36C24227Q0041_1.docx

Combined Synopsis-Solicitation Notice Elevator Inspections Base +(4) Canandaigua VA Medical Center (VAMC) & Bath VA Medical Center (VAMC)

GENERAL INFORMATION

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contract Specialist Brian Wiley Brian.Wiley@va.gov 6788337010

PLACE OF PERFORMANCE

Canandaigua and Bath VA Medical Center (VAMC)

400 Fort Hill Ave Canandaigua NY 14424-1159

76 Veterans Ave Bath NY 14810

Canandaigua and Bath New York

POSTAL CODE

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Page 1 of

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

This solicitation is set-aside for SDVOSBs.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541350, with a small business size standard of 12.5 million.

The FSC/PSC is H399.

The VA located at the Canandaigua VA Medical Center (VAMC), 400 Fort Hill Ave, Canandaigua, NY 14424-1159 and Bath VA Medical Center (VAMC), 76 Veterans Ave, Bath NY 14810. is seeking to procure a Qualification of Elevator Inspectors (QEI)-Certified Inspector to serve as third party witnesses to annual and semi-annual safety inspections and testing for elevators.

All interested companies shall provide quotations for the following:

Supplies/Services

STATEMENT OF WORK

1. General Information:

The contractor shall provide Qualification of Elevator Inspectors (QEI)-Certified Inspector to serve as third party witnesses to annual and semi-annual safety inspections and testing for elevators located at the Canandaigua VA Medical Center (VAMC), 400 Fort Hill Ave, Canandaigua, NY 14424-1159 and Bath VA Medical Center (VAMC), 76 Veterans Ave, Bath NY 14810. The period of performance is from November 1, 2026 – October 31, 2027, with the provision of four (4) option years.

All inspections and testing shall be done according to the most current edition of ASME A17.1, Safety Code for Elevators and Escalators. The inspection and tests shall be executed in a manner that is in accordance with ASME Guide for Inspection of Elevators, Escalators and Moving Walks (ANSI/ASME 17.2), hereafter referred to as the A17.2 Code. All Elevator Inspections and Testing shall be done by QEI-Certified Inspector.

The contractor shall provide a QEI-Certified Inspector to perform elevator inspections and to be a third-party witness to semi-annual elevator tests. A separate contract shall provide the personnel, labor, supplies, equipment including weights for all tests covered under this procurement. Services are expected to be performed during the months of April and October. However, services shall be coordinated with the Contracting Officer Representative (COR), who will coordinate with the elevator maintenance contractor.

2. Elevator Inventory Canandaigua VAMC:

*P-PASSENGER, F-FREIGHT, T-ELECTRIC TRACTION, H-HYDRAULIC, VVVF-VARIABLE VOLTAGE VARIALBE FREQUENCY, OHT-OVERHEAD TRACTION.

3. Hours of Work:

Work required in the performance of this contract shall normally be performed during the Medical Center’s regular administrative working hours, 8:00am to 4:30pm, Monday through Friday, exclusive of Federal Holidays. Contractor shall include provision to provide up to 4 hours of testing time to be performed during off-hours (6 pm to 10 pm) to complete load testing in year four and five. This will allow testing in clinical areas with the least amount of disruption to clinical services. Upon arriving at the installation to perform services, the contractor shall report to the Contracting Officer Representative (COR), before and after performance of service, providing evidence of service performed within 5 business days to the COR on record.

Independence Day

5. Reports REPORT OF TEST OF ELEVATOR GOVERNOR AND SAFETY DEVICES (VAFORM 10-6166, attached) form will be used to document test results.

Semi-annual maintenance inspections shall be performed by the contractor on each listed piece of equipment. The Elevator Inspection Report shall be used to document the results of each inspection. In addition to using the standards in the A17.1 and A17.2 Codes, the inspection contractor shall ensure that the maintenance contractor’s preventative maintenance check charts are up to date and correctly annotated and shall inspect the Elevator Equipment for evidence of proper maintenance, adjustment and repair. Deficiencies shall be recorded in the remarks area of the inspection form.

6. Elevator testing to be performed:

The contractor shall witness and document the following series of tests:

a. Hydraulic Elevators (Annual Requirements) aka Pressure Tests:

· 1005.2a RELIEF VALVE - Check pressure release to be sure valve opening or pump cut-off pressure is no more than 125 percent of working pressure.

