Attachment 1 SOW Amend 0002.doc

STATEMENT OF WORK

Roof Maintenance

Lebanon VAMC

1.0 Scope of Work: The contractor shall supply all labor, material, equipment and quality control necessary to perform a roof maintenance program.

2.0 Bi-Annual roof maintenance is needed to provide a detailed inspection, maintenance, and cleaning of campus roof areas.

3.0 GENERAL REQUIREMENTS The contractor shall:

3.1 Provide all labor, materials, equipment, and quality control necessary to perform a maintenance program on roof areas listed herein in accordance with the following specifications:

3.1.1 Service contract areas are all roof areas of the following buildings: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 17, 18, 19, 22, 23, 24, 25, 28, 34, 35, 36, 37, 99, 100, 101, 102, 104, 106, 140, 141, 142, 144;

3.1.2 All connecting corridor roofs, the cat scan area roof, the front entranceway roof, the 1st Floor southeast roof of building 17, South entrance corridor between building 1 and 104, and connecting corridors.

3.1.3 Any repair, to include those repairs in paragraph 3.3.2, over $2,000.00 shall be handled by separate purchase order via a construction contract. The $2,000.00 threshold is per inspection so, if the total amount of repairs resulting from one inspection is over $2,000.00, those repairs shall be handled via a different contract/order. This is not a promise of future work as the Government reserves the right to obtain repairs from other sources.

3.2 Provide prompt inspection of any leaks in noted areas reported by the Government 24 hours a day throughout noted time period.

3.3 Report all leaks observed to the Government designated point of contact.

3.3.1 The Government point of contact will then initiate having any such leaks repaired via any applicable warranties.

3.3.2 The contractor shall only repair any other leaks not covered under any applicable warranties; after repair cost has been agreed upon, and VA approval has been given via separate purchase orders. This is not a promise of future work or sole source contract. The Government reserves the right to obtain repairs from other sources.

3.4 Provide a bi-annual written report for each previous half wherein a leak was reported.

3.4.1 Report is to include the date/time/description/location of each leak, elapsed time between time of leak report and time of inspection, and an overview of follow up actions/recommendations.

3.4.2 The report is due within 15 days of the start of the new half. For example, the first half report is due within 15 days of the start of the second half and so on, etc.

3.5 Provide one inspection with associated repairs/cleaning of all noted areas defined in paragraph 3.1 above at a time approved by the VA. Work to include:

3.5.1 Inspection of all roof surface conditions

3.5.2 Inspection of all flashings including metal edges, base flashings on equipment/adjoining walls, counter flashing details, termination details, soil stack flashings, vent flashings, HVAC equipment flashings, skylight flashings, roof hatch flashings, and any other roof projection flashings

3.5.3 Cleaning/priming/repair/sealing of any tears/split/breaks/blisters in membrane flashings/roof membranes/termination bars/counter flashings with appropriate mastics/membranes/sealants

3.5.4 Removal of all debris; such as leaves, branches, and paper; from all areas including roofs, gutters, roof drains, and scuppers; and disposal of same debris on this medical center site in a location approved by the VA

3.5.2 Provide a written report, of all actions taken in/any recommendations due upon completion of the inspection.

3.5.3 Contact point for report submissions/annual inspection scheduling will be Provided at time of award.

4.0 HORIZONTAL LIFELINE INSPECTIONS

4.1 Horizontal Lifelines are located on Buildings 1, 2, 17, 18 and 19.

4.2. All horizontal lifelines shall be inspected in accordance with OSHA Regulations. Inspections shall include, but is not limited to the following:

4.2.1 Lifelines shall be inspected for wear, damage and other deterioration and defective components.

4.2.2 Lifelines shall be designed, installed and used under the supervision of a qualified person and is part of a complete personal fall arrest system that maintains a safety factor of at least two.

4.2.3 Anchorages used to attach to personal fall protection equipment shall be independent of any anchorage used to suspend employees or platforms on which employees work. Anchorages used to attach to personal fall protection equipment on mobile work platforms on powered industrial trucks must be attached to an overhead member of the platform, at a point located above and near the center of the platform.

4.2.4 Anchorages shall be capable of supporting at least 5,000 pounds for each employee attached.

4.2.5 Restraint lines shall be capable of sustaining a tensile load of at least 5,000 pounds.

4.2.6 Lifelines shall not be made of natural fiber rope. Polypropylene rope must contain an ultraviolet (UV) light inhibitor.

4.2.7 Lifelines shall be protected against being cut or abraded.

4.3 All lifeline inspections reports shall be submitted to the Lebanon VA Medical Center detailing the inspections that took place and noting any deficiencies. Reporting shall be broken out by building number.

