36C24225Q0696.pdf

Combined Synopsis/Solicitation Notice

*= Required Field Combined Synopsis/Solicitation Notice

SUBJECT* FY25 Service (Base + 2) - WNY Electrical Distribution Maintenance - 528/528A4

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 14810

SOLICITATION NUMBER* 36C24225Q0696

RESPONSE DATE/TIME/ZONE 07-18-2025 12:00 EASTERN TIME, NEW YORK, USA

ARCHIVE 45 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* J061

NAICS CODE* 811310

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

RPO East, NCO 2 Contracting Office 76 Veterans Avenue Bath NY 14810

POINT OF CONTACT*

Contract Officer Nathan Northrup nathan.northrup@va.gov

PLACE OF PERFORMANCE

ADDRESS Buffalo VA Medical Center and Batavia VA Medical Center 3495 Bailey Avenue 222 Richmond Avenue Buffalo/Batavia NY

POSTAL CODE 14215

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL https://www.va.gov URL DESCRIPTION Department of Veterans Affairs Website AGENCY CONTACT’S EMAIL ADDRESS nathan.northrup@va.gov EMAIL DESCRIPTION Contract Specialist Email

DESCRIPTION

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04.

This solicitation is set-aside for small business vendors.

The associated North American Industrial Classification System (NAICS) code for this procurement is 811310, with a small business size standard of $12.5 Million. The FSC/PSC is J061.

The Department of Veterans Affairs is seeking a firm fixed-price service contract for the Electrical Distribution System (EDS) maintenance at the Buffalo and Batavia VA Medical Centers for one (1) base year from date of award, with the provision of two (2) option years.

All interested companies shall provide quotation via the attached “36C24225Q0696 Pricing Worksheet” excel file, updating only the unit-price column. See additional documentation required with quote at Page 5 of this document.

See attached Statement of Work (SOW) for detailed description of the requirement.

Place of Performance/Place of Delivery:

Buffalo VA Medical Center

3495 Bailey Avenue

Buffalo, NY 14215

And

Batavia VA Medical Center

222 Richmond Avenue

Batavia, NY 14020

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. Addendum to FAR 52.212-1:

a) 52.204-7, System for Award Management

b) 52.204-16, Commercial and Government Entity Code Reporting

c) 52.204-20, Predecessor of Offeror

d) 52.204-24, Representation Regarding Certain Telecommunications and Video

Surveillance Services or Equipment

e) 52.204-29, Federal Acquisition Supply Chain Security Act Orders –

Representation and Disclosures

f) 52.209-7, Information Regarding Responsibility Matters

g) 52.229-11, Tax on Certain Foreign Procurements – Notice and

Representation

h) 52.233-2, Service of Protest

i) VAAR 852.233-70, Protest Content/Alternative Dispute Resolution

j) VAAR 852.233-71, Alternate Protest Procedure

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services”

4. FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: The Government will award a contract to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. Responses to this solicitation shall contain sufficient information to conduct a comparative evaluation of the following factors:

a) Technical: The quotation will be evaluated to the extent in which it can meet or exceed the Government’s requirements outlined in the Statement of Work

(SOW).

b) Past performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. No relevant past performance shall be rated as neutral past performance.

c) Price: The Government will evaluate the price by adding the total of all line-item pricing (see attached pricing worksheet). The total evaluated price will be that sum.

d) Site Visit: Contractors have opportunity to attend a site-visit on Wednesday, July 9th, 2025, to view the requirement at the Buffalo and Batavia VA Medical Centers. Contractors shall email the CO (Nathan.Northrup@va.gov) no later than Tuesday, July 8th, 2025, with their intention to attend and specifics will be provided in return. No other site visits will be provided. Contractors that do not attend the site-visit will not be excluded from competition, however, Contractors are encouraged to visit the site to gauge the complexity of this requirement.

e) Veterans Involvement: In accordance with VAAR 852.215-70, Service- Disabled Veteran-Owned and Veteran-Owned Small Business (SDVOSB/VOSB) Evaluation Factors, the Government will assign evaluation credit for a Quoter (i.e., prime contractor) which is a Service-Disabled Veteran-Owned Small Business (SDVOSB) or a VOSB. To receive credit, an offeror must be registered and verified in the SBA VertCert database at time of quotation submission and at time of award (https://veterans.certify.sba.gov/) and must meet federal small business size standards for the North American Industry Classification System (NAICS) code assigned to this solicitation. Non-SDVOSB/VOSB quotations that use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. Quoters must state in their quotations the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the SBA VetCert database (https://veterans.certify.sba.gov/) and must meet federal small business size standards for the NAICS code assigned to this solicitation at time of both quotation submission and at time of award.

f) Options: The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the base requirement.

http://www.cpars.gov/ mailto:Nathan.Northrup@va.gov https://veterans.certify.sba.gov/ https://veterans.certify.sba.gov/

The following contract clauses apply to this acquisition:

5. FAR 52.212-4, “Contract Terms and Conditions–Commercial Products and Commercial Services” [NOV 2023]

6. Addendum to FAR 52.212-4:

a) 52.204-13, System for Award Management Maintenance

b) 52.204-18, Commercial and Government Entity Code Maintenance

c) 52.217-8, Option to Extend Services

d) 52.217-9, Option to Extend the Term of the Contract

e) Construction labor standard clauses applicable to this solicitation:

i. 52.222-6, Construction Wage Rate Requirements

ii. 52.222-7, Withholding of Funds

iii. 52.222-8, Payrolls and Basic Records

iv. 52.222-10, Compliance with Copeland Act Requirements

v. 52.222-11, Subcontracts (Labor Standards)

vi. 52.222-12, Contract Termination – Debarment

vii. 52.222-13, Compliance with Construction Wage Rate Requirements and Related Regulations

viii. 52.222-14, Disputes Concerning Labor Standards

ix. 52.222-15, Certification of Eligibility

x. 52.222-32, Construction Wage Rate Requirements – Price Adjustment

(Actual Method).

f) 52.228-5, Insurance – Work on a Government Installation

g) CL-120, Supplemental Insurance Requirements

h) 52.229-3, Federal, State, and Local Taxes

i) 52.237-2, Protection of Government Buildings, Equipment, and Vegetation

j) VAAR 852.201-70, Contracting Officer’s Representative

k) VAAR 852.203-70, Commercial Advertising

l) VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned

Small Business Evaluation Factors

m) VAAR 852.215-71, Evaluation Factor Commitments

n) 852.222-71, Compliance with Executive Order 13899

o) 852.232-72, Electronic Submission of Payment Requests

p) 852.242-71, Administrative Contracting Officer

7. FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services” [JAN 2025]

a) The following sub-paragraphs of FAR 52.212-5 apply:

i. 52.203-6, Restrictions on Subcontractor Sales to the Government

ii. 52.203-17, Contractor Employee Whistleblower Rights

iii. 52.204-10, Reporting Executive Compensation and First-Tier

Subcontract Awards

iv. 52.204-14, Service Contract Reporting Requirements

v. 52.204-27, Prohibition on a ByteDance Covered Application

vi. 52.209-6, Protecting the Government’s Interest when Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded

vii. 52.219-6, Notice of Total Small Business Set-Aside

viii. 52.219-8, Utilization of Small Business Concerns

ix. 52.219-14, Limitations on Subcontracting

x. 52.219-28, Post-Award Small Business Program Re-representation

xi. 52.222-35, Equal Opportunity for Veterans

xii. 52.222-36, Equal Opportunity for Workers with Disabilities

xiii. 52.222-37, Employment Reports on Veterans

xiv. 52.222-40, Notification of Employee Rights Under the National Labor

Relations Act

xv. 52.222-50, Combating Trafficking in Persons

xvi. 52.222-54, Employment Eligibility Verification

xvii. 52.225-13, Restrictions on Certain Foreign Purchases

xviii. 52.226-8, Encouraging Contractor Policies to Ban Text Messaging

While Driving

xix. 52.232-33, Payment by Electronic Funds Transfer

xx. 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or

Assembled by American Security Drone Act-Covered Foreign Entities

xxi. 52.222-41, Service Contract Labor Standards

xxii. 52.222-42, Statement of Equivalent Rates for Federal Hires

xxiii. 52.222-43, Fair Labor Standards Act and Service Contract Labor

Standards – Price Adjustment

xxiv. 52.222-55, Minimum Wages for Contractor Workers Under Executive

Order 14026

xxv. 52.222-62, Paid Sick Leave Under Executive Order 13706

All quoters shall submit the following with their quote response:

1. Capability Statement demonstrating technical capability to meet all the requirements of the SOW and this solicitation.

2. Completed “36C24225Q0696 Pricing Worksheet”.

3. Staffing Plan: Specifically outline how SOW section B.3.4.B will be adhered to.

4. Technician documentation, including but not limited to, “Qualified Person” under

NFPA 70E, OSHA trainings, NETA Certifications, or equivalent certifications.

5. Supervisor documentation, including but not limited to, NETA level 3 certification, OSHA 30-hour training, etc.

6. Performance Plan: Specifically outline how the schedule specified in the SOW will be adhered to and generally how you plan to accomplish all the work for each scheduled service.

7. Subcontracting Plan: If there are to be subcontractors used, specifically state who, how they will be used, and what percentage of the workload will be subcontracted out.

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors: Price, Technical Capability, Past Performance, and Veterans Involvement.

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than Friday, July 18th, 2025, at Nathan.Northrup@va.gov, by 12:00pm EST.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. No phone calls will be answered.

Point of Contact

Nathan Northrup, Contract Officer Nathan.Northrup@va.gov

See attached document: P09 - Final SOW.

See attached document: 36C24225Q0696 Pricing Worksheet.

See attached document: 2020-01-13_MCP 138-15_Electrical Safety Program.

See attached document: 2024-09-10_MCP 00-190_Control of Hazardous Enegry Program.

See attached document: 2025-05-01_SOW_APPENDIX A_WNY_EDS.

See attached document: Combined Wage Determinations - DBA and SCA.

See attached document: 2020-02-24_VHA Directive 1028_Facility Electrical Power Systems.