36C24225Q0848 0003 - VISN2 Legionella Water Sampling Analysis.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 7 None

0003 08-29-2025

None

NONE

Department of Veterans Affairs Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga NY 14227

Department of Veterans Affairs Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga NY 14227

To all Offerors/Bidders

36C24225Q0848

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 09-04-2025 16:00 EDT

None

X 1

See attached word document

Nathan Northrup Contracting Officer

This amendment makes the following change to section B.2.1.11 of the statement of work.

Laboratory testing should be performed utilizing the International Standards Organization (ISO) 11731 methodology Standard tests performed shall be CDC/ISO/SM9260J culture and identify enumerate, and provide individual numeration of l. pnemphila Serogroup 1, 1.L pneumophila Serogroups 2-15 and other Legionella species (L. anisa, L. bozemanii, L. dumoffii, L. feeleii, L.

gormanii, L. jordanis, L. longbeachae, L. macaechernii, L. micdadei, L. oakridgensis). The limit of detection for legionella shall be no higher than 0.1 Colony Forming units per milliliter (CFU/ml).

All other terms and conditions shall remain the same.

B.2 STATEMENT OF WORK

B.2.1 GENERAL

1. This requirement is for Water Sample Testing and Analysis for Legionella at Veterans Health Administration (VHA), Veterans Integrated System Network (VISN) 2, at multiple locations listed in section B.2.1.3 with a 5-year ordering period from 12/01/2025 to 11/30/2030. VHA VISN 2 has a requirement for testing water samples for legionella in conformance with VHA Directive 1061 (4), “PREVENTION OF HEALTH CARE-

ASSOCIATED LEGIONELLA DISEASE AND SCALD INJURY FROM WATER

SYSTEMS”.

2. Sites may either elect to collect water samples in-house using VA resources or require on-site collection of samples by the contractor. Specific sampling locations will be determined by the Contracting Officers Representative (COR). The estimated number and type of samples to be collected and/or analyzed is specific below.

3. Services shall be provided by a laboratory certified by the Centers for Disease Control and Prevention (CDC) Environmental Legionella Isolation Techniques Evaluation (ELITE) program with demonstrated proficiency for performing the culture of Legionella from environmental samples. In addition to the CDC ELITE certification, the laboratory must have the appropriate current New York State Environmental Laboratory Accreditation Program (ELAP) certification and environmental analyses of potable water.

4. The vendor shall provide all labor, materials, and equipment necessary to perform legionella water quality testing for the VHA facility locations listed.

5. Locations

a. Albany VA Medical Center 113 Holland Avenue Albany, NY 12208-3410

b. Bath VA Medical Center

76 Veterans Avenue Bath, NY 14810-0810

c. Bronx VA Medical Center

130 W. Kingsbridge Road Bronx, NY 10468

d. Canandaigua VA Medical Center 400 Fort Hill Avenue Canandaigua, NY 14424-1159

e. Hudson Valley Healthcare System

Franklin Delano Roosevelt VA Medical Center 2094 Albany Post Road

Montrose, NY 10548, 1454

f. Hudson Valley VA Medical Center Castle Point VA Medical Center 41 Castle Point Road Wappinger’s Falls, NY 12590-7004

g. New Jersey Healthcare System

East Orange VA Medical Center 385 Tremont Avenue East Orange, NJ 07018

h. New Jersey Healthcare System

Lyons VA Medical Center 151 Knollcroft Road Lyons, NJ 07939

i. New York Harbor Healthcare System

Manhattan VA Medical Center 423 E.23rd Street New York, NY 10010-5011

j. New York Harbor Healthcare System

Brooklyn VAMC 800 Poly Place Brooklyn, NY 11209-7104

k. New York Harbor Healthcare System

St. Albans Community Living Center 179-00 Linden Blvd Jamaica, NY 11434-1468

l. Northport VA Medical Center 79 Middleville Road Northport, NY 11768

m. Syracuse VA Medical Center

800 Irving Avenue Syracuse, NY 13210

n. Western New York Healthcare System

Buffalo VA Medical Center 3495 Bailey Avenue Buffalo, NY 14215

o. Western New York Healthcare System

Batavia VA Medical Center Batavia, NY 14020-1227

6.

Facility Number of Legionella Samples to be Analyzed per Quarter

Number of Legionella Samples to be Analyzed per Year

Albany 55 220

Batavia 100 400

Bath 100 400

Brooklyn 45 180

Bronx 70 280

Buffalo 75 300

Canandaigua 60 240

Castle Point 80 320

East Orange 65 260

Lyons 100 400

Manhattan 55 220

Montrose 150 600

Northport 180 720

St. Albans 55 220

Syracuse 45 180

Resampling* 5% of subtotal 250

Total 5190**

** VA does not guarantee any specific volume of samples to be submitted under this requirement.

7. Unless specifically directed otherwise, all samples shall be “immediate” (e.g. collected immediately after the tap is opened). The specific sampling locations and type of sample (e.g. hot water or cold water) will be specified by the COR.

