S04 - Site Visit Conference Agenda - 36C24225B0028 - Replace 5MV Transformer.docx
DOCX document 27 KB Posted
- Attached to
- 5950--NRM-CONST 528A5-24-516 - Replace 5MV Transformer Federal contract opportunity
- Solicitation number
- 36C24225B0028
About this file
This document is a Site Visit/Pre-Bid Conference Agenda for a Department of Veterans Affairs (VA) solicitation to replace a 5MV transformer at the Canandaigua VAMC in New York. The solicitation (36C24225B0028) requires a contractor to provide labor, materials, equipment, and supervision to remove and replace the existing transformer, including crane services, electrical work, and compliance with multiple codes and standards. Key submission requirements include registering in SAM.gov, submitting a Bid Bond, providing an EMR rating, and being verified as an SDVOSB/VOSB if applicable.
Critical dates include a virtual bid opening on July 23rd, 2025 at 1:00 PM EST, with bids due by 12:30 PM EST that same day. The project involves replacing a damaged transformer at the VA campus, with a project duration of 3 years. Contractors must submit detailed documentation, including a transformer lift plan, and adhere to strict requirements such as minimizing patient disruption, maintaining work cleanliness, and providing a one-year warranty. The transformer replacement must be completed within one week, with the existing transformer to be turned over and set aside within the facility's secure fence area.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| S04 - Pre Bid Sign In Sheet - 36C24225B0028 Replace 5MV Transformer.pdf | ||
| 36C24225B0028 0001.docx | DOCX document | |
| 24-516 Replace Transformer Specs.pdf | ||
| 36C24225B0028_1.docx | DOCX document | |
| 24-516 Replace Transformer Project location Map.pdf | ||
| 24-516 Replace Transformer Basis of Design.pdf |
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Text version
AGENDA FOR SITE VISIT/PRE-BID CONFERENCE
June 6th, 2025 Replace 5MV Transformer, Canandaigua, NY VAMC – Project 528A5-24-516 /Solicitation: 36C24225B0028
I. Introduction:
II. Names of Key Individuals for this Acquisition:
| 1. Contracting Officer: | Devan Bertch: Devan.Bertch@va.gov | (716)-698-6459 | |
| 2. COR: | Bishop Fargo: Bishop.Fargo@va.gov |
III. General Comments/Instructions to Offeror:
A. The Invitation for Bid (IFB) package consists of:
1. Description of Work, Specifications, and Drawings
2. Instructions to Offerors
3. Solicitation Provisions and Contract Clauses
4. Certifications/Representations
B. When submitting the proposal:
1. Offeror must complete and submit one (1) set of the SF1442 at time of Bid submission.
2. Be sure to accurately acknowledge all amendments posted on page 2 with correct dates.
3. Offeror shall submit a Bid Bond along with the bid.
4. Offeror must submit Limitations on Subcontracting and Buy American Certification form signed.
5. Offeror shall submit EMR (Experience Modification Rate) rating with bid.
6. Offeror must be registered in: www.beta.sam.gov; Certifications/ Representations must be completed.
7. SDVOSB/VOSB offerors must be verified in www.vetbiz.gov at time of offer and award.
8. Offerors must be registered as a small business under the applicable NAICS code noted in the solicitation.
9. Offerors should have an account in Dun & Bradstreet and ensure that the account is up to date. Government may request additional financial information.
10. Virtual bid opening is scheduled for Wednesday, July 23rd, 2025 @ 1:00 PM EST.
i. CALL: +1 347-566-4838 and enter conference ID: 936 886 359#
ii. Bids are due Wednesday, July 23rd, 2025 @ 12:30 PM EST
11. Cutoff date for RFI’s is Tuesday, July 1st, 2025 @ 12:00pm.
C. Procedure for requesting information/clarifications:
1. Offeror is responsible for bringing any blatant ambiguities in the documents to the Contracting Officers’ attention. All questions must be in writing and emailed/sent to the Contract Specialist Devan.bertch@va.gov
2. All technical questions will be answered by the Contracting Officer, in writing, via amendment to the solicitation. Amendments will be posted at: beta.SAM.gov
3. An amendment may also be used to communicate other information (i.e., updated wage decisions, revised clauses, extended bid closing date, etc.).
4. Offeror must acknowledge receipt of all amendments issued. Offeror and Offeror’s subcontractors are not permitted to contact Engineering Service for information regarding this project. To do so will be to your detriment as any answers you receive will not be applicable in a dispute with the Contracting Officer.
D. Additional Site Visits/Questions:
1. This is the only scheduled site visit. There will be no other site visits.
2. Sign in sheet and site visit agenda will be posted but be sure to network today to get ahead.
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