Montrose Radiology - Bid RFI Log Final.xlsx
XLSX spreadsheet 20 KB Posted
- Solicitation number
- 36C24225B0023A
About this file
This document is a Bid Request for Information (RFI) Log for the Relocation of Radiology at the VA Medical Center in Hudson Valley, Montrose, NY, associated with Solicitation Number 36C24225B0023A. The RFI log contains eight detailed requests for clarification on various aspects of the project, including window types, hardware specifications, seismic requirements, medical equipment installation, and system integrations. Key clarifications include confirming double-hung windows throughout Building 3, verifying medical gas equipment installation procedures, and identifying existing systems like the HillRom nurse call system.
The project involves renovating the radiology suite in Building 3, with the Department of Veterans Affairs Veterans Health Administration managing the solicitation. Notable responses from the VA include confirming that the Site Safety and Health Officer (SSHO) can be shared between roles but not held by the same person, specifying that taxes should not be included in proposals, and indicating they will use ACC Build for project management instead of Procore. The VA will provide some equipment, such as a patient room lift system, while the contractor will be responsible for installation and integration with existing Niagara 4 headend systems.
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Other files
| File | Type | Posted |
|---|---|---|
| RFI Continued.pdf | ||
| 36C24225B0023A 0004.docx | DOCX document | |
| Additional RFIs AE Responses 2050612.pdf | ||
| 36C24225B0023A 0003_1.docx | DOCX document | |
| 36C24225B0023A 0003.docx | DOCX document | |
| 36C24225B0023A 0002.docx | DOCX document | |
| RFI Continued.xlsx | XLSX spreadsheet | |
| 22015 VA Montrose -Relocate Radiology -.. Manual - Bid Documents - 20240419.pdf | ||
| 36C24225B0023A_1.docx | DOCX document | |
| Spec - Bid Doc 620-22-105.pdf | ||
| 620-22-105 Relocate Radiology B3 Drawings.pdf |
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Text version
Sheet1
| Bid RFI Log |
| Relocation of Radiology VAMC Hudson Valley, Montrose, NY |
RFI No. Date Rec'd. Content Response Response By Response Date Notes
| RFI #01 | 5/20/25 | RFI: RFP not provided manufacturer name for the door Hardware. Can you please provide hardware manufacturer name? | Refer to specification section 087100 Door Hardware, 087113 Automatic Door Operators, 087113.11 Low Energy Power Asst Door Operators and 090600 Schedule of Finishes for hardware requirements. | TF | 5/22/25 | VA No additional comments |
| RFI #02 | 5/21/25 | Sheet A601 has PT-1 listed as Crema CA20, 2”X2” mosaic, while sheet A600 lists Daltile – Choice Buff CS/20 matte 12”x24” for PT-1. | PT-1 would be Daltile – Choice Buff CS/20 matte 12”x24” as per A600 lists and Spec. 090600 | TF | 5/22/25 | VA No additional comments |
| RFI #03 | 5/22/25 | 1.) SPECIFICATION 085113 CALLS FOR THE ALUMINUM WINDOWS TO BE FIXED, WHEREAS THE ELEVATION ON A401 SHOWS WINDOW TYPE “T1” AS A HUNG WINDOW. THE BASIS OF DESIGN IN SECTION 090600 IS ALSO LISTED AS A DOUBLE HUNG WINDOW. PLEASE CONFIRM WINDOW TYPE. |
| 2.) PLEASE CONFIRM IF THE WINDOW LOCATED IN ROOM TOILET 48A (ELEVATION 9/A201) IS TO BE NEW OR EXISTING. | 1. | We recommend using fixed windows that match the existing ones in appearance. We observe that this is a prevalent choice across various VA facilities. Please confirm whether the VA prefers this recommendation or would prefer operable windows. The price difference should be insignificant. | |
| 2. | Yes, the window in the bathroom 48A would be a replacement window. | ||
| TF | 5/22/25 | VA Response MJR 5/28/25: Building 3 is currently has double hung windows installed throughout the building. Please plan on using double hung windows to keep the same exterior apperance. | |
| RFI #04 | 5/22/25 | 1.) Section 088000 references Ballistic, Blast Resistant, and Impact-Windborne debris resistant glass. Is this performance required for the locations noted on the plans? If yes, it is assumed that impact-resistant performance will be required for the windows as well. Please confirm. |
2.) S301 & S901 detail seismic restraints for Ultrasound and Xray equipment supports.
Are seismic engineering and restraints required for any other components and systems?
Is there a specification for Seismic Restraints?
