P01 - SOW - 528A6-24-608 Renovate Building 76 Restrooms.pdf

PROJECT NO. 528A6-24-608

RENOVATE B-76 RESTROOMS

BATH VAMC, NY 12/29/2025

Scope of Work

(A/E – Design Services)

528A6-24-608

The project is to design the renovation of (15) restrooms in Building 76 as well as replace existing flooring within the Urgent Care Center. All designs will follow, but are not limited to, VA Space Planning Specifications, in conjunction with the VA Master specifications as outlined in VA Handbook 7610. The design will also be done to ensure that the design meets all the requirements/specifications for local, state, and federal codes. The estimated construction cost for the design must fall within the VA budget.

EXISTING CONDITIONS:

The (15) restrooms in the main hospital, building 76 (Patient & Staff), are not ADA accessible and require updating. Additionally, the existing flooring within the Urgent Care Center is deteriorating and in need of being replaced. An engineering solution is being sought to correct the problem while maintaining a level of decorum our patients have come to expect.

A/E SCOPE OF SERVICES:

1. Provide investigative and schematic design services, construction documents including submittals, working drawings, specifications, cost estimates, shop drawing review and construction period services as required to renovate the area. Services will include all

Mechanical, Electrical, Plumbing or any other Engineering or Architectural work associated with this project. Final design submission shall include phased drawings of all abatement, demolition, and construction work as required to allow the continuous use, with minimal interruption of services, to all of the associated areas. Provide an

NFPA/Life Safety Code review and make sure all building codes are addressed with the project. Provide an asbestos review during the design as needed.

2. Provide contract specifications utilizing the VA Master Specifications available at www.cfm.va.gov/TIL/. Edited specifications are to be provided to the Bath VAMC electronically by either email or uploaded to Autodesk Construction Cloud, as well as hard copies. All edited specifications are to be edited to the specified project and have all impertinent specs and information removed.

3. Attend design review meetings and make all necessary site visits during design to gather information necessary from the existing sites, building plans, utility plans, etc. to provide a complete assessment of the proposed work.

4. Assess the intent and scope of this project and work with the Medical Center staff to develop a final design and cost estimate to best suit the needs and constraints of the government, while incorporating VAMC Bath Engineering Service, VA Network 2, or any other government comments.

5. Provide one (1) hard copy set of “Architectural E1” (30”x42”) size working drawings, specifications, and cost estimate at the 30%, 60% and the 90% (red line) review stages.

Also, provide one (1) electronic set and provide one (1) set of drawings stamped and signed by an Engineer and /or Architect licensed in the State of New York, specifications, and cost estimates at final design submission. Electronic set uploaded to Autodesk

Construction Cloud, at 100% final stage is to be provided in both PDF and AutoCAD

2025 formats w/ reference files.

6. Upon completion of the 90% documents and prior to the red line and final adjustments, the A/E shall take the drawings and go completely through the design in the purposed spaces and make sure the contract drawings and specifications are doable and complete.

7. Project completion of construction documents, including final design, contract drawings, specifications, and cost estimate is to be 180 calendar days from award of contract.

8. Provide a detailed material/labor cost estimate for construction of this project at the 60% as well as the 100% review stage.

9. Bring final construction documents back to site and ensure that the design is complete and construction will be able to be done, with no/minimal changes required. Complete understanding of design vs. actual site conditions.

http://www.cfm.va.gov/TIL/

10. Attend pre-bid job walk and provide all engineering responses to questions asked by potential bidders and issue an addendum, if necessary.

11. Provide a technical review of all project submittals/shop drawings related to the project and provide all required responses to any design/conflict questions encountered in these areas during construction in an expeditious manner. A walk through is required at the end of the construction to provide a punch list of items to ensure the “completeness” of the construction, both technologically and physically.

12. Provide expeditious responses to all design/conflict questions encountered during the construction phase.

13. Upon completion of the project, provide two (2) sets of stamped “Architectural E1” (30”x

42”) as-built drawings, as well as a complete set in PDF and AutoCAD 2025 formats.

A/E Deliverables Required:

DESIGN PHASE:

a. Conceptual Design (10%)

i. Design Charrette meeting

b. Schematic Design (30%)

i. Initial site visit to become familiar with VA Facilities personnel, the site and site conditions.

ii. Site investigation and surveys.

iii. Design plans to include at minimum, proposed phasing to meet the design intent.

iv. Schematic Design drawings shall be submitted to the VA in .pdf and CAD formats in addition to one (1) full sized drawing set and one (1) half sized drawing set.

v. Develop specifications table of contents

c. Design Development (60%)

i. Meetings as required.

ii. Site investigations and surveys include written descriptions of site obstructions.

iii. Analysis of subject utility services.

iv. Design plans to include at minimum, proposed phasing.

v. Response/incorporation of Schematic Design review comments.

vi. Schematic level cost estimate for budget check.

vii. Design Development drawings shall be submitted to the VA in pdf and

CAD formats in addition to one (1) full sized drawing set and one (1) half sized drawing set.

viii. Develop specification package showing all the redline changes.

d. Un-Reviewed Final Design (90%)

i. Complete submittal of design drawings, specifications, submittal register, and cost estimates for final review for each facility.

