36C24225B0041_2.docx

Presolicitation Notice

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24225B0041 X 07-28-2025 528A4-25-208 Department of Veterans Affairs Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga

NY

14227

IDALIA ALGARIN

NETOWRK CONTRACTING OFFICE

2875 UNION ROAD SUITE 3500

CHEEKTOWAGA

NY

14227

ALGARIN, IDALIA

716-862-7461 X 22395 This is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) set aside procurement In order to be eligble for award, contractor must be registered in SAM (www.sam.gov) with a Unique Entity Identifier and are verified/visible/certified as SDVOSB in www.vetbiz.va.gov and/or in the Dynamic Small Business Search (DSBS) (SBA - Dynamic Small Business Search) at the time of this procurement. Offerors must submit their annual Vets4212 Report. The North American Industry Classification System Code (NAICS) is 238140- Business Size is $19 Million.

Magnitude of Construction: Between $250,000 and $500,000.

Contractor will be responsible to coordinate and schedule work and shall be expected to plan work typically during duty duty hours of 8 am to 4:30 pm eastern time except as noted in the general conditions and as approved by the CO. Work shall comply with VA Specificatons and requisitions, all aplicable Federal, State and Local codes, including specific gulations related to working at the VA Batavia Campus.

A pre-bid site visit is schedule for Tuesday, August 5, 2025 at 10 am ET. Prospective bidders shall meet at Batavia VAMC back of building 3 by main parking area. (see attached map for location).

INTERESTED BIDDERS ARE STRONGLY ENCOURAGED TO ATTEND. NOTE: NO OTHER SITE VISITS WILL BE ALLOWED.

To preserve the integrity of the procurement process, all questions and request for information must be submitted in writing to Idalia Algarin, CO at idalia.algarin@va.gov. Questions must be received no later than Friday, August 15, 2025 12 noon ET.

The bid opening will be held online via Microsoft Team (1-347-566-4838,,654744019#) on Tuesday August 26,2025 at 11am ET ONLY EMAILED BIDS to Idalia Algarin, CO at idalia.algarin@va.gov will be accepted. The bids shall include copies of the original bid bond.

VAAR 852.219-75 Limitations on Subcontracting Certificate is a separate requirement Attached FAR 52.225-2 Buy American Act Certificate is a separate requirement attached in the solicitation. Attached signed certificates must be received with the bid to be responsive.

FAR Part 36.209 Construction contracts with architect-engineer firms. No contract for the construction of a project shall be awarded or its subsidiaries or affiliates.

NOTE: CONTRACTORS MUST ACKNOWLEDGE ALL SOLICIATION AMENDMENTS.

X X 52.211-10 X

10:30AM

EDT

08-26-2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Department of Veterans Affairs Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga

NY

14227 Tungsten Network https://www.tungsten-network.com/ customer-campaigns/veteransaffairs/

IDALIA ALGARIN

CONTRACTING OFFICER

Table of Contents

Construction Scope of Work Masonry Repairs Campus Wide Project 528A4-25-208

Period of Performance – 90 days from Notice to Proceed

1. General Information

1.1 Location

Work performed under this scope will be for and conducted within VA Western New York Healthcare System (VAWNYHS) at the Batavia VA Medical Center (VAMC) located at 222 Richmond Avenue, Batavia NY 14020 under VA Project Number 528A4-25-208.

1.1.1 Period of Performance

The contractor is expected to work 40 hours per week during construction to remain on schedule and staff this project to meet the period of performance.

A total of 90 days (including time for equipment delivery) from Notice to Proceed to project acceptance. This shall include project submittals to be completed prior to the start of work and the close-out documents. The submittals shall be provided as soon as the Notice to Proceed (NTP) is issued.

· Project Awarded; Prime Contractor puts his sub-contractors on Notice for the Notice to Proceed and to prepare the critical documents.

· Day 1; NTP Issued by Contracting and VA COR prepares a kickoff meeting. The Contractor commences to gather the critical submittals and send them to the COR for review on the day that the NTP is issued.

