performed without CO approval shall not be approved for payment and considered and Unauthorized Commitment.

The labor rates outlined below are firm for the life of this

CLIN.

Regular:

Overtime:

Weekend:

Holiday:

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J053 - Maintenance, Repair, and Rebuilding of Equipment - Hardware and Abrasives

1001 12.00 MO __________________ __________________

All inclusive Full Automatic Door Preventive Maintenance and Repair Services IAW the PWS PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J053 - Maintenance, Repair, and Rebuilding of Equipment - Hardware and Abrasives

1002 1.00 JB __________________ __________________

Excluded Repairs as outlined in section 1.6 of the PWS.

Prior to engaging in service or repair the contractor shall obtain written approval from the CO and the Government POC. Email is an acceptable form of written approval. Any work performed without CO approval shall not be approved for payment and considered and Unauthorized Commitment.

The labor rates outlined below are firm for the life of this

CLIN.

Regular:

Overtime:

Weekend:

Holiday:

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J053 - Maintenance, Repair, and Rebuilding of Equipment - Hardware and Abrasives

2001 12.00 MO __________________ __________________

All inclusive Full Automatic Door Preventive Maintenance and Repair Services IAW the PWS

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J053 - Maintenance, Repair, and Rebuilding of Equipment - Hardware and Abrasives

2002 1.00 JB __________________ __________________

Excluded Repairs as outlined in section 1.6 of the PWS.

Prior to engaging in service or repair the contractor shall obtain written approval from the CO and the Government POC. Email is an acceptable form of written approval. Any work performed without CO approval shall not be approved for payment and considered and Unauthorized Commitment.

The labor rates outlined below are firm for the life of this

CLIN.

Regular:

Overtime:

Weekend:

Holiday:

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J053 - Maintenance, Repair, and Rebuilding of Equipment - Hardware and Abrasives

3001 12.00 MO __________________ __________________

All inclusive Full Automatic Door Preventive Maintenance and Repair Services IAW the PWS

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J053 - Maintenance, Repair, and Rebuilding of Equipment - Hardware and Abrasives

3002 1.00 JB __________________ __________________

Excluded Repairs as outlined in section 1.6 of the PWS.

Prior to engaging in service or repair the contractor shall obtain written approval from the CO and the Government POC. Email is an acceptable form of written approval. Any work performed without CO approval shall not be approved for payment and considered and Unauthorized Commitment.

The labor rates outlined below are firm for the life of this

CLIN.

Regular:

Overtime:

Weekend:

Holiday:

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J053 - Maintenance, Repair, and Rebuilding of Equipment - Hardware and Abrasives

4001 12.00 MO __________________ __________________

All inclusive Full Automatic Door Preventive Maintenance and Repair Services IAW the PWS

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J053 - Maintenance, Repair, 4002 1.00 JB __________________ __________________

Excluded Repairs as outlined in section 1.6 of the PWS.

Prior to engaging in service or repair the contractor shall obtain written approval from the CO and the Government POC. Email is an acceptable form of written approval. Any work performed without CO approval shall not be approved for payment and considered and Unauthorized Commitment.

The labor rates outlined below are firm for the life of this

CLIN.

Regular:

Overtime:

Weekend:

Holiday:

PRINCIPAL NAICS CODE: 811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance PRODUCT/SERVICE CODE: J053 - Maintenance, Repair, GRAND TOTAL __________________

B.3 DELIVERY SCHEDULE

ITEM

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001 SHIP TO: Erie VA Medical Center 135 East 38th Street Erie, PA 16504

USA

12.00

MARK FOR: Daniel Ambrose 814-860-2747 Daniel.Ambrose@va.gov

0002 SHIP TO: SAME AS CLIN 0001 1.00

1001 SHIP TO: SAME AS CLIN 0001 12.00

1002 SHIP TO: SAME AS CLIN 0001 1.00

2001 SHIP TO: SAME AS CLIN 0001 12.00

2002 SHIP TO: SAME AS CLIN 0001 1.00

3001 SHIP TO: SAME AS CLIN 0001 12.00

3002 SHIP TO: SAME AS CLIN 0001 1.00

4001 SHIP TO: SAME AS CLIN 0001 12.00

4002 SHIP TO: SAME AS CLIN 0001 1.00

B.4 PERFORMANCE WORK STATEMENT

1.0 DESCRIPTION OF SERVICES The Erie Veterans Affairs Medical Center (EVAMC) located at 135 E 38TH ST, Erie, PA, Facilities Management Services (FMS) provides maintenance and support for the existing automatic doors at the EVAMC.

