VA Elevator Inspection Questions and Answers.xlsx
XLSX spreadsheet 12 KB Posted
- Solicitation number
- 36C24227Q0041
About this file
This file is a Questions and Answers document addressing clarifications for a federal elevator inspection solicitation at two VA Medical Centers (Bath and Canandaigua). The VA clarified that the off-hours full-load testing provision applies to Option Year 1 (Bath) and Option Year 2 (Canandaigua), and that the annual CAT1 inspection and testing will satisfy one of the two scheduled semiannual inspection visits rather than requiring two separate inspections. The VA confirmed that CAT1 testing will continue at the non-modernized facility during years when CAT5 five-year full-load testing occurs at the other facility, and that the QEI-certified contractor is responsible for independent inspections and witnessing while the elevator maintenance contractor physically performs testing and provides equipment. The VA requires testing to the most recent published ASME A17.1 and A17.2 codes and the latest A17.2 inspection procedures when evaluating existing equipment against the applicable code of record.
The VA specified that New York State elevator inspector licenses are required in addition to QEI certification, and that all elevators are covered by existing maintenance contracts with available support for scheduled testing. The pricing structure consists of two CLINs per contract year representing one job per inspection cycle (April and October), with pricing flexible as either per-cycle or annual payments. The VA confirmed that the elevator maintenance contractor is responsible for corrections and retesting following failures, with additional QEI reinspection or witnessing services to be separately authorized and compensated if needed. No additional inspections, callbacks, or emergency services are anticipated beyond the scheduled semiannual and annual services, and questions regarding elevator inclusion in recent modernization projects and historical inspection records remain undetermined or unavailable.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C24227Q0041 0001.docx | DOCX document | |
| VA Elevator Inspection Questions and Answers-Amended .xlsx | XLSX spreadsheet | |
| Wage Determination.pdf | ||
| inspElevTractionReport VA Form 10-6167.pdf | ||
| Elevator List.docx | DOCX document | |
| 36C24227Q0041_1.docx | DOCX document |
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Text version
Sheet1
| Questions | Answers | |
| 1 | SOW Section 5 references VA Form 10-6166 as attached, but it is not posted on SAM.gov. Could VA please post the form? | This should be VA Form 10-6167, attached |
| 2 | SOW Section 3 requires up to 4 hours of off-hours load testing in "year four and five," while Section 7 schedules full-load tests in Option Year 1 (Bath) and Option Year 2 (Canandaigua). Please confirm which contract years the off-hours provision applies to. | Option Year 1 (Bath) and Option Year 2 (Canandaigua) applies to the off-hours provision for full load tests. |
| 3 | The SOW requires semiannual inspections and annual testing. Please confirm whether the CAT1 annual inspection and testing will satisfy one of the two scheduled inspection visits, or whether the VA requires two separate semiannual inspections in addition to the annual testing. | Yes, the CAT1 annual inspection and testing will satisfy one of the two scheduled inspection visits |
| 4 | Option Year 1 identifies five-year full-load testing for Bath, while Option Year 2 identifies five-year full-load testing for Canandaigua. Please confirm the exact number of elevators requiring CAT5 testing at each facility and whether annual CAT1 testing will still be required at the other facility during those years. | CAT1 testing will still be required at the other facility during those years. exact number of elevators requiring CAT5 testing at each facility is listed in the SOW |
| 5 | Section 3 requires up to four hours of after-hours testing in contract years four and five. However, the CAT5 tests are scheduled in Option Years 1 and 2. Please clarify this inconsistency and specify whether the four-hour allowance applies per facility, per testing visit, or per contract year. | Year 1 (Bath) and Option Year 2 (Canandaigua) applies to the off-hours provision for full load tests. |
| 6 | The SOW states that all inspections and testing shall be performed by a QEI-certified inspector, but also states that a separate maintenance contractor will provide the personnel, equipment, labor, and test weights. Please confirm that the QEI contractor is responsible for independent inspections and witnessing tests, while the elevator maintenance contractor physically performs the testing and provides all required equipment. | CONFIRMED |
| 7 | Please confirm that every elevator included in this solicitation is covered by an existing maintenance contract and that the maintenance contractor will be available to support the scheduled CAT1 and CAT5 testing | CONFIRMED |
| 8 | The SOW requires compliance with the most current ASME A17.1 and A17.2 editions but references older testing requirement numbers. Please identify the applicable ASME code edition and code of record for the elevators. Will the VA require the latest A17.2 inspection procedures while evaluating existing equipment against the applicable code of record? | VA requires testing to the most recent published codes, the VA will require the latest A17.2 inspection procedures while evaluating existing equipment against the applicable code of record. |
| 9 | The VA recently awarded elevator modernization contracts at both facilities. Please identify which elevators are included in those projects and whether any will be removed from service during the inspection contract. Are inspections and acceptance testing associated with these modernization projects included in this solicitation or covered under separate contracts? | UNDETERMINED |
| 10 | Please provide the dates of the last CAT1 and CAT5 tests for each elevator, along with the most recent inspection reports and outstanding deficiencies, if available. | NOT AVAILABLE |
| 11 | If an elevator fails an inspection or required test, will the elevator maintenance contractor be responsible for making corrections and arranging the subsequent testing? Will additional QEI reinspection or witnessing services be separately authorized and compensated? | The elevator maintenance contractor be responsible for making corrections and arranging the subsequent testing, additional funding will be allocated if needed |
| 12 | The SOW references VA Form 10-6166 and an Elevator Inspection Report but does not appear to include the referenced forms. Will the VA provide the required forms, or may the QEI contractor use its own inspection reports containing the required information? | This should be VA Form 10-6167, attached |
| 13 | Please confirm whether New York State elevator inspector and elevator inspection contractor licenses are mandatory for this procurement in addition to QEI certification. | New York State elevator inspector license require |
| 14 | Are any additional inspections, callbacks, emergency inspections, or follow-up site visits expected beyond the scheduled annual and semiannual services? If so, please identify how these services should be priced. | NO ADDITIONAL |
| 15 | CLIN structure: Each contract-year CLIN shows a quantity of 2 JB. Please confirm whether this represents one job per facility (Bath and Canandaigua) or one job per inspection cycle (April and October). | One job per inspection cycle, if they wish to quote it as one job per year that is fine, they just wouldn’t get paid until the end of the year. |
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