36C24421B0008 0003.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 03-05-2021 642-21-118 00244 Department of Veterans Affairs Network Contracting Office 4

00244 Department of Veterans Affairs Network Contracting Office 4 Philadelphia

PA

19104 To all Offerors/Bidders

36C24421B0008 02-04-2021

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to:

THE PURPOSE OF AMENDMENT 0003 IS HEREBY ISSUED TO RESPOND TO REQUEST FOR INFORMATION (RFI'S) LISTED ON PAGE 2 AND

ATTACH A NEW REVISED SOW.

BID DUE DATE HAS CHANGED TO MARCH 17, 2021 AT 1:00PM LOCAL TIME.

PLEASE RETURN A SIGNED COPY OF THIS AMENDMENT WITH YOUR BID.

*DUE TO COVID-19 ONE REPRESENTATIVE PER COMPANY WILL BE PERMITTED DURING THE BID OPENING DUE TO SPACE LIMITATIONS*

ALL OTHER TERMS AND CONDITIONS REMAIN THE SAME.

MAUREEN JACKSON

CONTRACT SPECIALIST

Amendment 0003 36C24421B0008

QUESTIONS & ANSWERS

1. Will the contractor be given swipe card access for its employees to have access into the building as necessary? If not, how will the VAMC assure access that will not delay construction activities?

No. The contractor will not be given swipe card access. The contractor is escorted by the FMS or Police every day. The only door that is locked and needs swipe card access is the main entrance of Building 21. The other doors in the building are open.

1. Will MRI Solutions receive and rig all equipment into the renovated room, or will assistance from the contractor be required?

Yes. The MR Solutions will receive and install the MRI scanner and equipment.

Based on the Preliminary Site Planning Guide, MR Solutions will make all interconnections of its system components. Final power connections to mains supply are the user’s responsibility. MR Solutions will prepare both a site-specific planning guide and will produce a scheme layout. The customer is responsible for all mechanical, electrical and construction work.

1. Is it the intent that the contractor will complete all work with the exception of the temporary opening for installation of the MRI, then close this opening once the new MRI and equipment is in place? How is the temporary opening to be closed? Permanently, or with some type of removable panel?

The temporary opening is for equipment installation only. There will be a permanent wall after that.

1. Are additional lighting fixtures required? If so, do you have a fixture specification and layout?

No. There are no additional lighting fixtures required. Partial removal of acoustic ceiling tiles and lighting fixtures are expected because of the renovations. The items will be back in place after work is completed.

1. The MRI Solutions Room Requirements indicate that Internet connections are required. Will the VAMC provide and install these connections?

Yes. IT Department at VAMC provide and install Internet connections. A wired Internet connection is needed (not Wi-Fi). The contractor is responsible for electrical work and wiring related to Internet connections.

1. The MRI Solutions Room Requirements indicate that the room environment must be kept at 30% to 60% humidity at 20oC. Will there be BAS control work required to maintain these parameters? Will the control work be part of this contract, or will the VAMC perform this work independently?

The VAMC has BAS for temperature and humidity control.

1. The statement of work (Item 3) implies that an existing VAV box will be used to the new MRI room. Will this affect the HVAC in the remainder of the room?

Relocation of ductwork and VAV box may be needed as part of the renovation. Are we required to rebalance the room? Yes. Air balance of the room is required to maintain the air flow/pressure requirements.

1. Which distribution panels are the new electric power coming from?

The electrical closet is Room A308. Refer to the PDF drawing for existing floor plan. There are spare breakers in electrical panels. There is both single phase and 3 phase required. Is any of this power considered Emergency power? Based on the PDF drawing of new room layout, there will be a UPS for the MRI unit that supply power for 2 hours. The installation of red outlets for emergency power is needed. Can shutdowns required to make tie-ins to these panels be during normal working hours, will tie-ins be required during off hours? If off hours are required, can they be performed on Saturdays, or must they be performed at night? The shutdowns require two weeks’ notice and they can be performed outside normal working hours (at nights, weekends).

1. Is there a location layout for the new electric power receptacles?

No. Refer to the room layout from MR Solutions. The location of the units is shown in the proposed plan. Refer to the PG 18-10 – Electrical Design Manual in VA’s Technical Information Library (TIL) for more information.

1. Are there any special requirement for the new wall constructions (fire rating, lead lined, etc…)?

No. Do you have a size for the new door and window? The same size and material as the existing door and window. Refer to the room layout from MR Solutions.

1. There are two drawings sheets, one for existing and the other is preliminary drawing only. Please let us know if detailed construction drawings will be provided.

There are no detailed construction drawings. The existing drawings and proposed room layout from the MRI vendor (MR Solutions) provided.

