Vendor Question and Answer Amendment - 36C24227Q0024 - 0001- Kitchen Exhaust .pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

0001 10-05-2026

None

36C528

Department of Veterans Affairs Network Contracting Office (NCO) 2 3495 Bailey Avenue Building 3, 2nd floor Buffalo NY 14215

36C528

Department of Veterans Affairs Network Contracting Office (NCO) 2 3495 Bailey Avenue Building 3, 2nd floor Buffalo NY 14215

To all Offerors/Bidders

36C24227Q0024

X

X X

See CONTINUATION Page

X 1

The purpose of this amendment answers vendor questions in the word document below. Please see the attached drawings for additional information.

Offers are due October 8, 2026, at 3:30PM EST.

Leia LaBruna Contracting Officer

Kitchen Exhaust Hood Maintenance – Castle Point/ Montrose - Questions

1. Ductwork length for each hood/system – Refer to PDF attachment containing the photographs.

2. Number of existing access panels on each duct run – None

3. Length of each hood and the filter size(s) for each hood – This information is not available for each hood system; the SOW has the number of filters in each hood.

4. Whether the listed count of zero filters for system CP-15H-G-2 is correct – Yes, it is correct.

5. Number of existing access panels on each duct run. No access panels. All the hoods have access to the exhaust fans. The request to install access panels are for the hoods with longer horizontal and vertical ductwork runs located in Building 15H (CP) & Building 13 (FDR).

6. Length in feet of each hood – This information is not available, but we have provided pictures of all the hoods.

7. Filter size(s) for each hood (the filter counts are listed in B.2.4). This information is not available.

We do not expect the vendors to replace the filters, only to clean the filters.

8. Photos of each hood, associated ductwork, and exhaust fan. This information was provided with the SOW. Photos of the exhaust fans are not available.

9. Filters. Does the VA expect the contractor to clean the existing filters in place at each visit, or to supply replacement filters? We do not expect the vendors to replace the filters, only to clean the filters at the site.

10. Roof and fan access. How are the roof fans reached (fixed ladder, hatch, lift)? Are fall-protection anchors provided? May roof work be done outside the 3:00–10:00 PM window when it is dark or the weather is poor? The exhaust fans are typically on flat roofs or at ground level, access is typically via elevator, staircase, and stepladder. All work shall be performed during those hours (3pm to 10 pm). Vendor shall provide their own Personal Protective Equipment (PPE) to complete the work on the contract.

11. Access panels. Please confirm if the contractor supplies the panels and whether the VA requires a specific listing (for example, grease-duct listed). Building 15H: nine 20"x20" panels on 8"x24" duct. Building 13: four 12"x12" panels on 12"x14" and 12"x16" duct. May sizes be verified in the field before ordering? Are hot-work permits or infection-control measures required for cutting into duct?

Yes, hot work permits and infection control measures apply.. The VA expects the vendor to inspect the ductwork and confirm that the access panels will fit the ductwork prior to purchasing the access panels. The VA expects the vendor to verify the exact number of panels needed to clean the entirety of the ductwork prior to purchasing the access panels. The VA expects the vendor to identify any problems or concerns that will affect the installation of the panels. The vendor is responsible for providing and installing the access panels.

See below excerpt from section B.2.1 GENERAL I, L, M, and N in the SOW that pertains to the above questions:

All access panels shall be listed and constructed for use with grease-laden kitchen exhaust systems and shall comply with the applicable requirements of NFPA 96. Access doors shall be grease-tight, gasketed or otherwise sealed as required, and shall be designed to prevent the escape of grease, vapors, and air from the duct system. Access panels shall be installed in locations that provide safe and unobstructed access for inspection and cleaning, with sufficient clearance for the door to be fully opened and cleaning tools to be used effectively. The contractor shall verify field conditions and coordinate final panel locations with the owner prior to purchasing any materials and prior to installation, and all work shall comply with NFPA 96, applicable building and fire codes, and the access-door manufacturer’s listing and installation requirements.

