RFI Continued.xlsx
XLSX spreadsheet 224 KB Posted
- Solicitation number
- 36C24225B0023A
About this file
This document is a Request for Information (RFI) log for a VA project to relocate the Radiology Building 3 at the Montrose VA Medical Center in New York. The RFI contains 14 detailed inquiries covering various technical aspects of the project, including window types, door hardware, medical equipment installations, lighting fixtures, and materials specifications. Key technical clarifications include confirmation of a 1,000-gallon fuel tank (with a VA-approved waiver), seismic design category B requirements, and specifications for lead-based paint removal.
The project involves renovating an existing building with specific requirements for electrical rooms, medical gas equipment, structural steel fireproofing, and integration of existing systems like nurse call and security. Notable details include the use of Daltile - Choice Buff CS/20 matte tiles, VA-furnished equipment like an overhead patient lift system, and industrial hygiene services to be provided by Mabbett & Associates Inc. The solicitation (36C24225B0023A) is issued by the Department of Veterans Affairs Veterans Health Administration for the relocation and renovation of Radiology Building 3, with a focus on precise technical specifications and system integrations.
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Other files
| File | Type | Posted |
|---|---|---|
| RFI Continued.pdf | ||
| 36C24225B0023A 0004.docx | DOCX document | |
| Additional RFIs AE Responses 2050612.pdf | ||
| 36C24225B0023A 0003_1.docx | DOCX document | |
| 36C24225B0023A 0003.docx | DOCX document | |
| 36C24225B0023A 0002.docx | DOCX document | |
| 22015 VA Montrose -Relocate Radiology -.. Manual - Bid Documents - 20240419.pdf | ||
| Montrose Radiology - Bid RFI Log Final.xlsx | XLSX spreadsheet | |
| 36C24225B0023A_1.docx | DOCX document | |
| Spec - Bid Doc 620-22-105.pdf | ||
| 620-22-105 Relocate Radiology B3 Drawings.pdf |
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Text version
Sheet1
| Bid RFI Log |
| Relocation of Radiology VAMC Hudson Valley, Montrose, NY |
RFI No. Content Response Notes
| RFI #01 | RFP not provided manufacturer name for the door Hardware. Can you please provide hardware manufacturer name? | Refer to specification section 087100 Door Hardware, 087113 Automatic Door Operators, 087113.11 Low Energy Power Asst Door Operators and 090600 Schedule of Finishes for hardware requirements. | VA No additional comments |
| RFI #02 | Sheet A601 has PT-1 listed as Crema CA20, 2”X2” mosaic, while sheet A600 lists Daltile – Choice Buff CS/20 matte 12”x24” for PT-1. | PT-1 would be Daltile – Choice Buff CS/20 matte 12”x24” as per A600 lists and Spec. 090600 | VA No additional comments |
| RFI #03 | 1.) SPECIFICATION 085113 CALLS FOR THE ALUMINUM WINDOWS TO BE FIXED, WHEREAS THE ELEVATION ON A401 SHOWS WINDOW TYPE “T1” AS A HUNG WINDOW. THE BASIS OF DESIGN IN SECTION 090600 IS ALSO LISTED AS A DOUBLE HUNG WINDOW. PLEASE CONFIRM WINDOW TYPE. |
| 2.) PLEASE CONFIRM IF THE WINDOW LOCATED IN ROOM TOILET 48A (ELEVATION 9/A201) IS TO BE NEW OR EXISTING. | 1. | We recommend using fixed windows that match the existing ones in appearance. We observe that this is a prevalent choice across various VA facilities. Please confirm whether the VA prefers this recommendation or would prefer operable windows. The price difference should be insignificant. |
| 2. | Yes, the window in the bathroom 48A would be a replacement window. | |
| Building 3 is currently has double hung windows installed throughout the building. Please plan on using double hung windows to keep the same exterior apperance. | ||
| RFI #04 | 1.) Section 088000 references Ballistic, Blast Resistant, and Impact-Windborne debris resistant glass. Is this performance required for the locations noted on the plans? If yes, it is assumed that impact-resistant performance will be required for the windows as well. Please confirm. |
2.) S301 & S901 detail seismic restraints for Ultrasound and Xray equipment supports.
Are seismic engineering and restraints required for any other components and systems?
Is there a specification for Seismic Restraints?