1.1 Scope of Work This is an all-inclusive Door Maintenance and Repair requirement. The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items and non-personal services necessary to perform the maintenance, inspection and repair of all Automatic Doors as defined in this Performance Work Statement (PWS) except for those items specified as Government Furnished Property and services. The Contractor shall ensure continuous and safe operation of all automatic doors listed on the Automatic Door List Appendix A and provide the maintenance and repair services specified in the PWS including future additions of doors (as required) and in accordance with (IAW) current ANSI 156.10, American National Standard for Power Operated Doors, ANSI/BHMA A156.4-2019 Door Controls-Closers, ANSI/BHMA A156.8-2021 Door Controls – Overhead Stops and Holders, ANSI/BHMA A156.38-2019 Standards for Low Energy Power Operated Sliding and Folding Doors. The contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS. The contractor assumes all responsibility to complete work as specified in this PWS and thereby shall perform all inspections of Automatic Doors listed Appendix A. The services to be provided by the Contractor under this agreement shall consist of furnishing all parts, labor, and transportation to provide preventative maintenance on the automatic sliding and automatic swing doors at the Erie VA Medical Center as well as Service Calls for routine repair of doors and Emergency Service Calls for urgent repairs. Excluded services are listed in paragraph 1.6 below.

1.2 Preventative Maintenance Inspection (PMI) Plan The Contractor shall provide a PMI plan for review and approval by the Contracting Officer (CO) and The Technical Point of Contact (TPOC) within 30 days of contract award. The PMI plan shall be based on the Original Equipment Manufacturer (OEM) recommendations, contractor expertise and industry standards.

The purpose of this plan is to prevent and correct equipment deficiencies as they occur, minimize breakdowns or service interruptions, extend automatic door service life and warrant the services provided under the contract.

1.3 Preventative Maintenance Inspections At minimum, the Contractor shall perform quarterly inspections, preventive maintenance, and routine repairs of each automatic door listed on the Automatic Door list, Appendix A. These will be scheduled and closely coordinated with the Technical Point of Contact (TPOC). All repair work or alterations to exiting doors will be performed in accordance with the door manufacturer’s specifications, and the National Electrical Code. Repairs shall be in accordance with accepted commercial practices, using parts and tools specified by the Manufacturer of each respective door. The Contractor shall notify the TPOC regarding repairs that are determined necessary during quarterly inspections and any subsequent service calls that may be necessary. All deficiencies will be corrected during the preventive maintenance service whenever possible or provide a specific timeframe of when it will be resolved. Downtime for doors requiring repairs shall be no longer than three (3) working days. The Contractor shall notify the TPOC in writing of any anticipated delay.

1.4 Service Calls The Contractor shall respond to a Service Call placed by the TPOC within 24 hours of notification by either phone or email and shall begin work within two (2) business days of receipt of a service call. All deficiencies will be corrected during the service call whenever possible, or within a maximum three (3) business days if parts are available. For service calls that require replacement of parts, the Contractor shall begin work as soon as practical after receipt of parts and the equipment necessary to perform the repairs. The Contractor shall respond to each service call as prescribed and shall provide a report of the work completed. At minimum the Contractor should provide identification of each automatic door and its physical location, date and time of inspection, listing of operational checks performed, maintenance work performed, description of repairs (if any), parts replaced, name of inspector or technician, an assessment of the overall condition of each door and time spent. All parts, labor and repairs shall be included in the firm fixed price contract with the exception of Excluded services in paragraph 1.6.

1.4.1 Warranted Equipment The Contractor shall report to the TPOC the condition and location of an automatic door if it is found to be in new condition prior to performing repair work.

New automatic doors may be under warranty therefore other may perform the necessary repairs. All defects in workmanship, material(s), and improper installation discovered by the Contractor during preventive maintenance or service calls shall be immediately reported to the TPOC so that corrective action may be taken.

