36C24226Q0940.docx

Attachment 1: Combined Synopsis-Solicitation for Commercial Products and Commercial Services

GENERAL INFORMATION

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contract Specialist Tiffany Vazquez-Simon tiffany.vazquez-simon@va.gov

PLACE OF PERFORMANCE

Montrose and Castle Point

2094 Albany Post Road

Montrose NY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01.

This solicitation is set-aside for Total Service-Disable Veteran Owned Businesses (SDVOSBs).

The associated North American Industrial Classification System (NAICS) code for this procurement is 562998, with a small business size standard of $16.5 million.

The FSC/PSC is J045.

The Network Contracting Office 02 is seeking to purchase commercial fuel treatment, polishing and tank bottom cleaning services. See the attached SOW for full details of services at the Hudson Vally Healthcare System.

Questions regarding this solicitation shall be submitted in writing by e-mail to Contract Specialist Tiffany Vazquez-Simon at TIFFANY.VAZQUEZ-SIMON.@VA.GOV no later than August 31, 2026, at 9:00 AM Eastern Time (ET). No phone calls will be accepted.

Submission of your quote/offer shall be received not later than September 11, 2026, at 10:00 AM Eastern Time (ET) by e-mail to Contract Specialist Tiffany Vazquez-Simon at TIFFANY.VAZQUEZ-SIMON.@VA.GOV. Electronic submission by e-mail is required. No phone calls will be accepted.

All interested companies shall provide quotations for the following:

Supplies/Services

Measure

10/1/2026 - 9/30/2027

10/1/2026 - 9/30/2027

10/1/2027 - 9/30/2028

10/1/2027 - 9/30/2028

10/1/2028 - 9/30/2029

10/1/2028 - 9/30/2029

10/1/2029 - 9/30/2030

10/1/2029 - 9/30/2030

10/1/2030 - 9/30/2031

10/1/2030 - 9/30/2031

GRAND

TOTAL

See the attached Statement of Work for the complete requirements for Fuel Treatment, Polishing and Tank Bottom Cleaning at Castle Point and Montrose.

The purchase order/contract period of performance is:

· Base Year: October 1, 2026 through September 30, 2027

· Option Year 1: October 1, 2027 through September 30, 2028

· Option Year 2: October 1, 2028 through September 30, 2029

· Option Year 3: October 1, 2029 through September 30, 2030

· Option Year 4: October 1, 2030 through September 30, 2031.

Place of Performance

· Montrose VAMC - 2094 Albany Post Road, Montrose, NY 10548

· Castle Point VAMC - 41 Castle Point Road, Wappingers Falls, NY 12590

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions and clause apply to this acquisition:

PROVISIONS

1. FAR 52.212-1, Instructions to Offerors–Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025), ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES 52.216-1 Type of Contract (NOV 2025) (DEVIATION)

· The Government contemplates award of a Firm Fixed Price contract resulting from this solicitation.

52.219-1, Small Business Program Representations (NOV 2025) (DEVIATION)

· (b)(1) The North American Industry Classification System (NAICS) code for this acquisition is 562998.

(2) The small business size standard is $16.5 Million.

· (c) Representations.

(1) The offeror represents as part of its offer that—

(i) It [ ] is, [ ] is not a small business concern; or

(ii) It [ ] is, [ ] is not a small business joint venture that complies with the requirements of 13 CFR 121.103(h) and 13 CFR 125.8(a) and (b). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: _________________.]

(2) [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it [ ] is, [ ] is not, a women-owned small disadvantaged business concern.

(3) Women-owned small business (WOSB) joint venture eligible under the WOSB Program. The offeror represents as part of its offer that it [ ] is, [ ] is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: _________________.]

(4) Economically disadvantaged women-owned small business (EDWOSB) joint venture. The offeror represents as part of its offer that it [ ] is, [ ] is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: _________________.]

(5) SDVOSB joint venture eligible under the SDVOSB Program. [Complete only if the offeror is certified as a SDVOSB concern.] The offeror represents as part of its offer that it [ ] is, [ ] is not a SDVOSB joint venture eligible under the SDVOSB Program that complies with the requirements of 13 CFR 128.402. [The offeror shall enter the name and unique entity identifier of each party to the joint venture: _________________.]

(6) HUBZone joint venture eligible under the HUBZone Program. [Complete only if the offeror is a HUBZone small business concern.] The offeror represents, as part of its offer, that it [ ] is, [ ] is not a HUBZone joint venture that complies with the requirements of 13 CFR 126.616(a) through (c). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: _________________.] Each HUBZone small business concern participating in the HUBZone joint venture must be certified as a HUBZone concern.

52.233-2, Service of Protest (SEP 2006) (DEVIATION NOV 2025).

· Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Contracting Officer, Natalie Acevedo

Hand-Carried Address:

Department of Veterans Affairs, James J. Peters VA Medical Center, Network Acquisition & Logistics(10N3NAL) 130 West Kingsbridge Road, Bronx, NY 10468-3904

Mailing Address:

Department of Veterans Affairs, James J. Peters VA Medical Center, Network Contracting Office 2 130 West Kingsbridge Road, Bronx, NY 10468-3904

· (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.252-1, Solicitation Provisions Incorporated by Reference (FEB 1998).

· This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

· https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 (FAR)

· http://www.va.gov/oal/library/vaar/index.asp (VAAR)

52.252-5, Authorized Deviations in Provisions (NOV 2020).

· (a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

· (b) The use in this solicitation of any VA Acquisition Regulation (VAAR) Acquisition Regulation (48 CFR Chapter 8 provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008).

· The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the Web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SEP 2024).

52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation (JAN 2017).

52.204-7, System for Award Management—Registration (NOV 2024) (DEVIATION NOV 2025).

52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023) (DEVIATION OCT 2025).

52.229-11, Tax on Certain Foreign Procurements—Notice and Representation (JUN 2020) (DEVIATION SEP 2025).

852.233-70, Protest Content/Alternative Dispute Resolution (SEP 2018).

852.233-71, Alternate Protest Procedure (SEP 2018).

Invoices:

a. Invoices shall be submitted in arrears: Upon Job Completion, Annually.

b. All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests http://www.tungsten-network.com/US/en/veterans-affairs/

c. Vendor e-Invoice Set-up Information:

Please contact Tungsten at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center in Austin, TX for payment processing. If you have questions about the payment status of a properly submitted invoice, the e-invoicing program, or Tungsten, please contact the FSC at the phone number or email address listed below.

All quoters shall submit the following:

A technical quotation demonstrating the ability to meet the SOW requirements;

VOLUME 1 – FACTOR 1: TECHNICAL CAPABILITY

a. Technical Narrative: Offerors shall submit a narrative, no more than 10 pages, that verifies it is a firm that specializes and demonstrate that it is a contractor regularly engaged in the field of fuel tank cleaning services. Being dependent upon an ostensible subcontractor will be considered as a high-risk factor in evaluation. The proposal shall be comprehensive and demonstrate an understanding of the requirement and not a copy and paste of the Statement of Work. All requirements specified in the solicitation are mandatory and by responding to this solicitation offerors are affirming that they can perform all the work and can successfully execute the required services. This section should address: transition-in, staffing, training, methodology for completion of the work, and quality assurance and reporting procedures.

b. Key Personnel: Offerors shall provide the names of managerial and technical qualifications of key personnel and staff who will be executing the required services of the contract, including any potential subcontractors, at the time of offer submission. Offerors shall provide documentation of the qualifications for all personnel that will be working under this contract, including any potential subcontractors, at the time of offer submission. (This section does not count toward the 10-pg narrative limit)

c. Past Experience: Offerors shall provide three (3) instances of previous work similar in nature, scope, complexity, and size to that which will be supplied under the prospective contract contemplated by this solicitation. Recent past performance is defined as performance that is occurring or ended within the last three (3) years. Having no experience with work of similar nature will be considered a high-risk factor in evaluation. (This section does not count toward the 10-pg narrative limit)

d. Bond and Liability Insurance Certificate: Offerors shall provide one (1) copy of offeror’s Liability Insurance Certificate (Shall be provided at time of offer submission)

e. VAAR 852.219-75 LOS Certification: Completed and signed. (Shall be provided at time of offer submission)

VOLUME 2 – FACTOR 2: PAST PERFORMANCE

a. Offerors shall submit two (2) relevant and recent past performance references of different contracts and/or projects that occurred in the public or private sector. Relevant past performance is defined as performance that is the same or similar in scope to the services being sought. Recent past performance is defined as performance that is occurring or ended within the last three (3) years.

Offerors shall provide a Past Performance Questionnaire to the references serviced. References must independently complete, sign and date the questionnaire. References shall email completed questionnaires directly to Contract Specialist, Tiffany Vazquez-Simon at Tiffany.Vazquez-Simon@va.gov by the specified due date of this solicitation.

If references are not able to complete a signed questionnaire, offerors shall provide active contact information for two (2) references: Name and address of the facility/business, point of contact, phone number, and e-mail address. (The Government may also consider other relevant information when evaluating an offeror’s past/present performance obtained from other federal agency web sites, i.e. CPARS)

VOLUME 3 – FACTOR 3 PRICE

a. Offerors shall provide a complete Price/Cost schedule to be considered for award. If there is no cost for a CLIN, enter $0.00 as the unit cost. Offers that do not include pricing for all CLINs, in all performance periods, will be considered incomplete and removed from any further consideration. Offerors shall ensure that all pricing is calculated accurately. Any errors in pricing calculations may result in rejection of the offer or require correction at no additional cost to the Government.

