36C24226Q0505.docx

SUBJECT*

FY26 SERVICES (BASE+4) VA NYH HCS Integrated Pest Management Services

GENERAL INFORMATION

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contract Specialist Tiffany Vazquez-Simon Tiffany.Vazquez-Simon@va.gov Contracting Officer Natalie Acevedo Natalie.Acevedo@va.gov

PLACE OF PERFORMANCE

423 E 23rd Street

New York NY

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

This solicitation is set-aside: 100% Total Service Disabled Veteran Owned Small Businesses (SDVOSB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 561710 – Exterminating and Pest Control Services, with a small business size standard of $17.5 Million.

The FSC/PSC is S207- Housekeeping – Insect/Rodent Control.

The VA New York Harbor Healthcare System is seeking to purchase services for an Integrated Rodent and Pest Management (IPM) program.

Period of Performance: The estimated contract period of performance (POP) is 05/01/2026 – 04/30/2027, with the provision for 4 option years.

The final POP will be determined upon contract award.

Place of Performance/Place of Delivery VA New York Harbor Healthcare System

1. Manhattan Campus 423 E 23rd Street New York, NY 10010.

2. Brooklyn Campus 800 Poly Place Brooklyn, NY 11209.

3. St. Albans Community Living Center 179-00 Linden Blvd Jamaica, NY 11425.

Submission of your response shall be received electronically not later than April 29, 2026 10:00am ET at Contract Specialist, Tiffany Vazquez-Simon tiffany.vazquez-simon@va.gov AND Contracting Officer, Natalie Acevedo Natalie.acevedo@va.gov.

All interested companies shall provide quotations for the following:

Price/Cost Schedule / Services

Base: 05/01/2026 – 04/30/2027

PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

Base: 05/01/26 – 04/30/27

PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

Base: 05/01/26 – 04/30/27

PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

Option 1: 05/01/27 – 04/30/28

PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

Option 1: 05/01/27 – 04/30/28

PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

Option 1: 05/01/27 – 04/30/28

PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

Option 2: 05/01/28 – 04/30/29

PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

Option 2: 05/01/28 – 04/30/29

PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

Option 2: 05/01/28 – 04/30/29

PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

Option 3: 05/01/29 – 04/30/30

PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

Option 3: 05/01/29 – 04/30/30

PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

Option 3: 05/01/29 – 04/30/30

PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

Option 4: 05/01/30 – 04/30/31

PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

Option 4: 05/01/30 – 04/30/31

PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

Option 4: 05/01/30 – 04/30/31

PRINCIPAL NAICS CODE: 561710 - Exterminating and Pest Control Services

PRODUCT/SERVICE CODE: S207 - Housekeeping - Insect/Rodent Control

STATEMENT OF WORK:

VA NYHHCS

Pest Control / Management Services

A. GENERAL

1. The Contractor shall provide all labor, supervision, supplies, materials, equipment and transportation to perform all operations in connection with the Integrated Rodent and Pest Management (IPM) program tasks as specified herein. All work is to be performed by qualified/certified applicators in accordance with all requirements and regulations, Federal, State and local, governing the service requested and in accordance with the contractor’s Procedures Manual and Quality Control Manual. Provider of service shall be available to be on-site within four (4) hours of requested service by the Contracting Officer Representative (COR).

2. All work associated within this Statement of Work shall be completed during normal business hours, unless otherwise noted by emergency or in Attachment Four. Normal business hours are typically 7:00 am to 4:30 pm Monday through Friday, exclusive of Federal Holidays (or other mutually agreed upon time) on the designated day as agreed upon by the COR and the Contractor.

Federal Holidays observed by the VAMC are:

3. VACO’s pest management policy the 1850.02 mandates that certain areas are inspected weekly, these areas include pharmacy, kitchens, canteens, eating areas which include breakrooms, loading docks and trash areas, laundry, ORs and SPS. However, areas such as waiting rooms, patient wards and other public areas are inspected bi-weekly or as needed.

Due to the size of each facility, it would be much more thorough and efficient to have each site inspected 3x per week, applying treatment when necessary.

Integrated pest management is basically broken down into steps.

· Step 1 Training staff on avoiding enticing pests into an area such as not eating at ones desk and leaving the crumbs.

