36C24226Q0303_1.docx

Presolicitation/solicitation for Commercial Items

GENERAL INFORMATION

SET-ASIDE

Appletree Business Park 2875 Union Road Suite 3500 Cheektowaga, NY 14227

POINT OF CONTACT*

Contracting Officer Janelle Bonafede Janelle.Bonafede@va.gov 716-862-7461 ext. 24570

PLACE OF PERFORMANCE

423 E 23rd Street

New York NY

ADDITIONAL INFORMATION

DESCRIPTION

Requirement: The New York Harbor Healthcare System (Brooklyn and Manhattan Campuses) require the brand name or equal to purchase of radiation safety badges to protect personnel and patients from unnecessary radiation exposure, to prevent contamination of natural resources and to meet the state and federal regulations governing the possession and use of radioisotopes and units producing X-ray. Radiation can be an invaluable tool in healthcare and research and properly used can provide great benefits to mankind with little or no attendant risk. However, improper use can bring risk of high radiation exposure resulting in chronic illness, injury or even death.

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

Description This is a combined Presolicitation/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation “(FAR) subpart 12.201-1 simplified procedures” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC_2025-06 10-1-2025.

This solicitation is set-aside for: Unrestricted

The associated North American Industrial Classification System (NAICS) code for this procurement is 334519, with a small business size standard of 600 employees.

The FSC/PSC is H258.

Requirement: The New York Harbor Healthcare System (Brooklyn and Manhattan Campuses) require the brand name or equal to purchase of radiation safety badges to protect personnel and patients from unnecessary radiation exposure, to prevent contamination of natural resources and to meet the state and federal regulations governing the possession and use of radioisotopes and units producing X-ray. Radiation can be an invaluable tool in healthcare and research and properly used can provide great benefits to mankind with little or no attendant risk. However, improper use can bring risk of high radiation exposure resulting in chronic illness, injury or even death.

Specifications: This is a brand name or equal to requirement.

This will be a requirements contract with 5 Ordering Periods as follows:

5/1/2026-4/30/2027 5/1/2027-4/30/2028 5/1/2028-4/30/2029 5/1/2029-4/30/2030 5/1/2030-4/30/2031

Characteristics and Specifications: This is a brand name or equal to requirement.

The provider must be accredited by the National Voluntary Laboratory Accreditation Program (NVLAP) of the National Bureau of Standards.

Compliance: The contractor must hold current personnel dosimetry accreditation from the National Voluntary Laboratory Accreditation Program (NVLAP) of the National Institute of Standards and Technology, and approved in this accreditation process for the type of radiation or radiation included in the NVLAP program that most closely approximates the type of radiation or radiation for which the individual wearing the dosimeter is monitored.

P1-is a brand name or equal to: Whole body dosimeters: Luxel+ (measures down to 1 mrem, photon and beta radiation) and InLight (measures from 1 mrem to 1000 rem, energy range 5 keV to 20 MeV).

U1 is a brand name or equal to: Ring dosimeters: Saturn Ring (TLD technology, minimum 10 mrem detection, designed for extremity monitoring).

J1- is a brand name or equal to: Neutron dosimeters: Neutrak (detects neutron radiation, available in Fast only or Fast+Thermal configurations, can be combined with other dosimeters).

See Excel sheet for Line Item breakdown.

FOB Destination.

Place of Performance/Place of Delivery

New York Harbor Healthcare System (NYHHCS) Campuses:

Margaret Cochran Corbin VAMC (Manhattan) 423 E 23 Street New York, NY 10010

Brooklyn VA Medical Center 800 Poly Place Brooklyn, NY 11209

The full text of FAR provisions or clauses may be accessed electronically at . https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (Oct 2018) 52.225-2 Buy American Certificate (Oct. 2022) and 852.219-76 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products – Certificates MUST be submitted as applicable and signed for consideration.

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (Oct 2018)

The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

52.222-3, Convict Labor. (JUN 2003) (DEVIATION NOV 2025).

52.222-19, Child Labor-Cooperation with Authorities and Remedies. (JAN 2025) (DEVIATION NOV 2025) 52.222-26, Equal Opportunity (Sept 2016) (E.O.11246).

52.222-36, Equal Opportunity for Workers with Disabilities. (JUN 2020) (DEVIATION NOV 2025) 52.222-50, Combating Trafficking in Persons. (NOV 2021) (DEVIATION NOV 2025) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN2020) (E.O. 13513) 52.225-1, Buy American-Supplies (OCT2022) (41 U.S.C. chapter 83).

52.225-2 Buy American Certificate (Oct. 2022) – must be completed as applicable and signed for offer to be considered.

52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Oct 2018) 852.212-71 Gray Market and Counterfeit Items (Feb 2023) 852.219-76 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Supplies and Products. (NOV 2022) – must be completed as applicable and signed for offer to be considered.

52.225-2 Buy American Certificate.

Buy American Certificate (Oct 2022)

(a)(1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.

(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select ‘‘no’’.

(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).

(4) The terms ‘‘commercially available off-the-shelf (COTS) item,’’ ‘‘critical component,’’ ‘‘domestic end product,’’ ‘‘end product,’’ and ‘‘foreign end product’’ are defined in the clause of this solicitation entitled ‘‘Buy American—Supplies.”

(b) Foreign End Products:

[List as necessary]

(c) Domestic end products containing a critical component:

Line item No.

[List as necessary]

(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.

All quoters, shall submit the following: 1 (one) copy.

All quotations shall be sent to Janelle.Bonafede@va.gov.

The following are the decision factors:

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) (DEVIATION OCT 2025)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

(i) Technical Capability: Offeror has the capability of meeting all requirements of the Statement of Work and is authorized to provide all requested equipment.

(ii) Price: The Government will evaluate the price by adding the total of all line-item prices. The total Evaluated Price will be that sum.

(iii) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission shall be received no later than 1600 hours EST 02/12/2026 to Janelle.Bonafede@va.gov.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(c). e-mailed quotes will be accepted.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Janelle Bonafede at Janelle.Bonafede@va.gov.

Point of Contact Janelle Bonafede Contracting Officer Network Contracting Office (NC02) Appletree Business Park 2875 Union Road Suite 3500 Cheektowaga, NY 14227 Office: 716-862-7461 ext. 24570 E-mail: Janelle.Bonafede@va.gov

See attached document: Line Items.

See attached document: Buy American Certificate FAR 52.225.

See attached document: VA Notice of Limitations on Subcontracting.

VHAPM Part 813.106 SAP: Soliciting Competition & Evaluation of Quotations SOP Page 9 of 9