All quotes shall be submitted electronically by e-mail to Contract Specialist Tiffany Vazquez-Simon at TIFFANY.VAZQUEZ-SIMON.@VA.GOV.

2. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services (NOV 2021) (DEVIATION OCT 2025).

Award MAY be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12.

Comparative evaluation is a side-by-side comparison of quotations based on the stated decision factors, resulting in the Contracting Officer selecting the quotation most favorable to the Government. The Government is not required to rank quotations or assign adjectival or numerical ratings.

Evaluation factors other than price when combined are approximately equal to price.

The following are the decision factors:

a. Technical Capability - The Government will assess the Contractor’s ability to demonstrate a clear understanding of the services required and its ability to perform the work adequately and satisfactorily in accordance with the Statement of Work and the extent to which potential risks are identified and mitigated, its qualified key personnel, quality control program, and past experience. Certifications, if applicable, will be evaluated on an acceptable/unacceptable basis to ensure compliance with applicable industry standards. Having no past experience with work of similar nature will be considered a high-risk factor in evaluation. The offeror must demonstrate that it is a contractor regularly engaged in the field of fuel tank cleaning services. Being dependent upon an ostensible subcontractor will be considered as a high-risk factor in evaluation.

b. Past Performance – The Government will assess the relative risks associated with a Contractor’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the past performance records. The Government may also consider other relevant information when evaluating an offeror’s past/present performance obtained from other federal agency web sites, i.e., the Contractor Performance Assessment Reporting System (CPARS), etc. The Government reserves the right to consider past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement provided by the offeror, as well as information obtained from any other sources, to establish a past performance rating. A proposal containing no relevant past performance shall have past performance evaluated as “neutral”.

c. Price - The Government will evaluate offers for award purposes based on the pricing for all options to the total price for the basic requirement. The proposed price will be analyzed for reasonableness. It may also be analyzed to determine whether it is realistic for the work to be performed, reflects a clear understanding of the requirements and is consistent with the offeror’s technical proposal. Offers for partial requirement will not be evaluated and will be deemed non-responsive upon receipt. Offerors shall ensure that all pricing is calculated accurately. Any errors on pricing calculations may result in rejection of the offer or require correction at no additional cost to the Government.

Options will be evaluated at time of award.

For purposes of award, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be those rates in effect under the contract each time an option is exercised under this clause. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

3. NOTE: RFO FAR 52.212-3 is RESERVED and replaced with: www.sam.gov registration is required to be complete at time of submission of response.] Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

4. FAR 52.212-4, Contract Terms and Conditions–Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025).

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

CL120, Supplemental Insurance Requirements.

· In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

52.217-8, Option to Extend Services (NOV 1999)

· The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9, Option to Extend the Term of the Contract (MAR 2000)

· (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

· (b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

· (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014).

· This Statement is for Information Only:

· It is not a Wage Determination

WD 2015-4187, Rev. 37

52.252-2, Clauses Incorporated by Reference (FEB 1998).

· This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

· https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2 (FAR)

· http://www.va.gov/oal/library/vaar/index.asp (VAAR)

52.252-6, Authorized Deviations in Clauses (NOV 2020).

· The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

· The use in this solicitation or contract of any VA Acquisition Regulation (VAAR) and 48 CFR Chapter 8 clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

852.204-72, Personnel Vetting and Credentialing (MAR 2026).

· (c) Risk and Sensitivity Levels.

· Tier 1/Low Risk: 23311 Fuel Distribution System Mechanic

852.219-75, VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION).

· *See Attached**. The completed and signed certification required by paragraph (d) shall be returned with the quotation.

52.203-6, Restrictions on Subcontractor Sales to the Government—Alternate I (NOV 2021).

52.203-17, Contractor Employee Whistleblower Rights (NOV 2023).

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017).

52.204-9, Personal Identity Verification of Contractor Personnel (JAN 2011).

52.204-13, System for Award Management—Maintenance (OCT 2018) (DEVIATION NOV 2025).

52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (JAN 2025) (DEVIATION NOV 2025).

52.209-10, Prohibition on Contracting With Inverted Domestic Corporations (NOV 2015) (DEVIATION NOV 2025).

52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (DEVIATION NOV 2025) 52.219-8, Utilization of Small Business Concerns (JAN 2025) (DEVIATION NOV 2025) 52.219-14, Limitations on Subcontracting (OCT 2022) (DEVIATION NOV 2025).