· Step 2 – Inspection and identifying issues allowing pests into an area such as loose baseboards, missing ceiling tiles, missing door sweeps etc..

· Step3 – identifying and treating for the identified pests.

· Step 4 – Follow-up and reinspection to verify the effectiveness of the treatment.

4. Place of Performance: New York Harbor VA Health Care System requires Pest Control services for the following locations:

1. Manhattan Campus 423 E 23rd Street New York, NY 10010

2. Brooklyn Campus 800 Poly Place Brooklyn, NY 11209

3. St. Albans Community Living Center 179-00 Linden Blvd Jamaica, NY 11425

5. Period of Performance: The period of performance is estimated 05/01/2026 – 04/30/2027, with the provision of four option years.

6. Contract Type: Firm Fixed Price. Single Award.

B. AUTHORITY OF APPLICATOR(s) Certified applicators are required in the performance of the work under this contract. Each applicator designated by the Contractor to perform work under the contract will furnish a copy of his/her state certification (showing categories). This copy shall be furnished to the Contracting Officer (CO) and COR for approval and prior to reporting for work. All applicator’s uniforms shall visibly show the individual’s name and the company name so as to be easily recognizable at all times. In cases where the Contractor has two or more persons reporting to work under the contract, one of these shall be designated as a supervisor and must be fully certified in all pest management categories in which work is to be performed. Non-certified employees may assist the supervisor in the performance of the work as long as they are in immediate contact with and visible to the supervisor. The supervisor will assume all responsibility for their work. On each visit, the applicator(s) shall report to the Manager, Environmental Management Service, (EMS), prior to performing any work.

NOTE: Certification shall mean a current certificate of competency in pest management in any and all categories or sub-categories as identified by the state in which work is being performed under the contract. All other definitions are as defined in CFR 40 Subchapter E, Parts 162-180.

C. SCHEDULING

The Task and Frequency charts of Integrated Pest Management (IPM) tasks are shown in Attachment Four and the indicated time frames shall be the minimum basis for the scheduling of pest management tasks. The Contractor shall provide a work schedule to the COR prior to the contract start date. The work schedule must be approved by the COR before work begins.

Pest management tasks shall be scheduled and performed on definite appointed days and in no event shall the Contractor carry on work outside regular agreed-upon working days or hours without prior approval of the COR. This service shall include scheduled treatments as well as treatment required as a result of VA complaint log register.

In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, then the work shall be rescheduled to a date and time satisfactory to the Contractor and the COR. Postponement will not reflect any penalties assessed to the Contractor, nor should there be any additional cost to the Government.

The Contractor is specifically required to provide regular recurring treatment to nourishment kitchens, housekeeping aid closets, utility rooms, patient bathroom facilities and other areas throughout the facility where conditions exist that are generally considered breeding grounds for roaches. This does not limit the Contractor to only these specific sites, but indicates these must be included in the treatment schedule along with other areas the Contractor determines as sites for regular treatment.

All properties will be serviced 3X per week with a printed service report provided after each visit. Service information will be recorded using an electronic documentation system that is used to generate onsite, easy-to-read reports.

D. CONTRACTOR COORDINATION OF WORK

The Contractor shall designate a person or persons who shall have the responsibility for coordination of the contract requirements with the Government’s Contracting Officer Representative (COR). The Contractor’s Coordinator shall assure that work schedules and written reports are properly transmitted to appropriate personnel to meet contract requirements.

E. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The QASP under the proposed contract shall be based upon the timeliness and quality of the services provided. All work shall commence as specified and will proceed to accomplishment without undue delay. Work on this IPM program service will be performed by competent applicators, experienced and qualified to work on the specific tasks and all work performed shall be first class and in accordance with good commercial practice. These measurements are defined as:

1. Timeliness: Required services and reports are provided in accordance with the stated period of performance, scheduled timelines, and hours of operation as set forth within this solicitation package.

2. Quality:

a. Services provided under the proposed contact will be measured based upon the Government’s determination of the validity, accuracy, clarity and usefulness of the service or if the work performance has met the requirements listed as communicated to the contractor by the Government.

b. Quality will be determined by the number and type of complaints, results of random and scheduled inspections, and the quality of reporting as defined within this statement of work.

c. A successful program will be considered satisfactory when pest numbers are being steadily reduced to the point where they are not interfering with operations, destroying property, or adversely affecting health and morale of patients, staff, and guests.

