36C24226Q0504_1.docx

Combined Synopsis-Solicitation for Commercial Products and Commercial Services

GENERAL INFORMATION

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contract Specialist Tiffany Vazquez-Simon tiffany.vazquez-simon@va.gov Contracting Officer Natalie Acevedo natalie.acevedo@va.gov

PLACE OF PERFORMANCE

Montrose VAMC and Castle Point VAMC

2094 Albany Post Road

Montrose NY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.

This solicitation is set-aside for 100% Service-Disabled Veteran-Owned Small Business (SDVOSB).

The associated North American Industrial Classification System (NAICS) code for this procurement is 238220, with a small business size standard of $19 Million.

The FSC/PSC is J045.

The VA Hudson Valley Healthcare System, 2094 Albany Post Road Montrose, NY 10548, is seeking to purchase annual maintenance services to high-pressure boilers and boiler plant.

Submission of your response shall be received not later than May 01, 2026 10:00AM ET electronically via email at tiffany.vazquez-simon@va.gov.

Questions shall be received not later than April 22, 2026 10:00AM ET electronically via email at tiffany.vazquez-simon@va.gov.

Point of Contact:

Contract Specialist, Tiffany Vazquez-Simon, tiffany.vazquez-simon@va.gov Contracting Officer, Natalie Acevedo, Natalie.acevedo@va.gov

All interested companies shall provide quotations for the following:

Price/Cost Schedule Services

CASTLE POINT 400 H/P 2 BOILER, 1 VISIT PER YEAR OPEN, CLEAN & REASSEMBLE

Contract Period: Base POP Begin: 07-01-2026 POP End: 06-30-2027 PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

CASTLE POINT 200 H/P 1 BOILER, 1 VISIT PER YEAR OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2026 POP End: 06-30-2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

CASTLE POINT DE-AERATION TANK OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2026 POP End: 06-30-2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

CASTLE POINT CONDENSATE TANK OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2026 POP End: 06-30-2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

MONTROSE VICTORY 1000 H/P (3) BOILERS, 1 VISIT PER YEAR EACH OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2026 POP End: 06-30-2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

MONTROSE BURNHAM 200 HP FIRETUBE OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2026 POP End: 06-30-2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

MONTROSE DE-AERATION TANK

POP Begin: 07-01-2026 POP End: 06-30-2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

MONTROSE CONDENSATE STORAGE SURGE TANK

POP Begin: 07-01-2026 POP End: 06-30-2027

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

CASTLE POINT 400 H/P 2 BOILER, 1 VISIT PER YEAR OPEN, CLEAN & REASSEMBLE

Contract Period: Option 1 POP Begin: 07-01-2027 POP End: 06-30-2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

CASTLE POINT 200 H/P 1 BOILER, 1 VISIT PER YEAR OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2027 POP End: 06-30-2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

CASTLE POINT DE-AERATION TANK OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2027 POP End: 06-30-2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

CASTLE POINT CONDENSATE TANK OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2027 POP End: 06-30-2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

MONTROSE VICTORY 1000 H/P (3) BOILERS, 1 VISIT PER YEAR EACH OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2027 POP End: 06-30-2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

MONTROSE BURNHAM 200 HP FIRETUBE OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2027 POP End: 06-30-2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

MONTROSE DE-AERATION TANK

POP Begin: 07-01-2027 POP End: 06-30-2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

MONTROSE CONDENSATE STORAGE SURGE TANK

POP Begin: 07-01-2027 POP End: 06-30-2028

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

CASTLE POINT 400 H/P 2 BOILER, 1 VISIT PER YEAR OPEN, CLEAN & REASSEMBLE

Contract Period: Option 2 POP Begin: 07-01-2028 POP End: 06-30-2029

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

CASTLE POINT 200 H/P 1 BOILER, 1 VISIT PER YEAR OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2028 POP End: 06-30-2029

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

CASTLE POINT DE-AERATION TANK OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2028 POP End: 06-30-2029

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

CASTLE POINT CONDENSATE TANK OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2028 POP End: 06-30-2029

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

MONTROSE VICTORY 1000 H/P (3) BOILERS, 1 VISIT PER YEAR EACH OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2028 POP End: 06-30-2029

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

MONTROSE BURNHAM 200 HP FIRETUBE OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2028 POP End: 06-30-2029