· 1005.2b CYLINDER LEAKAGE - Locate car at a convenient observation level, and open disconnect switch. After fifteen (15) minutes, minimum time, note position of car as compared to initial level. A drop in elevation beyond that accountable to visible oil leakage or oil temperature change (shrink) will indicate cylinder or buried oil line leakage.

· 1005.2c ADDITIONAL INSPECTIONS AND TESTS - Following indicated devices shall be examined and tested as required:

· Normal and Final Terminal Stopping Devices (1002.2e)

· Simulated Elevator Operation Under Fire or Other Emergency Condition (1002.2f)

· Simulated Standby (Emergency) Power Operation (1002.2g)

· Emergency Terminal Speed Limit Device (305.2)

b. Traction Elevators (Annual Requirements) aka No-Load Tests:

· CAR SAFETIES 1002.3a - Inspect guide clearance, determine all working parts of the car safeties are in satisfactory operating condition, hand test to see safeties operate simultaneously with equal travel. With no load in car, run car down at slowest speed, hand trip governor and bring car to rest on safeties. The safety shall bring the car to rest promptly.

· GOVERNOR 1002.3b - Inspect and operate by hand to determine that all governor parts operate freely. Inspect bearings, rope grip jaws, and all rubbing surfaces for excessive wear and to be sure they are free of any foreign matter, (paint).

· OIL BUFFERS 1002.3c - Buffers shall be checked for oil level to be within allowable limits. Plunger shall be fully compressed and shall return to fully extended position within 90 seconds after release.

c. Semi Annual Elevator Inspections:

· REPORT OF INSPECTION OF ELEVATORS (VAFORM 10-6166) form will be used to document inspection results.

d. Traction Elevators (Five-Year Requirements) aka Full-Load Tests:

· CAR SAFETIES 1002.3a - Inspect guide clearance, determine all working parts of the car safeties are in satisfactory operating condition, hand test to see safeties operate simultaneously with equal travel. Place rated load in car, center on each quarter of the platform symmetrically with relation to the centerline of the platform. Run elevator at rated speed, hand trip governor and bring car to rest on safeties. (For CWT safety test shall be made with no load in car). Take exact measurements to see that stopping distance conforms to requirements of the American Standard Safety Code for Elevators. Return safety to normal running condition. Re-inspect and check guide clearances.

7. Schedule:

The contractor shall witness the tests and perform elevator inspections listed in Section 6 as listed in the schedule below:

a. Base Year: Contractor to perform the Semi-Annual Elevator Inspections, witness Hydraulic Elevators (Annual Requirements) aka Pressure Tests, and Traction Elevators (Annual Requirements) aka No-Load Tests for Bath and Canandaigua VAMC.

b. Option Year 1: Contractor to perform the Semi-Annual Elevator Inspections, witness Hydraulic Elevators (Annual Requirements) aka Pressure Tests, and Traction Elevators (Five-Year Requirements) aka Full-Load Tests for Bath and Canandaigua VAMC. Full-Load Tests shall be done during this option year in cooperation with Contractor that is awarded the elevator maintenance agreement for the Bath VAMC only.

c. Option Year 2: Contractor to perform the Semi-Annual Elevator Inspections, witness Hydraulic Elevators (Annual Requirements) aka Pressure Tests, & Traction Elevators (Five-Year Requirements) aka Full-Load Tests. Full-Load Tests shall be done during this option year in cooperation with Contractor that is awarded the elevator maintenance agreement for the Canandaigua VAMC only.

d. Option Year 3: Contractor to perform the Semi-Annual Elevator Inspections, witness Hydraulic Elevators (Annual Requirements) aka Pressure Tests, and Traction Elevators (Annual Requirements) aka No-Load Tests for Bath and Canandaigua VAMC.

e. Option Year 4: Contractor to perform the Semi-Annual Elevator Inspections, witness Hydraulic Elevators (Annual Requirements) aka Pressure Tests, and Traction Elevators (Annual Requirements) aka No-Load Tests for Bath and Canandaigua VAMC.