3. Average Response/Resolution to Emergency Calls: The Contractor shall respond (via phone call to COR) to emergencies within one (1) hours after notification by the COR. The Contractor shall report to perform necessary services no more than ONE (1) hour after notification or within a mutually agreed upon time.

F. SERVICE CALL BACK REQUIREMENT

1. Routine Service: The Contractor shall, within 12 hours after receipt of notification by the Manager, EMS or the COR/s; and, at no additional charge to the Government, re-treat previously treated areas when inadequate control (as per specifications) was obtained.

2. Unscheduled Service: The Contractor shall, within 24 hours after receipt of notification by the Manager, EMS or the COR/s; and, at no additional charge to the Government, perform IPM services to correct the condition. Unscheduled visits must be approved by the COR/s.

3. Emergency Service: The Contractor shall, within four (4) hours after receipt of notification by the Manager, EMS or COR/s; and, at no additional charge to the Government, perform IPM services to correct the emergent condition. A pest emergency refers to any sighting that may have an immediate harmful impact to patients or staff, which if not treated immediately could jeopardize the health and safety of patients, staff, and visitors.

4. Each service call criteria must be met to 95% satisfaction rate noted in the Quality Assurance Surveillance Plan (QASP) in section E above. Satisfaction is determined by consistency with the statement of work (i.e. identified dates of service, service call response – routine and non-routine). Failure to meet this requirement for three consecutive months may be grounds for default action.

G. TASKS

IPM Services required are as follows: The intent of the IPM program is to control and/or eliminate, if possible, insects and rodents detrimental to the health and welfare of VA Medical Center patients, employees and visitors. IPM services may include, but not be limited to the following pest controls:

1. Inspection to determine which pest management measures are appropriate and required.

2. Recommending environmental sanitation practices that restrict or eliminate food, water or harborage for pests.

3. Recommendation of general structural changes to eliminate pests.

4. Selection and utilization of non-chemical control methods which eliminate, exclude or repel pests (i.e., insect electrocution devices, traps, caulking, air screens, etc.).

5. Selection and use of the most environmentally sound pesticide(s) to effect control when chemical control methods are necessary.

6. Provide COR with a copy of all Material Safety Data Sheets (MSDS) and a copy of all specimen labels for all pesticides to be used at this facility. COR will forward all information to Safety.

7. Control of general structural anthropod pests (i.e., cockroaches, ants, carpet beetles, spiders, carpenter ants, carpenter bees, etc.).

8. Control of flying inspect pests (i.e., house fly, stable fly, blow files, moths, cluster flies, sewage flies, etc.).

9. Control of predatory pests (i.e., lice, bedbugs**, fleas, mites, ticks, bees, wasps, mosquitoes, scorpions, etc.)

10. Control of stored product pests (i.e., sawtooth grain beetle, red/confused flour beetles, trogoderma beetles, grain moths, etc.).*

11. Control of mice and rats (i.e., house mouse, field mouse, roof rat, norway rat, etc.).

12. Control of pest birds (i.e., pigeons, sparrows, blackbirds, etc.).

13. Control of other vertebrate pests (i.e., dogs, cats, bats***, squirrels, gophers, moles, skunks, snakes, rabbits, etc.).

14. All rodenticides or traps shall be placed only at times and in areas approved by the Manager, EMS or COR/s, and unused portions shall be recovered when requested by Manager EMS or COR/s or upon loss of effectiveness. The use of rodenticide shall be restricted to locations specifically approved by Manager EMS or COR/s.

15. Control of lawn and turf pests (i.e., sod webworms, Japanese beetles, larvae, armtworms, cutworms, wireworms, cinch bugs, ants, crickets, wasps, crabgrass, chickweed, broadleaf weeds, molds, blights, rusts, anthracnose, mildews, fungi, etc.).**

16. Control of shade tree and ornamental pests (i.e, aphids, scales, mealbugs, mites weevils, leaf miners, caterpillars, borers, sawflies, chafers, bacterial diseases, fungi, etc.)**

17. Control of wood destroying organisms (i.e., subterranean termites, fungi, wood boring beetles, etc.).**

18. Control of aquatic pests (i.e., mosquito larvae/pupae, algae, etc.).**

19. Evaluation of control measures through follow-up inspections.

* Consists of all required control methods except fumigation.