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

MONTROSE DE-AERATION TANK

POP Begin: 07-01-2028 POP End: 06-30-2029

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

MONTROSE CONDENSATE STORAGE SURGE TANK

POP Begin: 07-01-2028 POP End: 06-30-2029

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

CASTLE POINT 400 H/P 2 BOILER, 1 VISIT PER YEAR OPEN, CLEAN & REASSEMBLE

Contract Period: Option 3 POP Begin: 07-01-2029 POP End: 06-30-2030

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

CASTLE POINT 200 H/P 1 BOILER, 1 VISIT PER YEAR OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2029 POP End: 06-30-2030

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

CASTLE POINT DE-AERATION TANK OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2029 POP End: 06-30-2030

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

CASTLE POINT CONDENSATE TANK OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2029 POP End: 06-30-2030

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

MONTROSE VICTORY 1000 H/P (3) BOILERS, 1 VISIT PER YEAR EACH OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2029 POP End: 06-30-2030

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

MONTROSE BURNHAM 200 HP FIRETUBE OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2029 POP End: 06-30-2030

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

MONTROSE DE-AERATION TANK

POP Begin: 07-01-2029 POP End: 06-30-2030

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

MONTROSE CONDENSATE STORAGE SURGE TANK

POP Begin: 07-01-2029 POP End: 06-30-2030

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

CASTLE POINT 400 H/P 2 BOILER, 1 VISIT PER YEAR OPEN, CLEAN & REASSEMBLE

Contract Period: Option 4 POP Begin: 07-01-2030 POP End: 06-30-2031

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

CASTLE POINT 200 H/P 1 BOILER, 1 VISIT PER YEAR OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2030 POP End: 06-30-2031

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

CASTLE POINT DE-AERATION TANK OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2030 POP End: 06-30-2031

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

CASTLE POINT CONDENSATE TANK OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2030 POP End: 06-30-2031

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

MONTROSE VICTORY 1000 H/P (3) BOILERS, 1 VISIT PER YEAR EACH OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2030 POP End: 06-30-2031

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

MONTROSE BURNHAM 200 HP FIRETUBE OPEN, CLEAN & REASSEMBLE

POP Begin: 07-01-2030 POP End: 06-30-2031

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

MONTROSE DE-AERATION TANK

POP Begin: 07-01-2030 POP End: 06-30-2031

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

MONTROSE CONDENSATE STORAGE SURGE TANK

POP Begin: 07-01-2030 POP End: 06-30-2031

PRODUCT/SERVICE CODE: J045 - Maintenance, Repair, and Rebuilding of Equipment - Plumbing, Heating, and Waste Disposal Equipment

GRAND TOTAL

STATEMENT OF WORK

Department of Veterans Affairs Hudson Valley HCS Montrose & Castle Point Campuses Annual (Summer) Boiler Cleaning Service Contract

1. Title: Summer Maintenance (Open/Clean/Close) High Pressure Boilers & Boiler Plant Equipment.

2. Introduction: Hudson Valley Health Care System has a requirement for Summer Maintenance of High-Pressure Boilers and Boiler Plant. The central boiler plant provides steam for heating, air conditioning, domestic hot water, kitchens, sterilization and laundry services. Boiler Plant safety, reliability, efficiency and equipment longevity are paramount concerns of Hudson Valley management. Regular cleaning is an essential part of a program to address these concerns. This statement of work describes the requirements for opening (for inspection by others), cleaning and closing of water tube boilers, fire tube boilers, condensate tanks and deaeration tanks by qualified technicians.

3. Scope of Work: The contractor shall furnish the labor, material and equipment to perform the following work on the boilers and pressure vessels/tanks at VA Hudson Valley HCS listed herein including but not limited to all necessary factory gaskets, closing materials, providing documentation to VA Hudson Valley HCS of proper disposal at a Department of Environmental Protection approved landfill.

a. The contractor shall open all pressure vessels/boilers and tanks for a 3rd party inspection by inspection contractor prior to cleaning each unit.

b. Cleaning of fire side of water tube boilers:

i. Contractor shall power vacuum with a truck-mounted power vacuum, having a minimum of 460 square feet of filter area which is capable drawing 26" vacuum. Boilers shall be wire brushed from the outside and the inside. Contractor personnel inside the boiler shall wire brush all passes and tubes. This procedure allows for all passes in boilers to be thoroughly wire brushed. Boilers shall also be power air lanced and where necessary wire brushed, ensuring that all soot and/or other residue is totally removed.

c. Cleaning water side of steel tube boilers:

i. Contractor shall open all handholes, manholes, mud drums, and low water cut offs. Contractor shall high pressure wash all tubes from steam drum down to mud drum.