12. Existing access panels. To price each cleaning, we need the number of access panels already installed at each campus, by building and hood system, with the size and type of each. Please provide a list of as-built duct drawings. Does the VA expect all access panels, existing and new, to be opened, cleaned and inspected at every visit? Yes the VA expects the entire accessible duct on each hood to be inspected and cleaned during each visit. The SOW provides the length of the ductwork and duct sizes. The majority of the hood systems have ductwork that is accessible via their roof exhaust fans. VA has included line items in this contract to address accessing this the longer ductwork runs at Building 15H (CP) & 13 (FDR) in order to clean the entire duct.

13. Site access. What badging, background checks or escorts are required, and how much lead time is needed before the first visit? Where may we park and stage equipment? Parking will be provided for staging, and working. The vendor personnel has to arrive onsite with a valid government ID to obtain a temporary visitor's badge.

14. Water and waste. What water source is available, and where may wash water and grease be disposed of? The vendor is responsible for disposing of grease at their own expense. Water will be provided at the site for the vendor to perform the work specified on the contract.

15. Schedule. Are the two annual cleanings expected in fixed months? When must the first cleaning occur after 11/01/2026? May the two campuses be scheduled on different days? Yes, the work on this contract must be completed semi-annually. The last cleaning was performed in Sept 2026, and the next cleaning will need to be performed in March 2027.

16. Building 5 layout. The SOW says hoods FDR-B5-1-1 through -5 have separate exhausts with about 60 ft of 24"x24" duct for the building. How many roof fans serve Building 5? The photo for FDR-B5-1-3 says, "Over Fryer" while the SOW table says, "Over Line Grills." Which is correct?

There are 8 roof exhaust fans in Building 5. And Hood FDR-B5-1-3 is over a fryer.

17. Hood CP-15H-G-2. This hood lists 0 filters. What type of hood is it? It’s a small hood, and it’s pictured in the scope of work. And it has 0 filters.

18. Is a particular duct/access-panel metal gauge required, or should installation follow the listed panel manufacturer's requirements and applicable code? Yes, the installation should follow the manufacturer’s requirements and applicable code.

19. Is there insulation around the ducts at the proposed panel locations? If so, who removes and reinstalls it for installation and subsequent cleaning access? Yes, there is insulation/plaster around the ductwork at Building 15H; the vendor will be expected to remove it.

20. Has any insulation at those locations been tested for asbestos-containing material? If so, could you provide the results or applicable survey? This information is unknown, but if it is determined that it needs to be tested for asbestos, then the VA will test the material.

21. What access and cleaning methods have been used previously in the duct segments where new panels are proposed? The ductwork at those two buildings (Building 13 (FDR) & 15H (CP)) do not currently have access panels. Therefore, cleaning was limited to accessible areas near the kitchen exhaust hood and the roof exhaust fans.

22. Is there any known inaccessible or uncleaned buildup that should be accounted for in the initial visit? See above response to question 21.

Building 15H Castle Point (CP) Canteen Exhaust Hood System Ductwork Length

1. Exhaust Hood System # 1 (5 Filters) – 20 Ft. of 8” x 24” Horizontal Ductwork 24 Ft. of 8” x 24” Vertical Ductwork

2. Exhaust Hood System # 2 (0 Filters) – 25 Ft. of 8” x 24” Horizontal Ductwork 24 Ft. of 8 x 24” Vertical Ductwork

The roof where the exhaust fans are located is above the second floor of Building 15H.

New Microsoft Word Document

Bsmt Fl - B15H CP Canteen Exhaust Hood DWG

1st Fl - B15H CP Canteen Exhaust Hood DWG

New Microsoft Word Document (2)

Building 13 Montrose (FDR) Canteen Exhaust Hood System Ductwork Length

1. Exhaust Hood System # 1 (5 Filters) – 12 Ft. of 12” x 14” Horizontal Ductwork 8 Ft. of 12 x 14” Vertical Ductwork

2. Exhaust Hood System # 2 (7 Filters) – 20 Ft. of 12” x 16” Horizontal Ductwork 8 Ft. of 12 x 16” Vertical Ductwork

1 = 1'/ "

1 1

RENOVATE VCS

620102_1

03/15/19

620-F-19

MONTROSE, N.Y.