** Treatment of this type, (i.e., subterranean termites, drywood termites, fungi, wood boring beetles, etc.), may be needed services for pest control treatment. However, these services shall be paid with a separate purchase order. Vendor shall provide proof of capability to supply services, if needed.

*** Expectation of bat work is to collect dead bats and monitor the bat activity to provide recommendations for corrective action.

H. SPECIAL PROVISIONS

The following provisions shall be adhered to by the Contractor personnel in performing pesticide applications of the areas specified below:

1. Food Handling Areas: Treatment of these areas is limited to only times when food is not being held, processed, prepared, served and while un-occupied.

2. Laundry: Treatment of these areas is limited to only times when production is not in progress and linen is covered.

3. Patient Occupied Areas: Contractor personnel shall utilize pesticides with as low a volatility and as odor free as possible in order to keep odor levels from affecting patients, staff members, and visitors in these areas.

4. Elevators: The Contractor personnel shall at no time while in the possession of pesticides or application equipment enter facility elevators which are occupied by food service equipment.

5. Critical Areas: The Contractor shall submit a list of pesticides for intended use in areas listed below for approval by the Manager, Environmental Management Service prior to any application. The planned use of pesticides in these areas requires recognition of the attendant hazards to occupants, supplies, equipment and surfaces. No substitution can be made at any time without approval from the Manager, Environmental Management Service.

Critical Areas:

· Pharmacy

· Nutrition and Food Service

· Canteen or Vending Areas

· Intensive Care Units

· Respiratory Care Areas

· Medical Supply Distribution

· SPS

· Patient Care areas (as identified by COR)

· Hoptel

· All Pharmacy’s

· Laundry

6. When space treatment is required in these areas the Ultra Low Volume (ULV) method of pesticide application shall be utilized with approved equipment capable of delivering a particle size range of .5 to 15 microns.

7. Material Safety Data Sheets (MSDS) of all chemicals anticipated for use during the life of the contract shall be provided with quote.

I. INTERFERENCE TO NORMAL FUNCTION

Contractor personnel are required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems and passage of facility patients, personnel, visitors, equipment and carts.

J. STORAGE OF PEST CONTROL MATERIALS

No pest control materials or equipment shall be stored or kept at the VA Medical Center when the applicator is not working.

K. DISPOSAL OF HAZARDOUS WASTES

The Contractor shall not dispose of any excess pesticide containers or any other materials contaminated by pesticides at any location on the medical facility premises.

L. LOG SERVICES

On each visit, services attended to control IPM complaints by the Contractor shall be recorded in the station’s complaint log book. This is located in the Environmental Management Safety office and shall follow the standard operating procedures identified.

M. REPORT OF SERVICE

Contractor personnel will sign in at the beginning of their scheduled work shift and out at the end of their work shift. This will be done at the Manager, Environmental Management Service’s office, building 29A, 2nd floor, room 216. Contractor to provide a tentative Contractor itinerary for the tour of duty. Itinerary to be provided directly to the Manager, Environmental Management Service and COR for approval.

The Contractor personnel will complete and submit to the Manager, Environmental Management Service a medical facility provided Integrated Pest Management Operations Report, Attachment No. Five (related to the Canandaigua VAMC site). All IPM services performed during the work shift shall be documented.

Contractor is responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances which pertain to any duties contained in the contract.

The Contractor will be required to furnish the VA Medical Center, prior to initial application of pesticides: Material Safety Data Sheets (MSDS), the trade names (if any) and chemical names of the chemicals used and a label showing the contents, the use strength of the chemical as applied and the antidote thereto. Contractor will furnish the same information each time he changes chemicals or products used in the performance of this contract. This information is required to be provided no more than one (1) week prior to any treatments to the Medical Service for emergency treatment in the event of ingestion of and/or contact with the material by humans.

N. RECORDS

The Contractor shall maintain a complete, orderly and chronological file, copies of all reports as required by these specifications. A record of all call backs and treatments shall be kept by the Contractor indicating any difficulty experienced and the corrective measures taken to eliminate these difficulties. The file shall be available for inspection upon request and a copy of this complete file will be furnished to the VA Medical Center during the last month of the contract period.