3.)P-102 shows new medgas equipment installed in a remote mechanical room and piping running through a corridor to renovation area– will ceiling access be required for this work? Can this be done regular work hours?
| 4.)Does this contract have responsibility for Industrial Hygienist services, or will all of these services be provided by VA’s CIH at expense of VA? | 1. | Please note that Sections 2.7 and 2.9 of Specification 08 80 00 should be eliminated, as they no longer apply. | ||
| 2. | As indicated on the structural design criteria table on the bid drawings, the seismic design category for the project is Seismic Design Category B. Therefore, seismic restraints for electrical and mechanical components are exempt from seismic bracing/restraining requirements other than what is shown on the drawings. Refer to specification 055000 for strut channel bracing. | |||
| 3. | Yes, ceiling work will be required for this work within the corridor. Above ceiling work and work outside of the space shall be coordinated with VA. | |||
| 4. | VPIH service will be covered by environmental consultant Mabbett& Associates Inc . VPIH monitoring services as outlined in the current scope, five consecutive monitoring shifts including max (5) daily asbestos PCM air sampling, final project close-out reporting, and TEM air clearance as needed. However, if additional industrial hygiene requirements arise from Spec. Sections 02 82 11 or 02 83 33.13, the contractor is required to provide a qualified Industrial Hygienist to fulfill those obligations. | VA No additional comments | ||
| RFl #05 | RFI 001 – the construction documents include section 26 25 71 Medical and Surgical Lighting Fixtures; however, Baxter can not find any surgical lights on the drawings. The lighting Fixture Schedule on drawing EL-201 lists 2x2 troffers, 6” and 8” recessed can lights and wall sconces but no surgical lights. Please advise if surgical lights are included in the project and where they are located on the drawings and any other details that might be available. | Section 26 25 71 Medical and Surgical Lighting Fixtures was included for reference only. No specific surgical lighting fixtures are required. | VA No additional comments | |
| RFI #06 | • | Will the Site Superintendent, if duly qualified, be permitted to also serve in the roles of CQC and SSHO or will a separate individual be required for either of those two roles? | ||
| • | Please confirm if taxes should be carried in proposals? | |||
| • | Will the government accept the use of the industry leading Procore Project Management software as the primary submittal and data tracking tool for this project? | |||
| • | Who is the controls vendor for the campus? | Determination regarding these matters is at the discretion of the VA. We recommend directing these questions to the VA for official clarification. | • | The SSHO can be a shared resource amount either the Site Superintendent or the CQC, but all three roles can’t be held by the same person. |
| • | This is a federal project, and taxes should not be carried in the proposal | |||
| • | The Department of Veteran Affairs will not be using Procore for this project, we will be using ACC Build. | |||
| • | We do not have a specific controls vendor; the system has to integrate with a Niagara 4 headend system. |
| RFI #07 | Regarding Division 27 Nurse Call and Division 28 Security, please provide details on existing systems, including vendors, software, licensing, and VA-furnished equipment required for integration or configuration. | ||
| Refer to sheet A702 for equipment to be VA Acquired/Contractor Installed. VA to provide information regarding existing vendors, sofware, licensing, etc. Contractor to provide submittals for new equipment for EOR and VA acceptance. | VA HVHCS @ Montrose uses HillRom. | ||
| RFI #08 | RFI 002 – The Equipment Schedule on drawing A702 indicates that the VA is acquiring and the Contractor is to install JSN A1200, Lift System, Overhead, Patient Room. Please advise as to what brand and model will be provided to install as certified installers will be required. | No proprietary cut sheets or product information have been included in the contract documents. Please refer to Section 11 73 00 for the required product specification.The determination of the lift system to be used — including whether certified installers will be required — remains at the discretion of the VA. | VA No additional comments |
| RFI#9 | Sheet A601 has PT-1 listed as Crema CA20, 2”X2” mosaic, while sheet A600 lists Daltile – Choice Buff CS/20 matte 12”x24” for PT-1. | PT-1 would be Daltile – Choice Buff CS/20 matte 12”x24” as per A600 lists and Spec. 090600 | VA No additional comments |