1. In drawing sheet "Third Floor Building #21", floor height and window height are not shown. Please provide the required information. (Drawing: Third Floor Building #21)

The existing floor height inside the lab is 8’-4” and 8’-6”. There is about 2” difference in height on both sides of the wall that needs to be removed. The bottom of the window to the floor finishes is about 3’-3”.

1. Statement of work states "Partial removal of acoustical ceiling tile and lighting fixtures". Please clarify whether acoustical ceiling tile for all area will be removed or portion of that, and kindly provide the location of lighting fixtures that needs to be removed. (Statement of Work; & Drawing Third Floor Building# 21)

Remove portion of the existing ceiling tiles and lighting fixture that are affected by wall demolition. Reinstall the items at the end.

1. Statement of work states "Relocation of ductwork, VAV box, hydronic piping and electrical wiring" but they are not indicated in the drawings. (Statement of Work; & Drawing Third Floor Building# 21)

Relocation of the existing ductwork, VAV box, piping, and wiring that are affected by wall demolition. Reinstall the existing items at the end.

1. Statement of work states "Relocate fire sprinkler heads and add new ones if necessary" but the heads are not indicated in the drawings. Please clarify. (Statement of Work; & Drawing Third Floor Building# 21) Relocation of the existing fire sprinkler heads that are affected by wall demolition. Reinstall the existing items at the end. Add a new sprinkler head if needed based on the fire code.

1. Drawing # MC109434 "VAMC Philadelphia Room Layout" shows new wall but the wall type and framing details are not shown in the drawings. (Drawing: MC109434- VAMC Philadelphia Room Layout)

The new wall includes gypsum board, metal studs, insulation, and insulated panel. The new wall and finishes should match the existing wall and floor finishes.

1. Drawing # MC109434 "VAMC Philadelphia Room Layout" shows new door and windows but the size for mentioned items is not shown in the drawings. (Drawing: MC109434- VAMC Philadelphia Room Layout) The new door and window will be the same as existing ones. Solid wood door (3’ W x 7’H) with metal frame. Tempered glass window (3’ W x 3’ 6” H) with metal frame.

1. Statement of work states "Install a new electrical wiring and receptacles for the new equipment". Please provide the location of power source and receptacles. (Statement of Work; & Drawing Third Floor Building# 21)

The electrical closet is Room A308. Refer to the PDF drawing for existing floor plan. There are spare breakers in electrical panels. The electrical receptacles should be placed along the wall according to the proposed room layout from MRS for the location of the MRI components.

1. Statement of work states "Install new chilled water supply piping for the new equipment" but the pipes are not shown in the drawings. (Statement of Work; & Drawing Third Floor Building# 21)

The water pipe above the ceiling that feeds the existing emergency shower/eye wash can be used to feed the MRS closed loop chiller.

1. Statement of work states "All rooms should be fitted with head detectors and smoke detectors". Please provide the location of heat and smoke detectors. (Statement of Work; & Drawing Third Floor Building# 21) Add head detectors and smoke detectors if necessary, based on the fire code.

1. Statement of work states "Air-conditioning" but is not indicated in the plans. Please provide clarification. (Statement of Work; & Drawing Third Floor Building# 21)

Air balancing is needed to maintain the required airflow and air pressure inside the lab. Air conditioning requirements for the new MRI unit must be maintained.

1. Statement of work states "Contractor shall be responsible for site security and properly installing and maintaining Infection Control Risk Assessment (ICRA) barriers and exterior construction fencing". Please provide the location of barriers and construction fencing. (Statement of Work; & Drawing Third Floor Building# 21)

No construction fencing. Refer to the VAMC guidelines for ICRA requirements.

1. MRS Site Planning Guidelines for Water Cooled System says "Elevators should be checked to ensure that they are capable of handling the weight of the magnet assembly (up to 500kg including packing). Please let us know if the elevator can handle the required weight. (MRS Site Planning Guidelines for Water Cooled System)

The elevator capacity is 4500 lbs. and can handle the required weight.

1. MRS Site Planning Guidelines for Water Cooled System says, "Provision of furniture is the responsibility of the site". Please clarify whether the furniture is part of contract. (MRS Site Planning Guidelines for Water Cooled System)

Provision of furniture is not part of the contract. The VAMC will provide the furniture.

“BID OPENING DATE IS CHANGED TO MARCH 17, 2021 AT 1PM LOCAL TIME”

*NEW BID OPENING DATE IS MARCH 17, 2021 AT 1:00PM LOCAL TIME*

NOTE

Failure to acknowledge amendments may be cause for rejection of offers.

See attached document: SOW - Building 21 MRI Unit - Updated 03.05.2021.