1.5 Emergency Service Calls The Contractor shall respond by phone or in person to emergency service call within two (2) hours of the notification made by the TPOC. The vendor shall begin work within 24 hours of notification and shall contiune work until the emergency situation no longer exists. The Contractor shall make all repairs necessary to return the non-functional door(s) to operational status. The Contractor shall respond to each emergency service call as prescribed and shall provide a report of the work completed. At minimum the Contractor should provide identification of each automatic door and its physical location, date and time of inspection, listing of operational checks performed, maintenance work performed, description of repairs (if any), parts replaced, name of inspector or technician, an assessment of the overall condition of each door and time spent. The Government reserves the right to seek repairs from another vendor. All parts, labor and repairs shall be included in the firm fixed price contract with the exception of Excluded services in paragraph 1.6.

Contactor must provide a contact phone number(s) for emergency service outside of normal duty hours. A list of contact personnel and phone number for service calls 24 hours a day, seven days a week is to be provided in writing, upon contract award.

1.6 Exclusions to Routine Maintenance and Repairs Door frames, glass and damage by neglect are not included in the scope of the work. Service required due to damage caused by accident, fire, acts of God, acts of vandalism, riot, strike, floods, earthquakes, lightning or storm, end of life door replacement is not covered by this agreement. The Government reserves the right to obtain repair services from other vendors. This work is not included in the monthly maintenance cost.

In the event that the Contractor encounters an item of work included in paragraph 1.6 the contractor shall be required to provide the Contracting Officer (CO) and Technical Point of Contact (TPOC) a detailed cost proposal and/or estimate including an itemized breakdown for all labor hours, labor wages, parts, and materials, as well as a schedule with critical milestones for completing the repair services. These services include any repairs, alterations, adjustments, or overhauls when it is determined to be necessary.

The Contracting Officer (CO) must approve all repairs in writing that are not covered under this contract prior to the start of work. Work performed without approval will be considered an unauthorized commitment and may result in non-payment.

1.7 Contractor is responsible for clean-up of the work site and the disposal of all waste and excess materials. Contractor shall not utilize VA waste containers to dispose of their waste and materials. All waste and excess materials shall be removed from the facility and disposed of properly by the contractor. The Contractor should ensure the area is clean, orderly and free of debris upon completion of each service.

2.0 Service Summary

2.1 Service Summary The Contractor’s service requirements are summarized as performance ojectives that relate to essential services. The performance threshold briefly descdribe the minnimum acceptable levels of service required for each requirment. These threshold are critical to succesful performance of the contract.

Performance Objective

PWS

Paragraph

Performance Threshold

Perform Inspection and Preventative Maintenance and submit a completed Performance Maintenance Inspection checklist to the TPOC within 5 businessdays of completion each quarter.

PMI Inspection checklists to be filled out on a quarterly basis for all doors covered in the contract and delivered to the TPOC within 5 business days of completion each quarter

Satisfactory performance is achieved by submission of completed checklist within 5 business days.

Service Calls

Contractor responded within 24 hours of notification and shall begin work within 2 business days.

Contractor Shall respond witin 24 hours of notification and shall begin work within 2 business days

Starting work witin 2 Business Days achieves a satisforctory rating.

Service Calls

Contractor shall complete repairs within 3 business days

All Service calls will be completed within 3 business days.

Satisfactory – Within 3 Business days

Emergency Service Calls

Contractor shall respond to all emergency call within 2 hours of notification

Contractor Shall respond witin 2 hours of notification.

Satisfactory – Within 2 hours

Exclusions to Routine Maintenance and Repairs

A detailed cost proposal must be submitted within 3 business days of identifying the needed repairs

All proposals submitted within 3 business days of identifying the needed repairs

Satisfactory – within 3 business days.

2.2 Quality Control The Contractor shall develop and maintain a quality control program to ensure maintenance and repair services are performed in accourdance with ANSI 156.10, American National Standard for Power Operated Doors, ANSI/BHMA A156.4-2019 Door Controls-Closers, ANSI/BHMA A156.8-2021 Door Controls – Overhead Stops and Holders, ANSI/BHMA A156.38-2019 Standards for Low Energy Power Operated Sliding and Folding Doors and other applicable standards and codes. The Contractor shall develop and implement procedures to identify and prevent defective services from occurring and reoccurring. At a minimum, the Contractor shall develop quality control procedures addressing the area identified in the Services Summar Section 2. The Contractor shallmaintain all quality control records for the duration of the contract and will make them available to the TPOC within 24 hours of request. The Contractor will submit an electronic copy of the Quality Control Plan (QCP) to the TPOC within 30 days of contract award.

