36C24418B0574-004.docx

DOCX document 47 KB Posted May 31, 2018

Attached to: "6th Floor East Floor repair and remediation” project. Removal of existing flooring, preparing sub-base, install new LVT flooring and bases. Install new door hardware and other general construction.
Solicitation number: 36C24418B0574
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 4

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36C24418B0574 P01 010000 General Requirements.docx

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36C24418B0574-0001000.docx	DOCX document	Jun 12, 2018
36C24418B0574-014.docx	DOCX document	May 31, 2018
36C24418B0574-019.pdf	PDF	May 31, 2018
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4-18-18

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS	1
1.2 GENERAL INTENTION	1
1.3 STATEMENT OF BID ITEM(S)	1
1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR	1
1.5 CONSTRUCTION SECURITY REQUIREMENTS	2
1.6 OPERATIONS AND STORAGE AREAS	4
1.7 ALTERATIONS	7
1.8 DISPOSAL AND RETENTION	8
1.9 RESTORATION	9
1.10 AS-BUILT DRAWINGS	10
1.11 USE OF ROADWAYS	10
1.12 TEMPORARY USE OF EXISTING ELEVATORS	10
1.13 AVAILABILITY AND USE OF UTILITY SERVICES	11
1.14 INSTRUCTIONS	11

4-18-18 i

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 safety requirements Refer to section 02 82 13.19, “Asbestos Floor Tile and Mastic Abatement” for safety and security requirements, regarding this activity.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing designated finishes and sub-flooring, asbestos abatement and furnish labor and materials and perform work for “6th Floor East Floor repair and remediation” project, as required by drawings and specifications, and as stated in the SOW.

B.	Visits to the site by Bidders may be made only by appointment with the Medical Center Engineering Officer.
C.	All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I,”6th Floor East Floor repair and remediation” project: Work includes general construction, alterations, asbestos abatement, necessary removal of existing construction and certain other items, as described in the SOW.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A.	Security Plan:
1.	The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.
2.	The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.
B.	Security Procedures:
1.	General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.
2.	Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.
3.	No photography of VA premises is allowed without written permission of the Contracting Officer.
4.	VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.
C.	Key Control:
1.	The General Contractor shall provide duplicate keys and lock combinations to the Contracting officers representative (COR), for the purpose of security inspections of every area of project, including tool boxes and parked machines and take any emergency action.
2.	The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation.
D.	Document Control:
1.	Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.
2.	The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.
3.	Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.
4.	These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer.
5.	All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.
6.	Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.
7.	All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document Management Software (EDMS).
a.	Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.
b.	“Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.
F.	Motor Vehicle Restrictions
1.	Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.
2.	A limited number of (2 to 5) permits shall be issued for General Contractor and its employees for parking in designated areas only.

1.6 OPERATIONS AND STORAGE AREAS

A.	The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.
B.	Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.
C.	The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D.	Working space and space available for storing materials shall be as shown on the drawings and/or as determined by the COR.
E.	Workmen are subject to rules of the Erie VA Medical Center, applicable to their conduct.
F.	Execute work so as to interfere as little as possible with normal functioning of the EVAMC as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by the COR, where required by limited working space.
1.	Do not store materials and equipment in other than assigned areas.
2.	Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two work days. Provide unobstructed access to Medical Center areas required to remain in operation.
3.	Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.
G.	When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:
1.	Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.
2.	Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for preinspection of site with Fire Department or Company (Department of Veterans Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

K.	Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by the COR.
1.	No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of the COR and/or Chief Engineer, Chief of Facilities Management. Electrical work, if required, shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval.
2.	Contractor shall submit a request to interrupt any such services to the COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.
3.	Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of the Medical Center. Interruption time approved by the Medical Center may occur at other than Contractor's normal working hours.
4.	Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.
5.	In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.
L.	To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:
1.	Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.
M.	Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF ROADWAYS.

1.7 ALTERATIONS

A.	Survey: Before any work is started, the Contractor shall make a thorough survey with the COR and a representative of VA Supply Service, of areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed all three, to the Contracting Officer. This report shall list by rooms and spaces:
1.	Existing condition and types of resilient flooring, doors, windows, walls and other surfaces not required to be altered throughout affected areas of building.
2.	Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.
3.	Shall note any discrepancies between drawings and existing conditions at site.
4.	Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.
B.	Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR and/or Supply Representative, to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government. Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR 52.243-4 and VAAR 852.236-88).
C.	Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR, together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of flooring, doors, windows, walls and other surfaces as compared with conditions of same as noted in first condition survey report:
1.	Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces, despite protection measures; and, will form basis for determining extent of repair work required of Contractor to restore damage caused by Contractor's workmen in executing work of this contract.
D.	Protection: Provide the following protective measures:
1.	Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled and equipment moved and/or relocated.
2.	Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.8 DISPOSAL AND RETENTION

A.	Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:
1.	Reserved items which are to remain property of the Government are identified by attached tags or noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to reinstallation and reuse. Store such items where directed by COR.
2.	Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.
3.	Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.9 RESTORATION

A.	Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.
B.	Upon completion of contract, deliver work complete and undamaged. Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.
C.	At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workmen to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.
D.	Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to contract time and price in accordance with clause entitled "CHANGES" (FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE CONDITIONS" (FAR 52.236-2).

1.10 AS-BUILT DRAWINGS

A.	The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.
B.	All variations shall be shown in the same general detail as used in the contract drawings. To insure compliance, as-built drawings shall be made available for the COR review, as often as requested.
C.	Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.
D.	Paragraphs A, B, & C shall also apply to all shop drawings.

1.11 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on Medical Center property. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.12 TEMPORARY USE OF EXISTING ELEVATORS

A.	Use of existing elevator for handling building materials and Contractor's personnel will be permitted subject to following provisions:
1.	Contractor makes all arrangements with the COR for use of elevator. The COR will ascertain that elevators are in proper condition. Contractor may use elevator as coordinated in writing with the COR and for special nonrecurring time intervals when permission is granted. Personnel for operating elevators will not be provided by the Department of Veterans Affairs.
2.	Contractor covers and provides maximum protection of following elevator components:
a.	Entrance jambs, heads soffits and threshold plates.
b.	Entrance columns, canopy, return panels and inside surfaces of car enclosure walls.
c.	Finish flooring.

3. Place elevator in condition equal, less normal wear, to that existing at time it was placed in service of Contractor as approved by Contracting Officer.

1.13 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The Contractor shall carefully conserve any utilities furnished without charge.

1.14 INSTRUCTIONS

A. Contractor shall furnish Maintenance and verbal instructions when required by the various sections of the specifications.

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