ii. Prior to submission of the un-reviewed final drawings and specifications, the A/E shall conduct a narrative walk-through with the COR and identified VA staff for each of the trades included in the project to demonstrate that the work shown on the drawings can be physically constructed as depicted. The trades may include but not be limited to

HVAC, Electrical, Architectural, etc. The designer for each trade shall be present at the walk-through which will encompass all the physical areas affected by the project. Upon completion of the walkthrough, the VA will give directions to the A/E whether the design may proceed to completion as shown or whether some re-design is necessary. The walk-through shall be scheduled by the A/E in a manner that will allow corrections before the un-reviewed final submission due date. Required corrections will not excuse the A/E from submitting the un-reviewed final drawings and specifications on time.

iii. Response/incorporation of Design Development review comments.

iv. Un-Reviewed Final Design drawings shall be submitted to the VA in .pdf and CAD formats in addition to one (1) full sized drawing set and one (1) half sized drawing set.

e. Unstamped Design (100%)

i. Submittal of final, unstamped, design drawings and submittals including material submittal listing, finish schedule, and final cost estimate.

ii. Response/incorporation of Un-Reviewed Final Design review comments

iii. Unstamped Design drawings shall be submitted to the VA in .pdf and

CAD formats in addition to one (1) full sized drawing set and one (1) half sized drawing set.

f. Final Design (100%)

i. Submittal of stamped final design drawings and specifications including material submittal listing, finish schedule, and final cost estimate.

ii. Response/incorporation of all previous submission review comments.

iii. Final design drawings shall be submitted to the VA in .pdf and CAD formats in addition to one (1) bound full sized drawing set and one (1) bound half sized drawing set. All drawings shall be stamped by a

Professional Engineer.

iv. Final Specifications shall be stamped by all applicable A/E Professionals and submitted in .pdf and word format in addition to one (1) bound, double sided, printed copy.

v. Final submittal schedule shall be included in the project specifications.

Submittal schedule shall be organized by specification number followed by the item to be submitted on per the section. Submittal schedule shall also include all required shop drawing submissions.

vi. Final cost estimate for construction shall be in RS Means formatting including detailed material and labor costs. Submission shall be in an editable Excel document.

g. Design Review and Completion Schedule

i. Conceptual Plan: 10 calendar days after contract award

i. Design Development 30% Submittal 45 calendar days after contract award

(Includes 10 days for VA review of the 30% review)

ii. Mid-Design 60% Submittal 90 calendar days after contract award

(Includes 15 days for VA review of the 60% review)

iii. Un-Reviewed Final Design 90% Submittal 150 calendar days after contract award (Includes 10 days for VA review of the 60% submittal)

iv. Final Design 100% Final Submittal 180

v. days after contract award

(Includes 5 days for VA review of the Un-Reviewed submittal

CONSTRUCTION PHASE:

i. Provide a minimum of 10 on-site inspections for critical testing required by specifications.

ii. The A/E is expected to be available within 48 hours after the VA requests a site visit in addition to same day emergency requests. A/E is to submit the cost per additional on-site inspections if required.

iii. Provide the contractor with a furnished submittal and shop drawing review for conformance with the specifications. All corrections, recommendations and approval evaluations are to be referred to by the

COR for submission in an expeditious manner.

iv. Provide written clarification to questions (RFI) about works produced by the A/E, site conditions, unforeseen conditions, or conflicts in the work and provide bulletins for omissions in an expeditious manner.

v. Provide review and evaluation of contractor’s fee proposals and contract changes to the Contracting Officer and the Contracting Officer’s

Technical Representative as required.

vi. In-process field inspection of critical testing required by specifications.

vii. Final inspection and final punch list.

viii. As-build drawings (CAD).

POST-CONSTRUCTION PHASE:

i. Record Documentation Sets

ii. Upon completion of the project, develop record documentation set within

3 months of construction completion.

iii. Record documentation sets are

iv. updated bid specifications and drawings with contractor actual modifications, “redlines” submittal and RFI data incorporated.

v. Show actual locations of all devices and appliances, including wiring diagrams, configurations, layouts, of all systems installed and structures built.

vi. Record sets to be stamped by a licensed Engineer, marked “as built” documentation sets, and provided to VA in VA reproducible AutoCAD and PDF formats.

COMMUNICATIONS AND STANDARDS

i. All contract direction, changes, financials, and contract performance are the responsibility of the VAMC Contracting Officer (CO).

ii. Contracting Officers Technical Representative (COR) is responsible for day-to-day operations in project and the primary point of contact (POC) for project.

iii. Communications to/from VAMC.

iv. Technical communications, submittals, RFI’s, change orders

v. On site visits for study, design, construction and sub-contractors

vi. Design and Construction coordination

vii. Site work

viii. Project is required to use the Autodesk Construction Cloud Build (ACC)

ix. Bath VAMC will provide licensing, permission, and online training for this cloud-based tool at no cost to architects and contractors.

x. Architects require active use Build on ACC for project documentation and coordination. Online training is available for the tool.

xi. ACC is the location of record for project drawings and specifications.

xii. No Personnel Identifying Information (PII), Personal Health Information

(PHI), or financial information is to be stored in ACC.