d. Cleaning of fire side fire tube boilers:

i. Contractor shall open and power turbine with 125 lbs. of air driving turbine at 4000 rpms. Turbine work shall be done with special cutter heads for exceptionally hard scale or wire brushes for softer scale, soot, and/or other residues. This procedure will also knock scale off water sides of tubes. Front and rear tube sheets plus fire drum of boiler will also be wired brushed and power vacuumed.

e. Cleaning of water side of fire tube boilers:

i. Contractor shall open all hand holes, manholes, mud drums and low water cut-offs. Water sides shall be completely water washed of all loose mud and scale by use of water hoses and scrapers where necessary. Water sides will be inspected for any present or future problem areas. Recommendations of any will be submitted.

f. Cleaning of Deaeration and Condensate Tanks:

i. Contractor shall open all hand holes manholes and low water cut-offs and clean the inside of the tanks to remove all sludge, scale deposits and other foreign materials. Water side of tank shall be completely washed of all loose mud and scale by use of water hoses and scrapers where necessary.

g. After the 3rd party inspection and COR approval contractor shall reassemble pressure vessels with new factory gaskets including all hand holes, manholes and low water cut-offs. The pressure vessel shall then be filled with water and pressurized to ensure no leaks are present. All leaks will be corrected by the contractor upon COR approval.

h. General Requirements:

i. All areas shall be left in a clean and workmanlike manner.

ii. All contractor employees shall follow all procedures regarding Hazardous Communications, Confined Space, Lock-Out/Tag-Out and other applicable OSHA regulation, local VA policy and standard operating procedures and appropriate.

iii. The Contracting Officer (CO); has the overall responsibility for the administration of this contract. He/she, alone, without delegation, is authorized to act on behalf of the Medical Center to: Amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, he/she may delegate certain other responsibilities to his/her authorized representatives.

iv. Contracting Officer's Representative (COR) will be designated at time of award. The COR will assist the CO in the discharge of his/her responsibilities. The responsibilities of the COR include, but are not limited to: Determining the adequacy of performance by the contractor in accordance with the terms and conditions of this contract; acting as the Medical Center's representative in charge of the work at the site; ensuring the compliance with contract requirements insofar as the work is concerned; and advising the CO of any factors which may cause delay in performance of the work.

4. Equipment List:

a. Castle Point

i. (1) 400 Horsepower Superior Boilers (fire tube, 3-pass, wet back) – National Board Number - NB1107

ii. (1) 400 Horsepower Superior Boilers (fire tube, 3-pass, wet back) – National Board Number – NB15624

iii. (1) 200 Horsepower Superior Boiler (fire tube, 3-pass wet back) – National Board Number – NB15451

iv. (1) De-Aeration Tank – George Marker & Sons Serial Number 9467-08- 05A National Board Number – NB1108

v. (1) Condensate Tank – NB1107

b. Montrose

i. (1) Victory 1000HP Voyager Water Tube Boilers Serial Number 10828-1 National Board Stamp 318

ii. (1) Victory 1000HP Voyager Water Tube Boilers Serial Number 10828-2 National Board Stamp 317

iii. (1) Victory 1000HP Voyager Water Tube Boilers Serial Number 10828-3 National Board Stamp 320

iv. (1) Burnham 200HP Fire Tube Boiler NB 31050

v. (1) De-Aeration Tank Alstrom Heat Transfer LLC ADA120SS Serial Number 74931 National Board Stamp 2096

vi. (1) Condensate Storage Surge Tank Alstron Heat Transfer LLC AST- 2500V Serial Number 749.32 National Board Stamp 2097

5. Period of Performance:

a. Schedule of Boilers & Boiler Plant Pressure Vessels to be serviced: Service to be performed in the month of JULY.

b. Estimated Award Date 6/1/2026. One 12-month base year, with the provision for 4 option years; and a 6-month extension period.

6. Place of Performance:

a. FDR-Montrose Campus 2094 Albany Post Road Montrose, New York 10548; Building 20 Boiler Plant

b. Castle Point Campus 41 Castle Point Road Wappinger Falls, New York 12590; Building 35 Boiler Plant

7. Contract Type:

a. Firm Fixed Price.

8. Point of Contact:

a. Tiffany Vazquez-Simon, Contract Specialist; tiffany.vazquez-simon@va.gov.

b. Natalie Acevedo, Contracting Officer; Natalie.acevedo@va.gov.