O. SAFETY

In the performance of this contract, the Contractor shall take such safety precautions as the CO or COR may determine to be reasonably necessary to protect the lives and health of occupants of the building. The CO or COR will notify the Contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the CO may issue an order stopping all and any part of the work, and hold the Contractor in default.

P. LICENSES AND/OR PERMITS

The Contractor must have all necessary licenses and/or permits required to perform all work under the contract prior to submission of its quote. Licensures and/or permits shall be provided with submission of quote.

Required Licensures:

1. Pesticide Business Registration, NYS DEC

2. NYS DEC 3A – Ornamentals, Shade Trees & Turf License

3. NYS DEC 5B – Aquatic Insect & Miscellaneous Aquatic Organisms Control License

4. Commercial Pesticide Applicator or Technician in New York state

Q. TRAINING FOR CONTRACTOR WITHOUT ACCESS TO VA SENSITIVE INFORMATION

All contractor employees and subcontractors participating under this contract are required to complete the VA's Privacy training requirement - “ VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information” Contractors must provide certifications of completion to the COR during each year of the contract. Training expires 365 days after the training is taken. This requirement is in addition to any other training that may be required of the contractor and subcontractor(s). The COR for the contract is responsible for ensuring the contractor takes the training and to follow up with the annual requirements.

R. RECORDS MANAGEMENT OBLIGATIONS

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes [Agency] records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their [Agency] contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. [Agency] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [Agency] policy.

8. The Contractor shall not create or maintain any records containing any non-public [Agency] information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The [Agency] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [Agency] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

S: VA IT SECURITY

The C&A requirements do not apply, and that a Security Accreditation Package is not required.

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions and clause apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services” ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 http://www.va.gov/oal/library/vaar/index.asp

(b) The offeror □ has □ does not have current active Federal contracts and grants with total value greater than $10,000,000.

NOV 2025

52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Natalie Acevedo Contracting Officer

Hand-Carried Address:

Department of Veterans Affairs James J. Peters VA Medical Center Network Acquisition & Logistics(10N3NAL) 130 West Kingsbridge Road Bronx NY 10468-3904

Mailing Address:

Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 3 (10N3NCO) 130 West Kingsbridge Road Bronx NY 10468-3904

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any VA Acquisition Regulation (VAAR) and 48 CFR Chapter 8 provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

Eligibility: In order for a quote to be eligible for award, the offerors submitting a quote must have the NAICS Code 541620 with a Small Business Size Standard of $19.0 Million and has an active and current registration in the System for Award Management (SAM) www.sam.gov at the time of quote submission. Listed as a verified small business on the VA's Veteran Small Business Certification at www.sba.gov.

Set-Aside: Total Service Disabled Veteran Owned Small Business (SDVOSB) set-aside.

OFFER SUBMISSION SHALL INCLUDE:

1. Completed and Signed SF1449.

2. Completed and Signed Limitations on Subcontracting; see VAAR 852.219-75.

3. Signed Acknowledgement of Amendments (see www.SAM.gov).

4. Offerors shall submit their proposal in three (3) volumes as detailed below.

A .Volume 1- Technical Capability (See Evaluation Factor 1).

Offerors shall submit a proposal, no more than 10 pages, that verifies it is a firm that specializes in Integrated Pest Management services. The proposal shall be comprehensive and demonstrate an understanding of the requirement and not a copy and paste of the Statement of Work. All requirements specified in the solicitation are mandatory and by responding to this solicitation contractors are affirming that they can perform all the work and can successfully execute the required services. This section should address: transition-in, staffing, training, methodology for completion of the work, and quality assurance and reporting procedures. Offerors shall provide one (1) additional redacted copy of Volume 1.

i. Qualifications for Contractor:

A. Submit copies of all licenses and permits in conformance with Federal, State, Municipal And local jurisdictions that pertain to integrated pest management. Documents must demonstrate that you meet and hold the necessary requirements to provide services:

1. Pesticide Business Registration, NYS DEC

2. NYS DEC 3A – Ornamentals, Shade Trees & Turf License

3. NYS DEC 5B – Aquatic Insect & Miscellaneous Aquatic Organisms Control License

4. Commercial Pesticide Applicator or Technician in New York state B. Provide a copy of Certificate of Liability Insurance Coverage.