· Day 7; Critical submittals are all provided to the COR by Day 7 after the NTP at the latest. This shall include the safety / infection control plan, all OSHA-30 certifications for the Site Superintendent and all Competent Person’s, etc.

· The Contractor is NOT allocated time to obtain training for OSHA, training, etc. The contractor shall be responsible for assuring that they and their sub-contractors are qualified to meet the project requirements at the time of bidding.

· Safety Plans, Infection Control and Hazardous Materials Plan provided within One (1) week maximum after the NTP.

· Day 21: All submittals approved within Three (3) weeks of NTP. Contractor shall make this a priority to execute this project.

· Work commences as soon as equipment arrives. The contractor shall provide a date of arrival as soon as the submittals are approved.

* Work on site after mobilization shall be completed, reviewed and accept within Three (3) weeks after mobilization.

1.1.2 Work Hours - Hours of Operation

The work will be performed during business hours Monday through Friday 06:00 to 17:00. Contractor can work weekends or different hours if desired with the approval of the COR and facility management.

1.2 Background

Batavia VAMC was built in 1932 along with its entrance steps as well as modifications throughout the years. Due to the age and usage, the entrance steps in building 1 and 3 are deteriorating. Hence concrete repairs to the steps will be required to keep the steps and railing from being unsafe for occupants use.

1.3 Purpose

The purpose of this effort is to perform concrete repairs and sealant to building 1 and 3 entrance steps, brick walls and stones. The contractor who is awarded this project shall accept the timeframe stated above. The concrete repairs are critical for the safety of occupants use as well as cosmetically maintaining the face of the campus.

The Batavia VAMC requires a Contractor to perform construction work necessary to accomplish this goal.

1.4 Scope

The scope of construction work is fully described in the construction documents specifications and provided photos. Additional administrative and management related requirements are described in Section 3: Requirements. A brief overview of the construction work is included but not limited to the following:

General Work Building 1 – Employee Entrance

· Remove and replace existing handrail to match current railing

· Replace damaged bricks on the stairs system and main building along the stairs

· Replace 6 damaged terracotta stones

· Clean bricks that show efflorescence

· Repoint brick masonry joints on the wall of the stair system and building along the stairs

· Patch spalls and resurface in the concrete landing and stairs

· Install polymerized cementitious protective coating over the entire concrete stair surface

· Use acrylic yellow finishing coating to mark the nosing of the steps

· Apply water base salt guard 3’ on brick walls perimeter from stairs and down to the ground level on bottom side of stairs to prevent further damage from the use of salt

Building 1 – Employee Entrance roof – 110 sq.ft.

· Remove existing roof including gravel topped built-up system down to base concrete -layer

· Replace with 060-mil EPDM including but not limiting to:

· Tapered insulation and/or a recovery board down to the concrete prior to roof membrane

· Ice and water shield and roof deck protection

· Additional stripping of ice and water shield to cover the nail heads for additional protection

· Remove existing prefinished metal edge and install new metal edge to match existing

· Install new flashing

· Install new scupper/ gutter and downspout to the left of the stair against the building to drain roof water 3’ into the lawn area

· Power wash and clean under decking of roofing area including but not limited to the steel frame from all rust. Repair, repaint steel roofing frame and legs to match handrail

· Protect/restore any damaged grass, sidewalks and surroundings after roofing is complete

Building 3 – Employee Entrance

· Cut, pin, and repair each riser that is cracked and/or damaged

· Repair the concrete curb at the corner of entrance ramp and stairs

· V out and resurface deep spalls in the concrete landing in front of entrance door and along the stairs and ramp

· Install polymerized cementitious protective coating over the concrete landing, ramp, and stair system

· Use acrylic yellow finishing coating to mark the nosing of the steps

· Remove and replace all sealant along sides of ramp system Building 1 – Front Entrance

· Remove metals railing and store them for reinstallation

· Repair/replace the footing of all railing with a color that matches existing

· Reset the shifted top granite step due to open joints and freeze/thaw

· Repair or replace the bottom lower granite step that has broken corner from shifting step

· Remove and replace all the caulk joints in the granite stairs, landings, and cheek walls