4.4 The use of drones to complete any part of this requirement is not an acceptable solution.

5.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

5.1 The Government will not provide any government furnished property (GFP). All reasonable quantities of utilities will be available to the contractor without charge.

5.1.1 Any temporary lines and connections that may be required shall be installed, maintained and removed by the contractor at their expense and in a manner satisfactory to the Lebanon VA Medical Center.

5.2 When the Government determines it to be available and appropriate, the Government will provide space in the building for the Contractor's expendable supplies, replacement parts, tools, and equipment.

6.0 SCHEDULE COORDINATION

6.1 The contractor shall be responsible for coordinating all phases of his/her operations with the appropriate VA personnel through the CO/COR.

6.2 The facilities shall remain in operation while the contractor is working, and it is up to the contractor to coordinate around the normal activities of the facility.

6.3 Hours of Operation: The normal hours of operation for the contractor to perform normal maintenance and repair services required under this contract are 7:30 AM to 4:30 PM, Monday through Friday. The contractor is not required to provide normal service except for emergencies on the following days: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. The CO or COR must approve in advance, excluding legal holidays, any exceptions to work hours and designated workdays. The contractor shall submit their request to CO and COR no later than two (2) working days in advance of the requested change(s).

7.0 CONTRACTOR PERSONNEL.

7.1 The contractor and their employees shall always comply with all VA regulations and shall conduct themselves in a professional manner.

7.2 Uniforms, badges, and good behavioral conduct will be mandatory.

7.2.1 All contractor employees shall always wear a distinctive company logo on their outer garment.

7.2.2 The contractor employee shall be neat and professional in appearance and meet current commercial standards.

7.2.3 The contractor’s employees shall wear a company-issued identification badge with the company’s name, employee’s name and employee’s photo prominently displayed on their outer clothing.

7.3 The contractor shall provide a complete and current employee roster to the CO and COR within ten (10) working days of the contract award.

7.3.1 The contractor’s employee roster shall identify the primary and alternate site manager or foreman. As required, the contractor shall provide updated copies of their employee roster to the COR and CO.

7.4 Tobacco Policy. The contractor shall ensure that all contractor employees do not use tobacco products on campus.

8.0 SAFETY AND ACCIDENT REPORTING.

8.1 The contractor shall be responsible for providing services under this contract IAW all facility, local, state and Federal occupational safety requirements.

8.2 The contractor shall ensure that all services, shall always be conducted in a safe manner.

8.3 The contractor shall ensure that all contractor employees are issued and properly use all required safety personal protective equipment.

8.4 The contractor shall use mechanically sound and safe vehicles and equipment in the performance of services under this contract.

8.5 The contractors shall take necessary corrective actions if the contractor’s employees are conducting operations in an unsafe manner.

8.6 In the event of an accident, the contractor shall contact the VA Police and the COR immediately.

8.7 The contractor and contractor’s personnel will be knowledgeable of and comply with all Lebanon VA reporting procedures.

9.0 SOLID WASTE.

9.1 The contractor is responsible for the proper handling and disposal of solid waste.

9.1.1 The contractor shall also be responsible for any enforcement action that may be taken by the State of Pennsylvania, other State or the Federal Government related to handling, transportation and the proper disposal of solid waste materials.

9.1.2 If notification, certifications, documentation, manifests, permits or any other written materials are required by law to be obtained, prepared and / or submitted, the contractor shall prepare same and provide a written copy to the COR.

9.1.3 Any action, which violates permit requirements for compliance, must be reported to the Environmental Flight immediately.

10.0 NOTIFICATION OF ENVIRONMENTAL SPILLS.

10.1 In the event that the contractor spills or releases any un-permitted substance, hazardous substance or hazardous waste into the environment, the contractor shall immediately report the incident to the Police Department, the COR, and the CO.

10.1.1 The contractor shall be liable for the costs of clean up and remediation of any spills or the release of such substance into the environment.

10.1.2 The government shall provide the contractor with the following utilities: electricity, and water. The government will only provide reasonable amounts in accordance with the SOW.

11.0 MATERIALS.

11.1 All materials used in the performance of services on the installation shall be in compliance with industry standards, local, Federal and State laws, and will be used according to manufactures' recommendations.

11.2 Materials will be used for intended purposes and will be stored and utilized in accordance with industry standards.

11.3 The contractor will submit Material Safety Data Sheets on all materials to be used fifteen (15) days prior use for approval by the COR.

12.0 PERIOD OF PERFORMANCE:

The Government is contemplating a base year and four (4) option periods of 12 months each.

13. Records Management. Please see SOW Attachment A for records management information.

FY20 Roof Maintenance

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