Place of Performance Canandaigua VA Medical Center (VAMC), 400 Fort Hill Ave, Canandaigua, NY 14424-1159

Bath VA Medical Center (VAMC), 76 Veterans Ave, Bath NY 14810

PERIOD OF PERFORMANCE

The period of performance shall be for one Base Year of 12 months and four 12-month option years.

QUALIFICATIONS

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions and clause apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” (SEP 2023) (DEVIATION OCT 2025) Addendum to 52.212-1, Instructions to Offerors–Commercial Items applies; see further below on this notice for details.

2. 52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998)

· 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. (SEP 2024)

· 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation. (JAN 2017)

· 52.204-7, System for Award Management—Registration (NOV 2024) (DEVIATION NOV 2025)

· 52.209-7, Information Regarding Responsibility Matters (OCT 2018) (DEVIATION NOV 2025)

· 52.219-1 Small Business Program Representations. (FEB 2024) (DEVIATION NOV 2025)

· 52.229-11, Tax on Certain Foreign Procurements – Notice and Representation (JUN 2020) (DEVIATION SEP 2025)

· 52.233-2 Service of Protest (SEP 2006) (DEVIATION NOV 2025)

· 852.233-70, Protest Content/Alternative Dispute Resolution (SEP 2018)

· 852.233-71, Alternate Protest Procedure (SEP 2018)

· 52.212-2 Evaluation-Commercial Products and Commercial Services (NOV 2021) (DEVIATION OCT 2025)

· Addendum to 52.212-2, Evaluation-Commercial Products and Commercial Services applies; see further below on this notice for details.

· The following contract clauses apply to this acquisition:

· 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025)

· 52.252-2 Clauses Incorporated by Reference (FEB 1998)

· 52.203-6, ALT I. Restrictions on Subcontractor Sales to the Government (NOV 2021)

· 52.203-17, Contractor Employee Whistleblower Rights. (NOV 2023)

· 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. (JAN 2017)

· 52.204-9, Personal Identity Verification of Contractor Personnel (JAN 2011)

· 52.204-13, System for Award Management-Maintenance (OCT 2018) (DEVIATION NOV 2025)

· 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (JAN 2025) (DEVIATION NOV 2025)

· 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters. (OCT 2018) (DEVIATION NOV 2025)

· 52.209-10, Prohibition on Contracting With Inverted Domestic Corporations. (NOV 2015) (DEVIATION NOV 2025)

· 52.217-9 Option to Extend the Term of the Contract (MAR 2000)

· 30 days; 60 days; 5 years

· 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns. (OCT 2022) (DEVIATION NOV 2025)

· 52.219-8, Utilization of Small Business Concerns. (JAN 2025) (DEVIATION NOV 2025)

· 52.219-28, Postaward Small Business Program Rerepresentation (JAN 2025) (DEVIATION NOV 2025)

· 52.222-3, Convict Labor. (JUN 2003) (DEVIATION NOV 2025)

· 52.222-35, Equal Opportunity for Veterans. (JUN 2020) (DEVIATION NOV 2025)

· 52.222-36, Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025)

· 52.222-37, Employment Reports on Veterans. (JUN 2020) (DEVIATION NOV 2025)

· 52.222-40, Notification of Employee Rights Under the National Labor Relations Act. (DEC 2010) (DEVIATION NOV 2025)

· 52.222-41, Service Contract Labor Standards. (AUG 2018) (DEVIATION NOV 2025)

· 52.222-42, Statement of Equivalent Rates for Federal Hires. (MAY 2014)

· WG-2805-10 $34.29

· 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). (AUG 2018) (DEVIATION NOV 2025)

· 52.222-50, Combating Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025)

· 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) (DEVIATION NOV 2025)

· 52.222-62, Paid Sick Leave Under Executive Order 13706. (JAN 2022) (DEVIATION NOV 2025)

· 52.222-90, Addressing DEI Discrimination by Federal Contractors (APR 2026)

· 52.223-5, Pollution Prevention and Right-to-Know Information (MAY 2024)

· 52.223-23, Sustainable Products. (MAY 2024) (DEVIATION NOV 2025)

· 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving. (MAY 2024)

· 52.228-5, Insurance-Work on a Government Installation (JAN 1997)

· CL-120, Supplemental Insurance Requirements

· 52.229-3, Federal, State, and Local Taxes (FEB 2013) (DEVIATION SEP 2025)