· Patch the top landing granite

· Cut out and replace brick units that are damaged from salt use

· Clean bricks that show efflorescence

· Repair two limestone pieces where the building and stair system meet

· Clean granite stairs to remove staining

Building 3 – Front Entrance

· Reset the bottom step on the east set of stairs

· Cut out and caulk all granite steps and landing

· Repoint approximately 200sq.ft. of brick work on all sides and face of the stair system

· Clean the efflorescence from the brickwork on the sides and face of the stair system

· Clean the staining from the granite steps and landings

· Apply water base salt guard on all brickwork on all sides and face of the stair system

Front Entrance (Main Gate) – Front Sign Repairs History of Project

Refer to the drawings provided from the original project. A site visit for this project is strongly encouraged.

The electrical to the sign (120-volt, single phase) was locked out from the pump house behind the sign. The intent is to salvage the sign, masonry cap on top (below sign) and VA Brass sign. The masonry construction consists of a limestone cap that was custom built for this sign. Brick and concrete masonry unit behind the brick. The sign is mounted into the masonry with PVC pipe that was sheared with the impact of the vehicle and there is a second sign across the street as you enter the VA on the right side, that sign on the right is NOT a part of this project however will be used as reference for matching of the brick and workmanship for constructing.

Refer to the drawings provided from the original project.

Salvage and Reuse

· Concrete/limestone cap on top of sign

· Actual Sign, electronic and illuminated

· Brass VA Logo on brick

Intent of Project Sign shall be built to existing conditions with the improvement of steel poles to mount sign into existing concrete base.

· Construct a base of sign with concrete masonry block units with brick on face to match existing. Provide submittals/shop drawings and samples of brick for approval.

· The existing concrete base is covered in fresh black mulch and will need to be cleaned off and vacuumed two holes out to clear for new steel posts.

· Provide steel pole into signa and into concrete base with grout to hold the pole in place (refer to drawings). There is currently PVC plastic, however this has to be replaced with steel.

· Extend electrical conduit from pump house electrical panel to sign. The conduit in the pump house shall be galvanized ridged steel and the conduit underground shall be PVC rated for electrical use and buried. NOTE: If existing conduit is in good shape, that may be used however the conduit under the sign was sheared off and will need to be replaced and extended.

· If the contractor shall trench for electrical service to the sign, the conduit shall reside on a bed of crushed stone compacted and buried in sand 12” above conduit with electrical tape warning on top of the sand.

· Provide new conductors and conduit from the panel in the pump house behind the sign to the sign. The length of conductors is less than 50 feet, verify on site. Conductors are for a single phase 20-amp service.

· Provide an exterior rated photocell light sensor to turn lights from sign on and off mounted on the back of the sign.

· The means of disconnect can be the circuit breaker in the pump house.

· The conduit for the light service may be run up the sign as it currently is located or can be on the back of the sign as like the sign on the left side of the road that is NOT part of this project. The photo sensor may be installed just as the sign on the left side of the road and the exposed conduit shall be corrosion resistant exterior rated metal (NOT PVC plastic). Provide submittals for approval.

· Provide weep holes in base of the sign.

· Install the Brass VA Logo on the side of the street to replicate the sign on the opposite side of the street.

· Return area when completed to initial appearance. Replacing the mulch, rock, and general cleaning of area.

Submittals and Project Requirements Contractor shall refer to VA ALL contract Drawings and Specifications however much of the project requirements are spelled out in the SOW and specifications, specifications 010000 General Requirements and 013526 Safety Requirements. Refer to the 010000 GENERAL REQUIREMENTS for submittals that are required for this project.

· The contractor will be required to submit ALL safety plans stated in the 013526 SAFETY REQUIREMENTS specification prior to commencing work. The VA Safety office will review the documentation and will return with corrections for the contractor as needed. The contractor shall resubmit these plans pertaining to safety and infection control until the requirements are met as per the specifications identified above. Some critical safety plans that the contractor will have to address as soon as the project is awarded are:

· Lift Plan for all Crane Work

· Competent Persons (CP) certificates and training

· APP and AHA from the Safety Specifications and all other requirements outlined in the Safety Requirements Specifications

· Construction of traffic and site security plan What is provided in the Scope for this document is NOT all inclusive. This is a summary, and the contractor shall review the contract specifications thoroughly as well as schedule site visit to review the scope of work prior to bidding on the project.

