852.236-80_Subcontracts and Work Coordination - effective 01 Oct 2026.docx

852.236-80 Subcontracts and Work Coordination.

As prescribed in 836.101-771, insert the following clause:

SUBCONTRACTS AND WORK COORDINATION (OCT 2026)(DEVIATION)

(a) Nothing contained in this contract is to be construed as creating any contractual relationship between any subcontractor and the Government. Divisions or sections of specifications are not intended to control the Contractor in dividing work among subcontractors, or to limit work performed by any trade

(b) The Contractor is responsible to the Government for acts and omissions of his/her own employees, and of the subcontractors and their employees. The Contractor is also responsible for coordination of the work of the trades, subcontractors, and material suppliers.

(c) The Government or its representatives must not undertake to settle any differences between the Contractor and subcontractors or between subcontractors.

(d) The Government reserves the right to refuse to permit employment on the work, or require dismissal from the work, of any subcontractor or subcontractor employee who, by reason of previous unsatisfactory work on Department of Veterans Affairs projects or for any other reason, is considered by the Contracting Officer to be incompetent, careless, or otherwise objectionable.

(End of clause)

Alternate I (OCT 2026)(DEVIATION)

For requirements that include new construction work with complex mechanical-electrical work substitute the following paragraph (b) for paragraph (b) of the basic clause above:

(b) The Contractor is responsible to the Government for acts and omissions of his/her own employees, and subcontractors and their employees. The Contractor is also responsible for coordination of the work of the trades, subcontractors, and material suppliers.

(1) The Contractor must, in advance of the work, prepare coordination drawings showing the location of openings through slabs, the pipe sleeves and hanger inserts, as well as the location and elevation of utility lines, including, but not limited to, conveyor systems, pneumatic tubes, ducts, and conduits and pipes 2 inches and larger in diameter.

(i) These drawings, including plans, elevations, and sections as appropriate, must clearly show the manner in which the utilities fit into the available space and relate to each other and to existing building elements.

(ii) Drawings must be of appropriate scale to satisfy the previously stated purposes, but not smaller than 3/8-inch scale.

(iii) Drawings may be composite (with distinctive colors for the various trades) or may be separate but fully coordinated drawings (such as sepias or photographic paper reproducible) of the same scale.

(iv) Separate drawings must depict identical building areas or sections and must be capable of being overlaid in any combination.

(v) The submitted drawings for a given area of the project must show the work of all trades that must be involved in that particular area.

(2) Six complete composite drawings or six complete sets of separate reproducible drawings must be received by the Government not less than 20 days prior to the scheduled start of the work in the area illustrated by the drawings, for the purpose of showing the Contractor’s planned methods of installation.

(3 The objectives of such drawings are to promote carefully planned work sequence and proper trade coordination, in order to assure the expeditious solutions of problems and the installation of lines and equipment as contemplated by the contract documents while avoiding or minimizing additional costs to the Contractor and to the Government.

(4) If the Contractor discovers a conflict in the location or elevation of any utilities—either with each other, with structural elements, or with other construction items—the Contractor must notify the Contracting Officer within one business day.

(5) The Contractor must also provide a proposed solution to resolve the issue or request further instructions if adjustments beyond standard trade coordination are required.

(6) Utilities installation work must not proceed in any area prior to the submission and completion of the Government review of the coordinated drawings for that area, nor in any area in which conflicts are disclosed by the coordination drawings, until the conflicts have been corrected to the satisfaction of the Contracting Officer.

(7) The Contractor is responsible for submitting all required drawings promptly, in accordance with the project requirements, to ensure completion of the work within the contract’s specified time frame.