9. References:

a. 138-45HV Confined Space Policy (See Attachments)

b. 138-08HV Lock Out Tag Out Program (See Attachments)

10. Privacy:

a. All contractor employees and subcontractors participating under this contract are required to complete the VA's Privacy training requirement - “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information.”

b. Contractors must provide certifications of completion to the COR during each year of the contract. Training expires 365 days after the training is taken. This requirement is in addition to any other training that may be required of the contractor and subcontractor(s). The COR for the contract is responsible for ensuring the contractor takes the training and to follow up with the annual requirements.

11. IT Security:

a. The C&A requirements do not apply; a Security Accreditation Package is not required.

12. Records Management:

Records Management Language for Contracts When Federal agencies acquire goods or services, they need to determine what Federal records management requirements should be included in the contract. Federal contractors often create, send, or receive Federal records. Federal contracts should provide clear legal obligations describing how the contract employees must handle Federal records.

Agency records officers, procurement counsel, and acquisitions officers must discuss how to integrate records management obligations into their existing procurement processes. NARA has developed the following language to be included as an agency-specific term and condition in Federal contracts for a variety of services and products. The majority of contracts should include language on records management obligations, but each contract should be evaluated individually. For example, the data-rights paragraph (Paragraph 10 below) may not be appropriate for all contracts. Instead, agencies may be better served by one of the established data-rights clauses in the Federal Acquisition Regulations.

This language should not replace specific records management requirements included within Federal information system contracts.

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes [Agency] records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their [Agency] contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. [Agency] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [Agency] policy.

8. The Contractor shall not create or maintain any records containing any non-public [Agency] information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The [Agency] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [Agency] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flowdown of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.

Records Management Language for Contracts | National Archives

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions and clause apply to this acquisition:

1. 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) (DEVIATION Nov 2025)

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 http://www.va.gov/oal/library/vaar/index.asp

Firm-fixed priced.

NOV 2025

52.233-2 SERVICE OF PROTEST (SEP 2006)

Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Natalie Acevedo, Contracting Officer Hand-Carried Address:

Department of Veterans Affairs James J. Peters VA Medical Center Network Acquisition & Logistics(10N3NAL) 130 West Kingsbridge Road Bronx, NY 10468-3904 Mailing Address:

Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 3 (10N3NCO) 130 West Kingsbridge Road, Bronx NY 10468-3904

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any VAAR Acquisition Regulation (48 CFR Chapter FEDERAL ACQUISITION REGULATION (48 CFR Chapter 8)) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE (JAN 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the Web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.

All quoters shall submit the following:

1. Completed and Signed SF1449.

2. Signed Acknowledgement of Amendments (if applicable)

3. Offerors shall submit their proposal in four (4) volumes as detailed below:

a. VOLUME 1 - TECHNICAL CAPABILITY/APPROACH Offerors shall submit a proposal, no more than 10 pages, that verifies it is a firm that specializes in boiler cleaning and maintenance services. The proposal shall be comprehensive and demonstrate an understanding of the requirement and not a copy and paste of the Statement of Work. All requirements specified in the solicitation are mandatory and by responding to this solicitation offerors are affirming that they can perform all the work and can successfully execute the required services. This section should address: transition-in, staffing, training, methodology for completion of the work, and quality assurance and reporting procedures. Offerors shall provide one (1) additional redacted copy of Volume 1 -Technical Capability.

i. Key Personnel: Offerors shall provide the managerial and technical qualifications of key personnel and other staff who will be executing the required services of the contract. Offerors shall provide documentation of the qualifications for all personnel that will be working under this contract, including any potential subcontractors, at the time of offer submission. Offers that do not include the required qualifications will be considered non-responsive and removed from any further consideration.

ii. Quality Assurance and Reporting: Offerors shall provide a description (or sample) of their quality assurance and reporting procedures that will be utilized during the performance periods of the contract.

iii. Past Experience: Offerors shall provide three (3) instances of previous work similar in nature, scope, complexity, and size to that which will be supplied under the prospective contract contemplated by this solicitation. Recent past performance is defined as performance that is occurring or ended within the last three (3) years. Having no experience with work of similar nature will be considered a high-risk factor in evaluation. (This is separate from the past performance questionnaire)

b. VOLUME 2 - PAST PERFORMANCE Offerors shall submit two (2) relevant and recent past performance references of different contracts and/or projects that occurred in the public or private sector. Relevant past performance is defined as performance that is the same or similar in scope to the services being sought. Recent past performance is defined as performance that is occurring or ended within the last three (3) years.

