36C24419Q0130_0002.docx

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Notice of Award for HVAC Condensing Unit Upgrade (AHU 2 and AHU 3) at VA Butler Healthcare
Solicitation number
36C24419Q0130
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5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 529 -19 -1-513 -0007 36C244 Department of Veterans Affairs Network Contracting Office 4 1010 Delafield Road Pittsburgh

PA

15215-1802 Contract Specialsit is Mark Murray mark.murray4@va.gov 36C244 Department of Veterans Affairs Network Contracting Office 4 1010 Delafield Road Pittsburgh

PA

15215-1802 To all Offerors/Bidders

36C24419Q0130 12-17-2018

X X X

04:30 PM ET, 01-14-2019

The purpose of this Amendment is to answer Vendor Question not previously addressed, provide a updated Wage Determination (updated following solicitation posting), revised Statement of Work, and provide Diagrams previously requested during Q&A period.

Solicitation 36C24419Q0130 | HVAC Condensing Unit Upgrade Service | VA Butler Healthcare

#
Vendor Question
Government Response
1
Do you have a government estimate on this project?
Yes, the Independent Government Cost Estimate is for official Government use only.
2
The solicitation talks about Base + 4, I don’t think that is what you meant
This is a firm fixed price contract for the services specified in the Statement of Work (SOW) and not an Option Year Contract.
3
Do the existing coil remain?
See Revised SOW.
4
Are the existing coils rated for R-410A refrigerant?
No, SOW has been changed to R407C as a suitable change for the existing coil.
5
Does the existing refrigerant piping remain?
See Revised SOW. Line set size, routing and components must be reviewed and approved for reuse after manufactures review and acid testing.
6
Is the existing pipe size rated for R-410A capacity?
See Response to 4.
7
What is the refrigerant piping distance including 90’s from the AHU to the remote outdoor Condensing Unit?
See attached.
8
Is there a drawing showing the piping route?
See attached.
9
If refrigerant piping replacement is required will the replacement be able to be accomplished during normal business hours?
A complete lineset changeout shall be a change in scope and completed as a modification.
10
The existing AHU's that are in place have evaporator coils that are not compatible with 410A and the existing units are in an attic which would make it very difficult/costly to change them out.
See Revised SOW.
11
Can we anticipate if changes will be made to SOW requirements and perhaps suspense date extended?
See Amendment and information below this matrix.
12
Page 3 of 19 states that the anticipated period of performance will be Base plus 4 option years, however, the price/cost schedule only shows a base year. Please advise if this is correct and what would be included in the option years.
See Response to 2.
13
Page 4 of 19 references attachments 2A, 2B, and 2C (3 documents making up the Schedule of Supplies and Services), however, there was only an “Attachment 02” posted to the FBO website.
Attachments 2A,2B, and 2C are revised to Attachment 2 (Price Cost Schedule) as specified on page 19 and attached as separate document.
14
Will the maintenance portion of the contract be negotiated post award?
See Response to 2.
15
How often will the maintenance of the system be required e.g. 3 months 6 months?
See Response to 2.
16
Are we to issue the pricing of the two AHU only?
Yes, in accordance with the Price Cost Schedule and SOW.
17
[Will] there be demo of existing partitions needed to remove the old units?
No, AHU #3 may require partial removal of decorative fencing to remove and place unit.
18
Please confirm these units are not RTU’s.
Slab on grade mounted RCS units
19
Is there any reconfiguring of the exiting returns or supplies [required]?
No.
20
[Will] there be any MEP Design work [required]?
Not in addition to Manufacturers rep review and approval of installation, lineset configuration and DDC controls sequence review with GTPOC in coordination with VA AC staff.
21
Are there any as builds available?
See attached.
22
I wanted to reach out to you regarding the above referenced project. Our HVAC guy would like to visit the site tomorrow if possible, to assist us in finishing up our proposal. Would he be able to do so and if so, is there a POC we can contact to make arrangements? Please let me know at your earliest convenience.
No.

Responses are due to Mark Murray, mark.murray4@va.gov , NLT Monday, January 14th, 2019, 04:30 PM ET in order to be considered for award.

Attachment
Title
Date
Number of Pages
1
Wage Determination 2015-4235 Revision 9
12/26/2018
8
2
Revised Statement of Work
3
Attic Plan—HVAC Piping
4
Hot Water Horizontal Unit Heater 1
5
Hot Water Horizontal Unit Heater 1
6
Line Set Data

See attached document: Attachment 1--WD 2015-4235 Rev 9--12-26-2018.

See attached document: Attachment 2--Revised Statement of Work.

See attached document: Attachment 3--Attic Plan--HVAC Piping.

See attached document: Attachment 4--Hot Water Horizontal Unit Heater 1.

See attached document: Attachment 5--Hot Water Horizontal Unit Heater 2.

See attached document: Attachment 6--Line set data.

End of Document

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