PATRIOT CAFE

JAB/JMB

TRASH COMPACTOR

TOTAL NUMBER OF SEATS

T1 25"x24"

36"X36" TABLE W/4 CHAIRS

30"X24" TABLE W/2 CHAIRS

D10

D6

NO. ITEM

36"x36"

SIZE

30"x24"VC

SUPPLIER/

INSTALLER

QUANTITY

# OF SEATS

VC = CANTEEN SUPPLY AND MEDICAL CENTER INSTALLATION

** PURCHASE 10% BARIATRIC CHAIRS

NOTE TO MEDICAL CENTER:

1. ALL CONSTRUCTION AND/OR DEMOLITION SHOWN ON PLAN IS THE RESPONSIBILITY OF THE MEDICAL CENTER, OR

ITS DESIGNATED REPRESENTATIVE/CONTRACTOR, INCLUDING, BUT NOT LIMITED TO, EQUIPMENT REMOVAL, DISCONNECTING & INSTALLING NEW UTILITIES, WALL TREATMENTS, PAINTING, REMOVAL AND DISPOSAL OF OLD

FURNITURE, RECEIVING AND INSTALLATION OF NEW FURNITURE, INSTALLATION OF NEW CEILING, LIGHTING AND

DUMPSTER FOR CONSTRUCTION DEBRIS.

2. ALL VCS PROVIDED EQUIPMENT MUST BE PROPERLY RECEIVED AND SECURELY STORED BY THE MEDICAL

CENTER AS IT ARRIVES. REQUESTED DELIVERY DATES SHOULD BE SCHEDULED WITH THE VCS CENTRAL OFFICE AS

SOON AS POSSIBLE TO ENSURE TIMELY DELIVERY FOR THE PROJECT. THE MEDICAL CENTER IS RESPONSIBLE FOR

THE MOVEMENT, ASSEMBLY AND INSTALLATION OF ALL FOOD COUNTERS AND EQUIPMENT IDENTIFIED ON THE

EQUIPMENT SCHEDULE WITH THE NOTATION, "CC" AND "KC".

3. SECURITY CAMERAS ARE TO BE INSTALLED AT TYPICAL LOCAITON, I.E. CASH REGISTER, ENTRANCES/EXITS, STOCKROOM, FOOD LINE, KITCHEN, ETC. THE EXACT LOCATION WILL BE DETERMINED BY VCS VENDOR AND

COORDINATED WITH LOCAL ENGINEERING SERVICE DURING SITE VISIT BY VCS SECURITY VENDOR.

SERVER

EXISTING WALL TO REMAIN

NEW FULL HEIGHT WALL

EXISTING WALLS TO

BE REMOVED

NEW 60" HIGH WALL

LEGEND

(48" + 12" ETCHED GLASS)

ITEM

EQUIPMENT SPECIFICATIONS

NO.

STEAM

ALTERNATE

ENERGY SOURCE

PREFERRED ENERGY SOURCE

PLUMBING

ELECTRICAL

MODEL

L/W/H

WALL

KW/AMPSVOLTS

POWER

STEAM GAS

WASTE

HOT COLD

WATER

ELEC

VENTILATION

GREASE

LADEN

GAS

LADEN AIR

HEAT OR

MOISTURE

ADDITIONAL NOTES

VV = VCS PURCHASE AND INSTALL

VC = VCS PURCHASE AND VAMC CONSTRUCTION CONTRACTOR INSTALL

CC = VAMC CONSTRUCTION CONTRACTOR PURCHASE AND INSTALL

120V OUTLET WITH EQUIPMENT NUMBER

208V OUTLET WITH EQUIPMENT NUMBER

STUB UP WITH EQUIPMENT NUMBER

SPARE 120V OUTLET

J-BOX WITH EQUIPMENT NUMBER

H

C

D

COLD WATER

HOT WATER

DRAIN

UTILITY LEGEND

S

GAS G

7/20/24

TELEPHONE LINE OUTBOUND ONLYOUT

LAN

13A

LAN (LOCAL AREA NETWORK)