3.)P-102 shows new medgas equipment installed in a remote mechanical room and piping running through a corridor to renovation area– will ceiling access be required for this work? Can this be done regular work hours?
| 4.)Does this contract have responsibility for Industrial Hygienist services, or will all of these services be provided by VA’s CIH at expense of VA? | 1. | Please note that Sections 2.7 and 2.9 of Specification 08 80 00 should be eliminated, as they no longer apply. | |||||
| 2. | As indicated on the structural design criteria table on the bid drawings, the seismic design category for the project is Seismic Design Category B. Therefore, seismic restraints for electrical and mechanical components are exempt from seismic bracing/restraining requirements other than what is shown on the drawings. Refer to specification 055000 for strut channel bracing. | ||||||
| 3. | Yes, ceiling work will be required for this work within the corridor. Above ceiling work and work outside of the space shall be coordinated with VA. | ||||||
| 4. | VPIH service will be covered by environmental consultant Mabbett& Associates Inc . VPIH monitoring services as outlined in the current scope, five consecutive monitoring shifts including max (5) daily asbestos PCM air sampling, final project close-out reporting, and TEM air clearance as needed. However, if additional industrial hygiene requirements arise from Spec. Sections 02 82 11 or 02 83 33.13, the contractor is required to provide a qualified Industrial Hygienist to fulfill those obligations. | TF/ Watson | 5/23/2025, 5/27/2025 | VA No additional comments | |||
| RFl #05 | 5/22/25 | RFI 001 – the construction documents include section 26 25 71 Medical and Surgical Lighting Fixtures; however, Baxter can not find any surgical lights on the drawings. The lighting Fixture Schedule on drawing EL-201 lists 2x2 troffers, 6” and 8” recessed can lights and wall sconces but no surgical lights. Please advise if surgical lights are included in the project and where they are located on the drawings and any other details that might be available. | Section 26 25 71 Medical and Surgical Lighting Fixtures was included for reference only. No specific surgical lighting fixtures are required. | Watson | 5/27/25 | VA No additional comments | |
| RFI #06 | 5/23/25 | • | Will the Site Superintendent, if duly qualified, be permitted to also serve in the roles of CQC and SSHO or will a separate individual be required for either of those two roles? | ||||
| • | Please confirm if taxes should be carried in proposals? | ||||||
| • | Will the government accept the use of the industry leading Procore Project Management software as the primary submittal and data tracking tool for this project? | ||||||
| • | Who is the controls vendor for the campus? | Determination regarding these matters is at the discretion of the VA. We recommend directing these questions to the VA for official clarification. | TF | 5/27/25 | • | The SSHO can be a shared resource amount either the Site Superintendent or the CQC, but all three roles can’t be held by the same person. | |
| • | This is a federal project, and taxes should not be carried in the proposal | ||||||
| • | The Department of Veteran Affairs will not be using Procore for this project, we will be using ACC Build. | ||||||
| • | We do not have a specific controls vendor; the system has to integrate with a Niagara 4 headend system. |
VA Response MJR 5/28/2025
| RFI #07 | 5/23/25 | • Regarding Division 27 Nurse Call and Division 28 Security, please provide details on existing systems, including vendors, software, licensing, and VA-furnished equipment required for integration or configuration. | ||||
| Refer to sheet A702 for equipment to be VA Acquired/Contractor Installed. VA to provide information regarding existing vendors, sofware, licensing, etc. Contractor to provide submittals for new equipment for EOR and VA acceptance. | TF | 5/27/25 | VA HVHCS @ Montrose uses HillRom. MJR 5/28/25 | |||
| RFI #08 | 5/27/201 | RFI 002 – The Equipment Schedule on drawing A702 indicates that the VA is acquiring and the Contractor is to install JSN A1200, Lift System, Overhead, Patient Room. Please advise as to what brand and model will be provided to install as certified installers will be required. | No proprietary cut sheets or product information have been included in the contract documents. Please refer to Section 11 73 00 for the required product specification.The determination of the lift system to be used — including whether certified installers will be required — remains at the discretion of the VA. | TF | 5/27/25 | VA No additional comments |
| RFI#9 | 5/28/25 | Sheet A601 has PT-1 listed as Crema CA20, 2”X2” mosaic, while sheet A600 lists Daltile – Choice Buff CS/20 matte 12”x24” for PT-1. | PT-1 would be Daltile – Choice Buff CS/20 matte 12”x24” as per A600 lists and Spec. 090600 | AH | 5/28/25 | VA No additional comments |
submit veneer fin for approval submitted was wall protection, not flooring.
4" studs require submittal
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