1.4.1 Site Conditions, As Built and Record Documents

Although the VA makes every effort to keep documents current to existing conditions, changes and updates are sometimes not recorded. It is therefore the Contractor’s responsibility to perform field investigation and verify the accuracy of the provided documents with the actual conditions.

The contractor shall check existing conditions at the project site prior to bidding.

1.4.2 Quality Assurance/Quality Control Plan

The Contractor is responsible for reviewing the work done by any subcontractors that the Contractor has hired to assist with the completion of this SOW. The Contractor must provide the Government with a Quality Assurance/Quality Control (QA/QC) Plan that documents the methods, processes, procedures that are going to be implemented by the Contractor to validate the work their subcontractors perform.

1.4.3 Hazardous Materials

Hazardous material removal is required for this project. Refer to the contract Specification, Safety Requirements Table in this SOW, Specifications (particularly the General Requirements and Safety Specifications) for ALL safety requirements.

· Refer to the Safety Table for Requirements provided in this document.

· The SAFETY Requirements for the Prime Contractor and the Sub-Contractor are REQUIRED to be awarded this contract. The prime and sub-contractor shall NOT be allowed time or compensation to attend classes at the Governments expense for training that is outlined in the documents provided.

· Silica fume: ASTM C1240

1.4.4 Personal Protective Equipment (PPE)

The Contractor is responsible for obtaining/providing, inspecting, and maintaining any required Personal Protective Equipment (PPE) and access equipment necessary to perform services identified in this SOW. Refer to the Safety Specification for further information.

1.4.5 General

This Scope of Work has been broken down into general requirements that are applicable to the entire contract and the specific construction effort:

The bidding Contractor(s) will have to conduct a brief pre award site survey of the campus. This will be arranged through the contracting officer and conducted as a group or individually as per the contracting officer.

1.4.6 Phasing

This is a phased project. See phasing drawings and PG-18-1: MASTER CONSTRUCTION SPECIFICATIONS, SECTION 01 00 00 GENERAL REQUIREMENTS - 528A4-25-208 for phasing requirements.

All Contractor personnel working onsite at the Medical Center will be required to attend a 1- hour Buffalo VAMC site specific safety training class. This class will be held on site and will be taught by a member of the Buffalo VAMC safety office. Attendance to this class and proof of the 10- hour OSHA (30-hour for supervisors, refer to General Requirements and Safety Specifications for the complete contract requirements). Participation in this class is mandatory and must be done prior to the commencement of work on-site.

· Refer to this document in the appendix, the drawings and the specifications required for safety and lead paint abatement.

1.5.2 Access

All visits and access requests to the VAWNYHS under this scope of work shall be coordinated through the Contracting Officer Representative (COR) and approved as per the schedule submission requirements in the drawings and specifications. The contractor shall pay close attention to the General Requirements Specifications.

1.5.3 Photography

PG-18-1: MASTER CONSTRUCTION SPECIFICATIONS, Section 01 00 00 (General Requirements - 528A4-25-208), Article 1.31 requires the contractor to obtain the services of a professional photographer to document the entire construction process.

As a reminder, it is VHA policy to respect the privacy of all persons (e.g., Veterans, patients, residents, members of the VHA workforce, and visitors) consistent with the needs of operating a national health care system. Privacy protections on VHA premises vary according to the needs and purposes of different types of areas, the persons included, and the purpose of the production and use of photographs, digital images, and video or audio recordings (excerpt from VHA Directive 1078).

The Contractor shall ensure that any photographs taken do NOT include any VHA patients, members of the VHA workforce, or visitors to the VAMC facility.

2. Applicable Documents The following documents are applicable to this Scope of Work (SOW) to the extent specified herein. While every effort has been made to ensure the completeness of this list, document users are cautioned that they must meet all specified requirements of documents cited in sections 3 of this SOW, whether they are listed here.