8. The vendor shall provide adequate quantities of new, sterile sampling containers appropriate for the analyses to be performed. The vendor shall bear the cost of providing and shipping the containers to the VA at the inception of the contract term and as required thereafter. All containers shall be 250 milliliter minimum capacity, have tamper-evident seals and be appropriate for the analyses performed, including preservatives.

9. For sampling events conducted by VA personnel, provide reusable ice packs, appropriate insulated shipping containers, sample labels, chain of custody forms and all other appurtenances necessary to facilitate sample collection by VA.

10. Provide pre-paid shipping labels for shipping from VA locations to the laboratory.

Shipping services must be expedited in order to ensure that sample processing does not exceed designated holding times.

11. Laboratory testing should be performed utilizing the International Standards Organization (ISO) 11731 methodology Standard tests performed shall be CDC/ISO/SM9260J culture and identify enumerate, and provide individual numeration of

l. pnemphila Serogroup 1, 1.L pneumophila Serogroups 2-15 and other Legionella species (L. anisa, L. bozemanii, L. dumoffii, L. feeleii, L. gormanii, L. jordanis, L.

longbeachae, L. macaechernii, L. micdadei, L. oakridgensis). The limit of detection for legionella shall be no higher than 0.1 Colony Forming units per milliliter (CFU/ml).

12. If requested, the laboratory shall be capable of performing additional analyses, such as Polymerase Chain Reaction (PCR) at established unit prices.

13. All recovered Legionella isolates must be properly stored for at least six (6) months to ensure availability if molecular characterization is required.

14. The vendor shall provide clear and comprehensive analytical reports including a comparison of sample results to the applicable thresholds and standards. A preliminary report for any samples showing legionella growth shall be provided within seven (7) days after samples are received by the laboratory. The final reports shall be provided within fourteen (14) days of laboratory receipt of samples. All analytical reports shall be transmitted to designated VA contacts via email.

15. In addition to the vendor’s standard laboratory report format, the vendor shall provide sample results in a specified Excel table format for direct upload into VHA’s Water Safety Management Tool (WSMT). The results table format shall be updated by the vendor as required to ensure that the tables are acceptable for upload to WSMT.

B.2.2 CONTRACT OPTION FOR SAMPLE COLLECTION (OPTION A)

1. OPTION A (for on-site collection by the vendor) may be exercised at the discretion of the Government. There is no Government guarantee that OPTION A will be implemented under this contract.

2. Under this option, the vendor shall physically report to the designated sites and collect samples. Laboratory analyses shall then be performed as per the case portion of the statement of work.

3. Vendors shall be provided a list of specified sampling locations at designated facilities and will schedule sampling with facility COR’s. Each facility will have four (4) routine quarterly sampling events per year, which may be scheduled in advance with each facility. Facilities may require additional “non-routine” sampling outside of the quarterly events (i.e. post-remediation sampling in response to positives). In the case of non-routine sampling, vendors shall be required to collect samples within 72 hours of notice.

COR will assist vendor personnel in obtaining requisite identification badges to enter the facilities and collect samples.

4. Samples shall be collected during regular business hours, Monday through Friday 8:00am to 4:30pm EST.

5. All sampling containers, supplies and equipment shall be provided by the vendor. All containers shall be 250 milliliter minimum capacity, have tamper-evident seals and be appropriate for the analyses performed, including preservatives. Sample collection shall be “immediate” (collected promptly after the tap is opened) and may typically include:

domestic cold and hot water from fixtures such as sinks and showers; “pure” cold water sources such as ice machines; and “pure” hot water sources such as outlets from hot water tanks/heaters. Sample collection may also include cooling water from tower basins or circulation points.

6. The sampler must test and record the following parameters at each sampling station:

temperature, pH and biocide level. The vendor shall submit and maintain specifications, calibration and quality control validation procedures for measuring instrumentation used to test for the required parameters. For measurement of biocide levels, the vendor shall use a measurement device appropriate to the type of biocide used at the medical center (chlorine, chlorine dioxide or monochloramine).

7. Following sample collection, the vendor is responsible for transporting samples to their laboratory and completing analysis in accordance with the base portion of this PWS.

Upon completion of analysis, the vendor shall provide all sampling details (location, sample source, pH, biocide and temperature measurements, legionella testing results) on Excel tabular format as specified by VA, for upload into the VA Water Safety Management Tool.

B.2 STATEMENT OF WORK