HOT WELL UNIT

DOME SECURITY CAMERA

C1

CONDIMENT STAND

FABRICATED

108/30/45

VC

B1

BEVERAGE COUNTER

FABRICATED W/ SINK

104/36/34

* SEE NOTE BELOW

3/8"22/22/37

1-PHASE, 26A

B17E

COFFEE BREWER

(3-Wires + Ground)

B6E

VV

7/20/19

B7E

HOT CUP DISPENSER (2)

COLD CUP DISPENSER

(2)

120/208V

OG2

12"

AFF

OG1 31/23/34

120/1 3/8"

DUKE E302SW VC

***STAINLESS STEEL

INTERIOR AND SHELVES***

REFRIGERATED

TABLE

TRUE

TFP-64-24-D-4

64/31/45 VC

T

R U

O

N

E P

B

48"

208/1 15.3A

STRUCT CONCEPTS

B2432H-4 (EXTG)

K12E

HEATED

SELF-SERVER CASE

/32

/82

K15

208/1 11.9A

STRUCT CONCEPTS

B5932

REFRIGERATED

SELF-SERVER CASE

NEMA 6-20P

/32

/82

INTERIOR AND SHELVES***

***STAINLESS STEEL

ITEM

EQUIPMENT SPECIFICATIONS

NO.

STEAM

ALTERNATE

ENERGY SOURCE

PREFERRED ENERGY SOURCE

PLUMBING

ELECTRICAL

MODEL

L/W/H

WALL

KW/AMPSVOLTS

POWER

STEAM GAS WASTE

HOT COLD

WATER

ELEC

VENTILATION

GREASE

LADEN

GAS

LADEN AIR

HEAT OR

MOISTURE

ADDITIONAL NOTES

EXISTING

OG11 FRYER - ELECTRIC (2)

FRYMASTER OCF30ATOE

FPEL114-LCA

16/30/46

18"

208/3 39A

36/30/36

36x30 E

KEATING

OG12

GRIDDLE

6.9A120/1

16/36/40

FRYMASTER

DUMP TABLE W/

HEAT LAMP

OG5 VC

I M

A

NEW DINING AREA

36"X36" TABLE W/3 CHAIRS, HANDICAP

D11 36"x36"

3 12VC

K21E

REFRIGERATOR

K22E

FREEZER

36"X21" CAMBRO DUNNAGE

TYP.

SW9

ENCORE OVEN 33/22/19

40"

220/1 30A

TURBO-CHEF

BULLET

BUILT

IN

15E

CASH REGISTER

12/14

/14

PURCHASE NEW

WIRED THRU OG1 LOAD

CENTER

REFRIG FOOD PREP.

FA8

TSSU-36-12M-B

115/1

8.3A36

/34

/40

TABLE

NEMA 5-15PVC

K38

WORK TABLE W/

DRAWER

XX

22A

8KW

208/3

K16

2 SECTION

TS-49

115/1 9.1A

/29

/78

K17

2 SECTION

TS-49F

115/1 11A

/29

/78

FC15

INDUCTION RANGE

COOKTEK

MC1800G-620101

14/15/4 15A120/1

NEMA 5-15P

(COUNTERTOP) (2)

EXHAUST HOOD 120/42/34 VVK2

XX

EXHAUST HOOD 96/42/34 VVK1

K40

WORK TABLE W/ DRAWER

& OVERHEAD SHELF

EAGLE UT3060SE 60/30/34 VC

K4

CONVECTION OVEN

ASC-4E

ALTO-SHAAM

38/45/58

208/3

29A

10.4KW

W/ STAND

X X X

& FROSTED GLASS

NEMA 6-20P

EAGLE UT3060SE 60/30/34

4.8A

120/1

40"

13/20/31 VC

2.8A B13

COFFEE CREAMER

INTERNATIONAL

DELIGHT

FC8

HOLDING BIN

DUKE

FWM3-42

21/16/22

13.3A

& REUSE EXISTING

PLACE ORDER CUSTOMER

PICK-UP

6E

ESPRESSO MACHINE VV

EXISTING 30A NEMA L6-30P

17/21/30

24"