2.1 Government Documents

The following directives, guides, handbooks, and drawings form a part of this document to the extent specified herein. Unless otherwise specified, the latest revisions available shall be used.

Copies of construction related Department of Veterans Affairs directives, guides, and handbooks are available from the Office of Construction and Facilities Management website:

http://www.cfm.va.gov/til/index.asp

DEPARTMENT OF VETERANS AFFAIRS

DIRECTIVES

2.2 Veterans’ Health Administration Western New York Documents The following drawings and documents form a part of this document to the extent specified herein.

Documents identified as “AS MODIFIED FOR VA PROJECT 528A4-25-208” are base VA documents that have been tailored to the needs of this specific effort. While the base VA documents are available on the Office of Construction and Facilities Management website listed above, the Contractor shall use the modified version listed below, NOT the base document. Copies of these documents are available from the KO, COR, or Technical POC.

VA WESTERN NEW YORK HEALTHCARE SYSTEM, BATAVIA VA MEDICAL CENTER

DRAWINGS

PG-18-1: MASTER CONSTRUCTION SPECIFICATIONS, SECTION 00 01 15 LIST OF DRAWING SHEETS (AS MODIFIED FOR VA PROJECT 528A4-25-208) lists all drawings for this construction effort.

SPECIFICATIONS (AS MODIFIED FOR VA PROJECT 528A4-25-208)

PG-18-1: MASTER CONSTRUCTION SPECIFICATIONS, SECTION 00 01 10 TABLE OF CONTENTS (AS MODIFIED FOR VA PROJECT 528A4-25-208) lists all relevant and modified construction specifications for this construction effort.

2.3 Non-Government Publications

All work shall be accomplished in strict accordance with the latest codes and standards. The Contractor shall follow any/all applicable standards and codes, including, but not limited to applicable NFPA standards, NEC, JCAHO, OSHA, ANSI, ASHRAE, and all other codes.

3. Requirements The Contractor shall provide personnel, material, services, and facilities to perform, accomplish, and deliver the required services detailed in this scope of work.

3.1 General

This section contains general information that is applicable for the duration of the contract (i.e. applies to all Parts of this effort).

3.1.1 Status Updates

The Contractor shall prepare and submit periodic status reports throughout the duration of the contract. The reporting period will begin at Notice to Proceed. The contents of status reports shall include but is not limited to the following information/topics:

Summary and Current Status of Project Progress Accomplished (weekly) Refer to Project Schedules Specifications Progress Anticipated (for the next six weeks) Refer to Project Schedules Specifications Updated Schedule Refer to Project Schedules Specifications Problems Encountered and Anticipated Technical, Schedule, and Cost Risk Assessment Risk Mitigation Strategy Financial Data (i.e., allocated funding, obligations, expenditures, etc.)

Status reports may be organized in Contractor specified format. Status reports will be supplied as a digital product to the Government in a Microsoft Word compatible format (*.DOC, *.DOCX) or Portable Document Format (*.PDF). Status reports shall be submitted via email to the KO and COR by the 5th business day of every month.

3.1.2 Meetings

Several different meetings are identified under this contract. The information contained within this section is relevant to all meetings identified in this contract. Any meeting specific details can be in its respective section of this SOW.

3.1.2.1 Meeting Scheduling

All meetings identified within this SOW are to be coordinated and scheduled with the COR. See Section 0 and Section 0 for more details.

3.1.2.2 Meeting Agenda

The Contractor shall provide a meeting agenda 1 business days prior to the scheduled date of the meeting.

Meeting agendas may be organized in Contractor specified format. Meeting agendas will be supplied as a digital product to the Government in a Microsoft Word compatible format (*.DOC, *.DOCX) or Portable Document Format (*.PDF). Meeting agendas shall be submitted via email to the COR.

3.1.2.3 Meeting Presentation Materials

Any required presentation materials (e.g., handouts, slide presentation, design information, drawings, schedules, cut sheets, etc.…) shall be provided to the Government at the same time as the meeting agenda.