2.3 Quality Assurance The TPOC will periodically evaluate the Contractor’s performance to ensure services are received. The TPOC will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor’s quality control program. The TPOC may inspect each task as completed or increae the number of quality control inspections deemed appropriatev due to repeated failures discovered during quality control inspections if performance dictates. The Government will receive and investigate all customer complaints.

The Contractor will be responsible for valisdating and resolving initial customer complaints, at the direction of the TPOC. The CO will make a final determination of the validity of ustomer complaints in the even of any dispute.

3.0 General Information

3.1 Records and Reports The Contractor shall maintain maintenance and service records for each automatic door listed in Appendix 1. These records will include a TPOC checklist of preventive maintenance and repairs as described in paragraph 1.3 and repairs made in response to any of the service calls. The Contractor will ensure these records are accurate, current, and available for periodic inspection by the TPOC.

3.1.2 Reports Following eah PMI, the Contractor will prepare and submit a checklist, to include repairs made to any door during the quarterly inspection. The report may be an annotation on the checklist. An electronic written report is acceptable, and must be submitted to the TPOC within five (5) business days after the completion of the quarter. These reports shall include the checklist specified in section 1.2.

3.2 Standards ANSI 156.10, American National Standard for Power Operated Doors, ANSI/BHMA A156.4-2019 Door Controls-Closers, ANSI/BHMA A156.8-2021 Door Controls – Overhead Stops and Holders, ANSI/BHMA A156.38-2019 Standards for Low Energy Power Operated Sliding and Folding Doors

3.2.1 Contractor shall have five (5) years of experience in the the automatic door industry.

Contractor personel shall be certified by appropriate federal and state regulatory agencies to meet specified certification requirents to include an American Association of Automatic Door Manufacturing (AAADM) Training Certificate as an AAADM Certified Inspector current and renewed annually. The AAADM Identification Card shall be current by personnel at all time during the period of performance of the contract.

3.2.2 All work will be performed by personnel who are manufacturer trained and qualified for the systems and equipment being worked on.

3.3 Hours of Operation All services will be provided under this agreement during normal business hours of 7:00AM-3:30PM EST, Monday through Friday, excluding holidays. Unless otherwise coordinated with the TPOC.

All technicians will display photo identification when required to enter VA property. Report to the VA Police Desk to sign in, exchange driver’s license for VA Access Control Identification badge, and after work is completed, return to sign in, exchange ID badge for their driver’s license and leave a copy of the service report. The VA Police are in Building 1 at the Urgent Care entrance.

3.4 Permits The Contractor shall be solely responsible for obtaining at its cost and expense any environmental permits required for its operations under the contract, independent of any existing permits held by the governement. The Contractor acknowledges that the Government will not consent to being named a secondary discharger or co-permittee for any opertation or activities of the Contractor under the contract.

3.5 Privacy Training All personal will be required to take Generalized Privacy Training Appendix B.

3.6 Safety and Health Requirements All work shall be accomplished in accordance with federal, state, local, OSHA and VA guidelines, codes, and regulations. It is the Contractor’s responsibility to ensure its employees and managers have a conprehensive understanding of OSHS requirements. Detailed information is available on the OSHA website at http://osha.gov.

Contractors are responsible for complying with federal and state occupational safety and health standards.

3.7 Any damage caused by the contractor to the facility including but not limited to walls, ceilings, surfaces, equipment, furniture, utility lines, etc. shall be repaired to match existing conditions. Contractor shall be responsible to make these repairs at their own expense.

http://osha.gov/

SECTION C - CONTRACT CLAUSES

FAR Number Title Date

52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

NOV 2023

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

FAR Number Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.228-5 INSURANCE—WORK ON A GOVERNMENT

INSTALLATION

JAN 1997

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

MAR 2023

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS,

EQUIPMENT, AND VEGETATION

APR 1984

852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL

MAY 2020

C.2 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from TBD through TBD.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—TBD

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

C.3 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than TBD , the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of TBD;

(2) Any order for a combination of items in excess of TBD; or

(3) A series of orders from the same ordering office within 3 days that together call forquantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

C.4 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period;

provided, that the Contractor shall not be required to make any deliveries under this contract after .

(End of Clause)

C.5 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.6 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023)

(DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13

CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13

CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or

[X] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2 Causes for Debarment).

(End of Clause)

C.7 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON

SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND

CONSTRUCTION (NOV 2022)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219–73 or VOSBs as set forth in 852.219–74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for…