52.219-28, Postaward Small Business Program Rerepresentation (JAN 2025) (DEVIATION NOV 2025) 52.222-3, Convict Labor (JUN 2003) (DEVIATION NOV 2025).

52.222-35, Equal Opportunity for Veterans (JUN 2020) (DEVIATION NOV 2025).

52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) (DEVIATION NOV 2025).

52.222-37, Employment Reports on Veterans (JUN 2020) (DEVIATION NOV 2025).

52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (DEVIATION NOV 2025).

52.222-41, Service Contract Labor Standards (AUG 2018) (DEVIATION NOV 2025).

52.222-43, Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (DEVIATION NOV 2025).

52.222-50, Combating Trafficking in Persons (NOV 2021) (DEVIATION OCT 2025).

52.222-54, Employment Eligibility Verification (JAN 2025) (DEVIATION NOV 2025).

52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022) (DEVIATION NOV 2025).

52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (DEVIATION NOV 2025).

52.223-2, Reporting of Biobased Products Under Service and Construction Contracts (MAY 2024) (DEVIATION NOV 2025).

52.223-5, Pollution Prevention and Right-to-Know Information (MAY 2014).

52.223-23, Sustainable Products (MAY 2024) (DEVIATION NOV 2025) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024).

52.228-5, Insurance—Work on a Government Installation (JAN 1997).

52.229-3, Federal, State, and Local Taxes (FEB 2013) (DEVIATION SEP 2025).

52.229-12, Tax on Certain Foreign Procurements (FEB 2021) (DEVIATION SEP 2025).

52.232-18, Availability of Funds (APR 1984).

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (OCT 2018).

52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023).

52.233-3, Protest After Award (AUG 1996) (DEVIATION NOV 2025).

52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (DEVIATION NOV 2025).

52.237-2, Protection of Government Buildings, Equipment, and Vegetation (APR 1984).

52.240-91, Security Prohibitions and Exclusions (DEVIATION NOV 2025).

52.240-93, Basic Safeguarding of Covered Contractor Information Systems (DEVIATION NOV 2025).

52.244-6, Subcontracts for Commercial Products and Commercial Services (JAN 2025) (DEVIATION OCT 2025).

852.201-70, Contracting Officer’s Representative (DEC 2022).

852.203-70, Commercial Advertising (MAY 2018) 852.204-70, Personal Identity Verification of Contractor Personnel (MAY 2020) (DEVIATION FEB 2026).

852.219-73, VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION).

52.222-90, Addressing DEI Discrimination by Federal Contractors (APR 2026).

852.222-71, Compliance with Executive Order 13899 (DEVIATION APR 2025).

852.237-75, Key Personnel (OCT 2019).

852.232-72, Electronic Submission of Payment Requests (NOV 2018).

852.242-71, Administrative Contracting Officer (OCT 2020).

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than September 11, 2026, at 10:00 AM Eastern Time (ET) by e-mail to Contract Specialist Tiffany Vazquez-Simon at TIFFANY.VAZQUEZ-SIMON.@VA.GOV. Electronic submission by e-mail is required. No phone calls will be accepted.

Late submissions shall be treated in accordance with the solicitation provision at RFO FAR 52.212-1(c).

Questions regarding this solicitation shall be submitted in writing by e-mail to Contract Specialist Tiffany Vazquez-Simon at TIFFANY.VAZQUEZ-SIMON.@VA.GOV no later than August 31, 2026, at 9:00 AM Eastern Time (ET). No phone calls will be accepted.

Point of Contact Contract Specialist: Tiffany Vazquez-Simon E-mail: TIFFANY.VAZQUEZ-SIMON.@VA.GOV No phone calls will be accepted.

Alternate POC: Natalie Acevedo, Natalie.Acevedo@va.gov (all communications must still include Tiffany.Vazquez-simon@va.gov).

The Network Contracting Office 02 is seeking to purchase commercial fuel treatment, polishing and tank bottom cleaning services. See the attached SOW for full details of services at the Hudson Vally Healthcare System.

This solicitation is set-aside for Total Service-Disable Veteran Owned Businesses (SDVOSBs).

See attached document: P09- Statement of Work - HV FUEL TANK CLEANING SERVICES.

See attached document: PAST PERFORMANCE QUESTIONNAIRE- 36C24226Q0940.

See attached document: Service Contract Act WD 2015-4187.

See attached document: Service Contract Act WD 2015-5777 rev.33.

See attached document: NARA RM Contract Language v2024 -Records Management Language for Contracts.

VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________ Printed Title of Signee: _____________ Signature: ____________ Date: ______________ Company Name and Address: _______________

(END-OF-CLAUSE)

Effective Date: 01/15/2026 Revision: 03