Meeting presentation materials may be organized in Contractor specified format. Meeting presentation materials will be supplied as a digital product to the Government in a Microsoft Office compatible format (*.DOC, *.DOCX, *.PPT, *.PPTX), Portable Document Format (*.PDF), or AutoCAD (*.DWG, *.DXF) as applicable to the specific document and meeting.

While email is an acceptable method to receive this information, note that the VA has a size restriction for attachments on email. No email can be sent or received by the VA that is larger than 20MB. If meeting presentation materials are larger than this size, the Contractor must determine an alternate method to submit the required materials by the due date (e.g., FTP website, optical digital media, etc....).

3.1.2.4 Meeting Minutes

The Contractor shall provide meeting minutes to document the discussion had during the meeting. The VA COR may provide their notes from the meeting in the form of an email and the contractor shall incorporate those notes into the minutes. The contents of meeting minutes shall include but is not limited to the following information/topics:

Meeting attendees Narrative to describe contents of meeting (will likely mirror the meeting agenda) List of action items (for both the Government and the Contractor) Presentation materials used during the meeting should be included as enclosures.

Meeting minutes may be organized in Contractor specified format. Meeting minutes will be supplied as a digital product to the Government in a Microsoft Word compatible format (*.DOC, *.DOCX) or Portable Document Format (*.PDF).

The Contractor shall provide draft meeting minutes within 1 business days of the meeting. The Government will review and provide comments back to the Contractor within 1 business days of receipt of the draft meeting minutes. The Contractor shall finalize the meeting minutes and submit the final meeting minutes to the Government within 1 business days of receipt of Government comments.

The Contractor shall conduct a kick-off meeting at the VAMC. During the kick-off meeting the Contractor shall address their plan to meet the design intent, review the schedule, and review their plan to address any risks associated with the effort.

This meeting shall comply with the terms of Section 0 of this SOW.

See section 0 for the timing of this meeting.

Site surveys shall be conducted in accordance with Section 0.

3.2.2 Submittals

In accordance with the terms of PG-18-1 MASTER CONSTRUCTION SPECIFICATIONS; SECTION 01 33 23 SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES (528A4-25-208), the contractor shall provide submittals and shop drawings for review prior to starting work. All submittals shall be provided and approved prior to mobilization.

A submittal log has been generated for this effort and represents a list of the minimum required submittals based upon the current construction documents. Although every attempt has been made to ensure that this list is complete, additional submittals not listed may be required.

An updated work plan that adds additional details based upon approved submittal information.

Revised or new Activity Hazard Analysis (AHA) based on approved submittals.

Any additional clarifying details about the work to be performed that have been updated bases upon the approved submittals.

Any action items resulting from this meeting shall be addressed prior to ordering any materials or beginning the actual construction work.

This meeting shall comply with the terms of Section 0 of this SOW and the terms of PG-18-1 MASTER CONSTRUCTION SPECIFICATIONS; SECTION 01 35 26 SAFETY REQUIREMENTS (528A4-25-208); Article 1.6 Preconstruction Conference.

See section 0 for the timing of this meeting.

The Pre-Construction Risk Assessment (PCRA) has been completed by the VA for this project, and it mirrors what is required in the contract documents for this project. As stated above and in the contract documents, the contractor shall provide all documentation outlined in the contract documents including but NOT limited to the following.

Refer to specifications 010000 GENERAL REQUIREMENTS and 013526 SAFETY REQUIREMENTS As per the Pre-Construction Risk Assessment, safety department want the contractor to be prepared to submit all listed items, as part of their safety plan, infection control plan, confined space plan and plan to drill through concrete as follows but not limited to:

When creating dust, the contractor shall have Negative Air with HEPA filtration going out the window.

When creating dust, the contractor shall provide a work plan to the VA to shut down the Air Handling Unit in the basement of the building and cover all ventilation (supply, return and exhaust).

When drilling through concrete the contractor shall have in their work plan to have shrouds with HEPA filtration.

Lock out and tag out any electrical panels to do electrical work.

Bypass fire alarm daily for the devices when creating dust.

Provide a shutdown notice and tentative duration prior to shut down.