Offerors shall provide a Past Performance Questionnaire to the references serviced. References must independently complete, sign and date the questionnaire. References shall email completed questionnaires directly to Contract Specialist, Tiffany Vazquez-Simon at Tiffany.Vazquez-Simon@va.gov by the specified due date. If references are not able to email a signed questionnaire, offerors shall provide active contact information for two (2) references: Name and address of the facility, point of contact, phone number, and e-mail address.

c. VOLUME 3 - PRICE Offerors shall provide a complete Price/Cost schedule to be considered for award. If there is no cost for a CLIN, enter $0.00 as the unit cost. Offers that do not include pricing for all CLINs, in all performance periods, will be considered incomplete and removed from any further consideration. Offerors shall ensure that all pricing is calculated accurately. Any errors in pricing calculations may result in rejection of the offer or require correction at no additional cost to the Government

d. VOLUME 4- LIMITATIONS ON SUBCONTRACTING (LOS) Offerors shall provide a completed and signed LOS. (See Attachments: VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)).

All quotes shall be sent to the RPO EAST, Network Contracting Office 2, Contract Specialist, Tiffany Vazquez-Simon, at tiffany.vazquez-simon@va.gov.

Submission of your response shall be received not later than May 01, 2026 10:00AM ET electronically via email at tiffany.vazquez-simon@va.gov.

Questions shall be received not later than April 22, 2026 10:00AM ET electronically via email at tiffany.vazquez-simon@va.gov.

(End of Addendum to 52.212-1)

2. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services (Nov 2021) (DEVIATION NOV 2025)

In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.

In accordance with RFO FAR 12.203(c)(2), the quotes may undergo a comparative evaluation to determine which quotes are the best overall value to the government.

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

1. Technical Capability/ Approach The Government will assess the Contractor’s ability to demonstrate a clear understanding of the services required and its ability to perform the work adequately and satisfactorily in accordance with the Statement of Work and the extent to which potential risks are identified and mitigated, its qualified key personnel, quality control program, and past experience. Having no experience with work of similar nature will be considered a high-risk factor in evaluation.

2. Past Performance The Government will assess the relative risks associated with a Contractor’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the past performance records. The Government may also consider other relevant information when evaluating an offeror’s past/present performance obtained from other federal agency web sites, i.e., the Contractor Performance Assessment Reporting System (CPARS), etc. The Government reserves the right to consider past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement provided by the offeror, as well as information obtained from any other sources, to establish a past performance rating. A proposal containing no relevant past performance shall have past performance evaluated as “neutral”.

(See Attachment: Past Performance Questionnaire)

3. Price The Government will evaluate offers for award purposes based on the pricing for all options to the total price for the basic requirement. The proposed price will be analyzed for reasonableness. It may also be analyzed to determine whether it is realistic for the work to be performed, reflects a clear understanding of the requirements and is consistent with the offeror’s technical proposal. Offers for partial requirement will not be evaluated and will be deemed non-responsive upon receipt. Offerors shall ensure that all pricing is calculated accurately. Any errors on pricing calculations may result in rejection of the offer or require correction at no additional cost to the Government.

4. Limitations on Subcontracting (LOS) The Government will evaluate offers submission, as completed or not completed. (See attachments: VAAR 852.219-75).

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

For purposes of award, the Government intends to evaluate the option to extend services under FAR 52.217-8 as follows: The evaluation will consider the possibility that the option can be exercised at any time and can be exercised in increments of one to six months, but not for more than a total of six months during the life of the contract. The evaluation will assume that the prices for any option exercised under FAR 52.217-8 will be those rates in effect under the contract each time an option is exercised under this clause. The evaluation will therefore assume that the addition of the price or prices of any possible extension or extensions under FAR 52.217-8 to the total price for the basic requirement and the total price for the priced options has the same effect on the total price of all proposals relative to each other, and will not affect the ranking of proposals based on price, unless, after reviewing the proposals, the Government determines that there is a basis for finding otherwise. This evaluation will not obligate the Government to exercise any option under FAR 52.217-8.

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

3. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/. System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

4. 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)(DEVIATION NOV 2025)

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_1 http://www.va.gov/oal/library/vaar/index.asp

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years and six (6) months.

52.219-14 LIMITATIONS ON SUBCONTRACTING (NOV 2025) (DEVIATION)

(f) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause— [x] By the end of the base term of the contract and then by the end of each subsequent option period;

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