Attachment 1. Questions_Answers R0073.pdf

Solicitation#: 36C24421R0073 | Crawford County, PA

Questions and Answers

The following information is provided as clarification to the solicitation.

Number Vendor Question Government Response 1 Which agency is this for? The Department of Veterans Affairs

Veterans Health Administration 2 Do they currently have a Location? This information is not part of the requirements for this solicitation.

3 Where is their current Location? This information is not part of the requirements for this solicitation.

4 How many sq ft do they currently have? This information is not part of the requirements for this solicitation.

5 When is their requested move in date?

Section 1.02 (G) of the RLP states,” The Lease Term Commencement Date will be on or about 10-01-2024, or upon acceptance of the Space, whichever is later.”.

6 Is the Agency relocating? This information is not part of the requirements for this solicitation.

7 Is the property going to be a new location or a second location?

This information is not part of the requirements for this solicitation.

8 Please confirm a Market Survey was not conducted. Can you please provide feedback related to the site submitted on 3/18/22 as part of our Expression of Interest?

No surveys were held for this acquisition.

Only properties submitted as a response to this solicitation will be evaluated according to the established criteria.

9 Lease section 2.07 is eliminated. Will the LCO establish a common rate for all offerors for Real Estate tax estimate as completed?

Section 1.08 (D) of the RLP states The Lease contemplated by this RLP is a fully serviced, turnkey Lease with rent that covers all Lessor costs, including all shell upgrades, operating costs, real estate taxes.”.

10 Lease section 3.42 Government may elect to contract their own telecommunications (Voice/Data/Video/Internet). Please clarify if this is lessor or government provided.

Our requirement is for a full-service lease. This means that these services must be included in the lease pricing.

11 RLP section 3.08 refers to DID prior to award / Lease section 4.01 refers to DID post award. Please provide expectations of drawings provided with the first round of RLP submission. Will there be a meeting with offerors prior to best and final for VA to communicate design intent to Lessor's architect?

DID are not anticipated prior to award. A schematic design will be presented as part of the lease proposal. This will not be the final layout. The final layout will be decided during the design process.

The design process begins after the award.

12 Section 3.20 Ceilings, letter D states that corridors and eating/galley areas are to be plastered or spackled and taped gypsum board or mineral acoustical tile. We normally do ACT throughout the space. Can you confirm that the gypsum board is accurate?

ACT to be installed in accordance with agency specific requirements while following all local and international requirements.

13 Per section 1.02.A of the exhibit A of the RLP requires 75 parking spaces.

How many of the spaces are required to be accessible and van accessible?

The prospective offeror is required to meet all local requirements as well as those outlined in the request for lease proposal such as Architectural Barriers Act Accessibility Standard (ABAAS).

14 Please provide room codes for the rooms listed in Exhibit Q of the RLP

Exhibit L of the request for lease proposal is the unit price list. The exhibit details several room codes and the associated equipment symbols. The Acquired/Installed column reflects who will provide and install the listed equipment according to the legend. The legend details that C stands for contractor and V stands for VA.

15 Please provide a Project Room Contents List

Please see response to question 14.

16 In addition to the questions below, the RLP references several attachments in Section 1.06 – RLP documents, but those listed below are missing from SAM.gov and were not provided.

Can you please provide direction?

• Exhibit J: Pre-Lease Bldg Security Plan

• Exhibit S: Floor Plan(s)

• Exhibit T: Site Plan(s)

• Exhibit U: Sub-Contracting Plan

(Small Business)

• Exhibit V:

Emergency/Maintenance Service Plan

• Exhibit X: Interior Signage Requirement

Exhibits S, T, U, V, Y, and Z are placeholders for documents provided in the proposal by the offeror and instructions on how to offer are included in section 3.02.

Exhibits J and X are being included into this solicitation in this amendment.

• Exhibit Y: Asbestos Containing Material Certification (Template provided)

• Exhibit Z: Prior Use of Building

17 Are tenant improvements expected to be a part of this acquisition?

Section 3.07 of the solicitation discusses the handling of tenant improvements.

Exhibit N of the solicitation is a tenant improvement pricing worksheet. The RLP and all Exhibits state the requirement, to include tenant improvements

18 Would the VA consider a request for due date extension?

An extension to the due date has been approved by the lease contracting officer. At this time all quotes must be received by 5/27/2022, 3:00 PM EST to be considered for award.

One question came in after the conference. The question was as to whether this procurement was set-aside. This is not a set-aside procurement.

X

Justin James Lease Contract Specialist