Provide work plan for all water/sanitary disruption prior to any shutdown.

All work plans are subject to approval from the VA.

Work includes, but not limited to, all labor, material, equipment, and supervision to perform the required demolition, modification, construction, and/or installation of the dishwashing machine.

3.2.5 Status Meetings

The Contractor shall attend periodic status meetings with the VA to discuss construction progress, submittals, and RFIs during the project. The construction phase is anticipated to be no longer than 6 weeks. This time estimate includes the time required to perform the preparatory administrative work (e.g., plans, schedules, submittals, etc...)

Status meetings will commence after the 3.2.3 Preconstruction Conference is held (section 0). Status meetings shall be held every week for the remainder of the effort. At a minimum, the attendees of the status meeting shall be VAMC COR and one person from the prime Contractor. Additional personnel may be invited to the meeting as required.

As part of the last status meeting the resurvey of the site will be conducted (see PG-18-1: MASTER CONSTRUCTION SPECIFICATIONS, Section 01 00 00 (General Requirements - 528A4-25-208), Article 1.8, Paragraph C).

The Contractor and/or Subcontractor shall provide meeting minutes in accordance with the terms of Section 0.

4. Verification Final functional verification of the installed equipment shall be conducted jointly before final acceptance of the constructed product. The groups that will participate in the verification process include:

· Prime Contractor

· Subcontractor (as applicable)

· VA Engineering These functional tests will be based upon manufacturer data and will be checked against VA regulatory requirements as applicable.

All equipment installed will be subject to these tests. For any equipment that does not pass the functional verification test, the Contractor shall troubleshoot the issue and determine if the root cause of the problem.

If the root cause is the result of the construction work, the Contractor shall repair and/or replace the faulty construction work and any subsequently damaged equipment at no additional cost to the Government.

If the root cause is the result of faulty equipment (manufacturer defect), the Contractor shall coordinate with the fabricator to repair and/or replace the faulty equipment and any subsequently damaged equipment at no additional cost to the Government.

5. Delivery

5.1 Technical POC

The Contractor will coordinate all visits and meetings with and provide the required quantity of submittals to the assigned COR at the time of award.

5.2 Schedule and Submittals

Refer to the top of this document for specific period of performance guidelines. This is a time sensitive project. The contractor shall meet all contract requirements for training and experience when bidding on this project. There is NO time allocated for the prime contractor or the sub-contractors to gain training after the bid is awarded.

Independent of the not to exceed period of performance, the Contractor shall comply with the individual relative and absolute timelines identified in this SOW.

The Contractor is responsible for submitting a detailed schedule in accordance with PG-18-1 MASTER CONSTRUCTION SPECIFICATIONS; SECTION 01 32 16.15, PROJECT SCHEDULES (528A4-25-208). This schedule must include all administrative work (preparatory as well as any permitting or shut down requests) and must also show associated predecessor and successor logic associated with all tasks performed under this contract.

6. EXISITING CONDITIONS AND WORK AREAS

See attached photos for each area of work. Contractor is HIGHLY encouraged to attend scheduled site visit to review the scope of work prior to bidding.

7. Refer to the VA Specifications, Drawings and Photos Provided for this project.

Specifications

010000 GENERAL REQUIREMENTS

013323 SHOP DRAWINGS

013526 SAFETY REQUIREMENTS

015719 TEMPORARY ENVIRONMENTAL CONTROLS

017419 CONSTRUCTION WASTE MANAGEMENT

018113 SUSTAINABLE CONSTRUCTION REQUIREMENTS

034500 PRECAST ARCHITECTURAL CONCRETE

040100 MAINTENANCE OF MASONRY

040513 MASONRY MORTARING

040516 MASONRY GROUTING

047200 CAST STONE MASONRY

055000 METAL FABRICATION

055100 METAL STAIRS

07015019 PREPERATION FOR RE-ROOFING

072200 ROOF AND DECK INSULATION

075323 EPDM ROOFING

076000 FLASHING AND SHEET METAL

079200 JOINT SEALANTS

099100 - PAINTING

260511 REQUIREMENTS FOR ELECTRICAL INSTALLATION

260519 LOW VOLTAGE ELECTRICAL CABLES

260923 LIGHTING CONTROLS

260533 RACEWAY AND BOXES FOR ELECTRICAL INSTALLATION

Drawings Site Map and Work Locations Original Sign Drawing when Installed in 2015 Sign Structural Drawings from 2015 Sign Anchoring for Brass VA Emblem on front of Brick