| RFI#10 | The scope of work for intumescent fireproofing per General Floor Plan Note “L” is “ALL NEW STRUCTURAL STEEL MEMBERS TO RECEIVE 2H INTUMESCENT FIREPROOFING (UL DESIGN D601).” Please confirm that the Design Team considers the New W6x9 Equipment Beams shown on the Enlarged Equipment Framing Plan are structural in nature and not part of the Equipment Framing Plan. The W6x9 beams are exposed on 4-sides, therefore, they will be rated with a UL Column Design X649. Furthermore, if the W6x9 beams are to receive intumescent fireproofing the thickness to achieve a 2-hour rating will be an extrapolated thickness which is subject to the Authority Having Jurisdiction (AHJ) . See the attached thickness chart for UL Design X649. | The W6x9 beams and other framing members identified on the Enlarged Equipment Framing Plan are not part of the primary structural frame of the building; these members are not required to receive a fire-resistance rating. Connections between these secondary structural support members and any rated building elements must maintain the integrity of the fire-resistance-rated assemblies. | No Additional VA Comments |
| RFI#11 | I am Jake an ISR with Highland Tank in our Watervliet NY office. I started looking through the spec and drawings and it seems like maybe the project has change through the planning process and maybe not everything was updated. I see the 1k vertical UL142 that they circled from our literature sheet on page E.003. But on E.002 it talks about the removal of a 1k and install of a 6k. Please clarify if the main fuel tank is 1,000 gallons or 6,000 gallons. | 1,000 GALLON TANK - Per VA requirements, the original calculations indicate a need for a 6000 gallon Fuel Tank, as shown on Dwg E-003, and the "6000 gallon" was included within the Phase III and Phase IV write-ups on Dwg: E-002. |
Afterwards the VA approved a Waiver for a 1000 gallon tank rather than the 6000 gallon tank. Dwg E-003 indicates that a VA Waiver approval exists for a 1000 Gallon Main Fuel Storage Tank: Dated 9/21/2023. Dwg ES-101 also references the 1000 gallon main fuel tank, and the VA Waiver dated 9/21/23.
Reference to 6000 gallon Fuel Tank was not corrected within the Phasing Notes on Dwg. E-002.
| RFI#12 | Spec section 02 83 33.13 LEAD-BASED PAINT REMOVAL AND DISPOSAL, para 1.1A states This section specifies the abatement and disposal of lead-based paint (LBP)/ lead-containing material (LCM). --- Usually the word "Abatement" is not used and only safe lead removal practices are to be followed for removal of existing paint. Can the agency please clarify if proper abatement procedure is required for the removal of existing paint? Or only safe lead practices are to be used? | Regarding the first part of your question, please refer to the full content of Specification Section 02 83 33.13. This section includes a detailed description of the scope of work, particularly:Paragraph 1.7, which covers Quality Assurance. Part 2 – Products, Part 3 – Execution These parts collectively outline the requirements and procedures for the lead paint removal work. | No Additional VA Comments |
| RFI#13 | Para 1.1B states "See Mabbett & Associates, Inc., Regulated Building Materials Survey Report for VA Project No. 620-22-205, dated April 30, 2023, for a summary of paint chip samples of accessible substrates and components". ---- This report is missing from the bid documents. | The Regulated Building Materials Survey Report for VA Project No. 620-22-205, dated April 30, 2023, is included in the project manual and is attached to Chapter 12.0 – Asbestos. | No Additional VA Comments |
| RFI#14 | 2/A101 New Electrical Room shows a partition type 7, this does not appear on the partition schedule. Please clarify. What is the deck height for the renovation space? What thickness lead lining is required for drywall radiation protection? A600 Finish Schedule ceiling type AT is Armstrong 1445 (5/16” grid) but notes indicate 9/16” Suprafine. Please clarify. | 2/A101 New Electrical Room shows a partition type 7, this does not appear on the partition schedule. Please clarify. Please refer to Partition Type 8 for the electrical room walls.What is the deck height for the renovation space?The top of the first-floor deck is approximately 12 feet above the renovation floor level.What thickness lead lining is required for drywall radiation protection? Please refer to the Project Manual, Appendix A2.0, Lead Assessment Cover Shielding Calculation for additional details. A600 Finish Schedule ceiling type AT is Armstrong 1445 (5/16” grid) but notes indicate 9/16” Suprafine. Please clarify. Use Prelude XL 15/16" instead 9/16 Superfine | No Additional VA Comments |
submit veneer fin for approval submitted was wall protection, not flooring.
4" studs require submittal image1.png image2.png
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