220/1

3/8"

RELOCATED FROM EXTG

COFFEE SHOP

K14

WORKTOP

TWT-27F-HC

115/1 9.1A

/30

/33

K39

WORK TABLE

EAGLE UT3030SE 30/30/34

UNDERCOUNTER

TUC-36-LP

37/30/30 VC

6.1A

UNDERCOUNTER

ICE CADDY

CAMBRO

100ICSL4S

23/30/29 VC

30"X36" TABLE W/1 CHAIRS & 60" BENCH SEAT

D7 30"x36"VC 4 8

BARHEIGHT TABLE, WALL-MOUNTED

D12 SEE PLAN

1VC

BARSTOOL HEIGHT CHAIRS

D13 5 5VC

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OF

DATE

DRAWING NO.

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DRAWING TITLE

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COORDINATIONS

NAME

REVISIONS

SCALE

D.S.

D.S.

STAIR HALL 1

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CTR HT WALL

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K38

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K39

D10

D11

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BARHEIGHT TABLETOP & STOOLS (5)

D12

D13

VHAMORBOUTIS

Oval

Oval

Highlight

HOOD INFORMATION: ECONOAIRE

HOOD INFORMATION

PERFORATED SUPPLY PLENUM(S): ECONOAIRE HOOD OPTIONS

FAN #1 - VXD200 EXHAUST FAN FOR KITCHEN HOOD

MUA FAN INFORMATION

EXHAUST FAN INFORMATION

FAN OPTIONS

CURB ASSEMBLIESELECTRIC MAKE-UP AIR UNIT(S)

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GENERAL NOTES

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KITCHEN EXHAUST HOOD SPECIFICATIONS: by VentilationDirect

FLOOR PLAN SCALE: 1/4"= 1'-0"

SCALE: 1/2"= 1'-0"

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FDR B13 Hood System DWG Final

New Microsoft Word Document

FDR B13 Hood System DWG Final.pdf

FDR B13 Hood System DWG

FDR B13 Canteen

Sheets and Views

Model

FDR B13 Hood System specs

FDR-B5-1-1, FDR-B5-1-2, FDR-B5-1-3, FDR-B5-1-4, FDR-B5-1-5 have separate exhaust:

Estimated length of exhaust ductwork is 60 ft. of 24” x 24” for this building

FDR-B5-1-1 and FDR-B5-1-2 Building 5 – 1st Floor Main Kitchen - Over Kettles used by Food and Nutrition Service (F&NS):

FDR-B5-1-3 Building 5 – Room Next to Main Kitchen - Over Fryer used by Food and Nutrition Service

(F&NS):

FDR-B5-1-4 Building 5 – 1st Floor - Room Next to Main Kitchen Currently Used Food and Nutrition Service (F&NS):

FDR-B5-1-5 Building 5 – 1st Floor Main Kitchen - Over small oven used by Food and Nutrition Service

(F&NS)

FDR-B13-1-1 Building 13 – Canteen Hood #1, 1st Floor - used by the Canteen Estimated length of exhaust ductwork is 20 ft. of 12” x 14” for this Hood exhaust system

FDR-B13-1-2 Building 13 – Canteen Hood #2, 1st Floor - used by the Canteen Estimated length of exhaust ductwork is 28 ft. of 12” x 16” for this Hood exhaust system

CP-15H-G-1, Building 15H Over grill and fryer used by the canteen:

Estimated length of exhaust ductwork is 44 ft. of 8” x 24” for this Hood exhaust system

CP-15H-G-2, Building 15H Over small grill used by the canteen:

Estimated length of exhaust ductwork is 50 ft. of 8” x 24” for this Hood exhaust system

CP-B16-1-1 Building 16 – 1st Floor Main Kitchen used by Food and Nutrition Service:

Estimated length of exhaust ductwork is 12 ft. of 24” x 24” for this Hood exhaust system

FDR-B5-1-3 Building 5 – Room Next to Main Kitchen - Over Fryer used by Food and Nutrition Service (F&NS):