Photos for Project Bldg. 1 emergency entrance steps (5-photos) Bldg. 1 entrance roof (4-photos) Bldg. 1 front entrance (13-photos) Bldg. 3 emergency entrance (4-photos) Bldg. 3 front entrance (4-photos)

8. AUTODESK

SECTION 01 32 00

CONSTRUCTION DOCUMENTATION

PART 1- GENERAL

1.1 DESCRIPTION:

A. Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

1.2 REQUIREMENTS:

3. The access request shall be in writing and include a list of staff. The list shall include the following information:

END OF STATEMENT OF WORK

21 of 71 [Publish Date]

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) Solicitation materials consisting of drawings, specifications and other information may be obtained from the Contract Opportunities (formerly FedBizOpps) website:

https://sam.gov/ An Offerors mailing list WILL NOT BE prepared by the Contracting Officer.

SOLICITATION AMENDMENTS: Amendments to the solicitation will be posted at https://sam.gov/ Paper copies of the amendments will NOT be individually mailed. No other notification of amendments will be provided. Offerors are reminded that they are responsible for obtaining and acknowledging all amendments to this solicitation prior to the time for receipt of offers.

(b) A bid guarantee is required in an amount not less than 20 percent of the proposal price but shall not exceed $3,000,000, whichever is less. Irrevocable Letter of Credit (ILC) may be submitted in lieu of a bid bond. Failure to furnish the required bid guarantee in the proper form and amount, by the proposal due date, will require rejection of the proposal in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then.

(c) The awardee for this procurement will be required to furnish two bonds, a Payment Bond, SF 25A, and a Performance Bond, SF 25. See FAR Clause 52.228-15 Performance and Payment Bonds—Construction.

Magnitude of Construction: $250,000 - $500,000.

(d) CONTRACTOR RESPONSIBILITY:

Safety or Environmental Violations and Experience Modification Rate “All Offerors shall submit the following information pertaining to their past Safety and Environmental record. The information shall contain, at a minimum, a certification that the offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

All Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau. (e) TRAINING:

(e) TRAINING:

All employees of the Prime Contractor and Subcontractors shall have the 10-hour OSHA certified construction safety course. The Prime Contractor’s competent site superintendent and any ‘foreman’ of the subcontractor(s) shall have completed the 30-hour OSHA certified construction safety course. Documentation of training shall be submitted to the Contracting Officer for review and approval prior to any work being performed. Failure to present the proper training documentation will result in the individual being removed from the job; the individual may only return after the proper documentation has been provided. There shall be no exceptions to this requirement.

(f) KEYS: All keys provided to the Contractor or any subcontractor for use during the project shall be returned to the Contracting Officer's Representative (COR) at completion of the work or upon request. No keys shall be reproduced by the Contractor or any subcontractor. There will be a $10 charge for each key that is lost or not returned to the COR.

(h) System for Award Management (SAM):

Federal Acquisition Regulations require that federal contractors register in the System for Award Management (SAM) database, https://sam.gov/ and enter all mandatory information into the system. Contractors must be registered in SAM at the time of award and should be registered at the time of the proposal submission.

(j) Contractor Normal Work Hours:

The contractor’s work hours are from 8:00AM to 4:30PM, Monday through Friday, excluding federal holidays. Federal holidays that fall on a non-workday; Saturday or Sunday, the holiday usually is observed on Monday if the holiday is on Sunday or on Friday if the holiday is on Saturday. The contractor may request authorization from the Contracting Officer to work an alternative schedule or on holidays. However, the Contracting Officer reserves the right to deny or authorize the contractor’s request at his or her discretion considering the best interests of the Government. All federal holidays are observed as non-workdays.