· 52.232-33, Payment by Electronic Funds Transfer-System for Award Management. (OCT 2018)

· 52.232-40, Providing Accelerated Payments to Small Business Subcontractors. (MAR 2023)

· 52.233-3, Protest after Award. (AUG 1996) (DEVIATION NOV 2025)

· 52.233-4, Applicable Law for Breach of Contract Claim. (OCT 2004) (DEVIATION NOV 2025)

· 52.237-2, Protection of Government Buildings, Equipment, and Vegetation (APR 1984)

· 52.244-6, Subcontracts for Commercial Products and Commercial Services. (JAN 2025) (DEVIATION OCT 2025)

· 852.201-70, Contracting Officer’s Representative (DEC 2022)

· 852.203-70, Commercial Advertising (MAY 2018)

· 852.204-70, Personal Identity Verification of Contractor Personnel (MAY 2020) (DEVIATION FEB 2026)

· 852.204-72, Personnel Vetting and Credentialing (MARCH 2026)

· Fire Alarm Electrician – Tier 1/Low Risk

· 852.215-71, Evaluation Factor Commitments (OCT 2019)

· 852.222-71, Compliance with Executive Order 13899 (DEVIATION) (APR 2025)

· 852.232-72, Electronic Submission of Payment Requests (NOV 2018)

· 852.242-71, Administrative Contracting Officer (OCT 2020) Addendum to 52.212-1, Instructions to Offerors–Commercial Items All quoters shall submit the following:

A technical capability statement that clearly and concisely describes how the offeror will provide the required services without parroting back each section of the statement of work. This should be a maximum 10-page technical capability statement demonstrating the Vendor’s technical capability to meet all the requirements of the statement of work.

All quotes shall be sent to the Contract Specialist, via email at Brian.Wiley@va.gov.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12.

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Addendum to 52.212-2, Evaluation-Commercial Products and Commercial Services

1. Basis for Award. The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

2. The following are the decision factors:

a. Technical Capability

b. Past Performance

c. Price

2. Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process, where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:

a. Technical Capability: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the information requested in the addendum to 52.212-1, Instructions to Offerors section of the solicitation.

b. Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies, Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.

c. Price: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Total Evaluated Price will be that sum. Price will be evaluated determine whether it is fair and reasonable and if it reflects that the offeror understands the work.

52.219-14 Limitations on Subcontracting (Oct 2022)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition.

Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that—

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to—

(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with subparts 19.8, 19.13, 19.14, and 19.15;

(4) Orders expected to exceed the simplified acquisition threshold and that are—

(i) Set aside for small business concerns under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to small business concerns under multiple-award contracts as described in 19.504(c)(1)(ii);

(5) Orders, regardless of dollar value, that are—

(i) Set aside in accordance with subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 8.405-5 and 16.505(b)(2)(i)(F); or

(ii) Issued directly to concerns that qualify for the programs described in subparts 19.8, 19.13, 19.14, or 19.15 under multiple-award contracts, as described in 19.504(c)(1)(ii); and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) Limitations on subcontracting. By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for—

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 75 percent subcontract amount that cannot be exceeded.

(f) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause— [Contracting Officer check as appropriate.]

□ By the end of the base term of the contract and then by the end of each subsequent option period; or

□ By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.

(g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.

(1) In a joint venture comprised of a small business protégé and its mentor approved by the Small Business Administration, the small business protégé shall perform at least 40 percent of the work performed by the joint venture. Work performed by the small business protégé in the joint venture must be more than administrative functions.

(2) In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture. Work performed by the 8(a) participants in the joint venture must be more than administrative functions.

(End of clause) Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than October 29th, 2026, at 2:00pm Brian.Wiley@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

APEX Accelerators. If you would like assistance in responding to this post, please reach out to the Apex Accelerator Team in your area. Their website is APEX Accelerators and you can find your local office by searching the map on their home page. The Apex Accelerators offer a free service of assistance with reviewing and responding to government notices and postings for potential procurements.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. All questions must be submitted no later than 4:00pm ET on October 27, 2026. Not all questions will be answered. Answers to questions will be published via amendment to the solicitation.

Point of Contact Contract Specialist, Brian Wiley at Brian.Wiley@va.gov Effective Date: 01/15/2026 Revision: 03