C. Key Personnel: Offerors shall provide the managerial and technical qualifications of key personnel and other staff who will be executing the required services of the contract. Offerors shall provide documentation of the qualifications for all personnel that will be working under this contract, including any potential subcontractors, at the time of offer submission. Offers that do not include the required qualifications will be considered non-responsive and removed from any further consideration.

D. Quality Assurance and Reporting: Offerors shall provide a description (or sample) of their quality assurance and reporting procedures that will be utilized during the performance periods of the contract.

E. Past Experience: Offerors shall provide three (3) instances of previous work similar in nature, scope, complexity, and size to that which will be supplied under the prospective contract contemplated by this solicitation. Recent past performance is defined as performance that is occurring or ended within the last three (3) years. Having no experience with work of similar nature will be considered a high-risk factor in evaluation. (This is separate from a past performance questionnaire)

B. Volume 2- Past Performance (See Evaluation Factor 2) Offerors shall submit two (2) relevant and recent past performance references of different contracts and/or projects that occurred in the public or private sector. Relevant past performance is defined as performance that is the same or similar in scope to the services being sought. Recent past performance is defined as performance that is occurring or ended within the last three (3) years. Offerors shall provide a Past Performance Questionnaire to the references serviced. References must independently complete, sign and date the questionnaire.

References shall email completed questionnaires directly to Contracting Officer, Natalie Acevedo Natalie.acevedo@va.gov and Contract Specialist, Tiffany Vazquez-Simon at Tiffany.Vazquez-Simon@va.gov by the specified due date. If references are not able to email a signed questionnaire, offerors shall provide active contact information for two (2) references: Name and address of the facility, point of contact, phone number, and e-mail address.

C. Volume 3 - Price (See Evaluation Factor 3) Offerors shall provide a complete Price/Cost schedule to be considered for award. If there is no cost for a CLIN, enter $0.00 as the unit cost. Offers that do not include pricing for all CLINs, in all performance periods, will be considered incomplete and removed from any further consideration. Offerors shall ensure that all pricing is calculated accurately. Any errors in pricing calculations may result in rejection of the offer or require correction at no additional cost to the Government.

All quotes shall be sent to the Network Contracting Office 2 to Contract Specialist, Tiffany Vazquez-Simon tiffany.vazquez-simon@va.gov AND Contracting Officer, Natalie Acevedo Natalie.acevedo@va.gov.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

2. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.

In accordance with FAR 12.203(c)(2), the quotes may undergo a comparative evaluation to determine which quotes are the best overall value to the government. (Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government).

The following are the decision factors:

Factor 1 -Technical Capability Factor 2- Past Performance Factor 3 - Price

Technical and past performance, when combined, are approximately equal to price.

Factor 1. Technical Capability - The Government will assess the Contractor’s ability to demonstrate a clear understanding of the services required and its ability to perform the work adequately and satisfactorily in accordance with the Statement of Work and the extent to which potential risks are identified and mitigated, its qualified key personnel, quality control program, and past experience. Having no experience with work of similar nature will be considered a high-risk factor in evaluation.

Factor 2. Past Performance – The Government will assess the relative risks associated with a Contractor’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the past performance records. The Government may also consider other relevant information when evaluating an offeror’s past/present performance obtained from other federal agency web sites, i.e., the Contractor Performance Assessment Reporting System (CPARS), etc. The Government reserves the right to consider past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement provided by the offeror, as well as information obtained from any other sources, to establish a past performance rating. A proposal containing no relevant past performance shall have past performance evaluated as “neutral”.

Factor 3. Price - The Government will evaluate offers for award purposes based on the pricing for all options to the total price for the basic requirement. The proposed price will be analyzed for reasonableness. It may also be analyzed to determine whether it is realistic for the work to be performed, reflects a clear understanding of the requirements and is consistent with the offeror’s technical proposal. Offers for partial requirement will not be evaluated and will be deemed non-responsive upon receipt. Offerors shall ensure that all pricing is calculated accurately. Any errors on pricing calculations may result in rejection of the offer or require correction at no additional cost to the Government.

Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

For purposes of award, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be those rates in effect under the contract each time an option is exercised under this clause. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

3. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

4. FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” (NOV 2023)(DEVIATION NOV 2025)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 http://www.va.gov/oal/library/vaar/index.asp