S06 - 0002 - 36C24225B0006 - Renovate Building 9.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

12-31-2024

528A6-20-633 00242 Dept. of Veterans Affairs Network Contracting Office 2 Bath VA Medical Center 76 Veterans Avenue Bath NY 14810

00242 Network Contracting Office 2

Bath VA Medical Center 76 Veterans Avenue Bath NY 14810 To all Offerors/Bidders

36C24225B0006 11-26-2024

X

This amendment serves to add the following documents to the solicitation:

- RFI questions and answers (Page 2 of this form)

- Example of Submittal Log

- Crawlspace Photos (Attached)

* Reminder * Document 36C24225B0006_1.docx posted on November 22nd, 2024 is not valid and was posted in error.

Bids will only be accepted using the solicitation with issue date of 11-26-2024 at the top with the file name S02 - Solicitation - 36C24225B0006 - Renovate Building 9 . The Sam issue date is reported as 11/27/24 on the Contract Opportunities web page. Attachments such as specs and drawings posted on 11/22/24 are valid.

** Bid date remains 1/8/25 @1pm and bids are due no later than 12:30pm

Devan Bertch Contracting Officer

RFI Questions and Answers for 36C24225B0006 - Renovate Building 9

1. Liquidated Damages are indicated on Page 32 of the solicitation but no dollar amount / penalty is defined. Please clarify.

Answer: Please disregard 52.211-12-Liquidated Damages on page 36 of the solicitation as it does not apply to this project.

2. The solicitation (general requirements) on Page 73 Item B reference ‘implied work’. Please define the parameters of this statement as the contractors bid to the documents to ensure fair and equal bidding practices and we are not to make inferences regarding design intent.

Answer: Implied work is industry standards and quality of workmanship. Contractors should base their bid on the information shown on the contract documents.

3. The Solicitation (general requirements) Item E references the Canandaigua VA. Please confirm this is a typo.

Answer: This is a typo. Please replace any reference to the Canandaigua VA with Bath VA.

4. The Solicitation (general requirements) Item H discusses long lead material payments / stored materials. Please confirm that if stored material invoicing is not allowed that there is a price escalation clause for material price increases.

Answer: The VA does not pay for stored material and your bid should be adjusted to capture the risks associated with price escalations or storage. Exceptions can be made by the CO on rare occasions, but the contractor must submit the request and have it approved by the CO.

5. The Solicitation (general requirements) Items L & M refer to minimizing impacts to patient care due to noise and state that “Off tour work may be required to minimize impact to Veterans and employees “. Please clarify if this is a minimal expectation or if the facility intends for a substantial or quantifiable amount of construction activities to be completed off-hours, and which tasks are impacted by this stipulation.

Answer: Building 9 is unoccupied and is in an area of the campus with low patient traffic. Off hours work is expected to be minimal for this project.

6. The Solicitation (page 74) states that a submittal log is attached, however other areas of the documents indicate this is to be provided by the Contractor. Please indicate if the submittal log is missing from the bid documents as they are referenced.

Answer: A submittal log is included as a reference; contractors are responsible for submitting their own. The reference submittal log is included with these responses.

7. Please verify if the bid issued specifications are construction-ready. The specification set indicates this version is a bid submission.

Answer: Documents are construction ready, this is just the bidding phase of the project.

8. Specification Section 01 00 00 Section 1.3 Statement of Bid has a base item and (2) undefined alternates. Please confirm there is only one lump sum bid price required.

Answer: There will be one lump sum, all-inclusive bid price.

9. Specification Section 01 00 00 Section 1.17: NEW TELEPHONE EQUIPMENT The contractor shall coordinate with the work of installation of telephone equipment by others. This work shall be completed before the building is turned over to VA.

· Please clarify who will be providing and installing the telephone equipment (third party or VA staff?)

Answer: VA staff will install the telephones. These will be relocated from the existing police station.

10. Specification Section 01 00 00 Section 1.24 calls for professional construction photography. Please confirm this requirement as sometimes it is enforced and sometimes it is waived.

Answer: Disregard this section, professional photography is not required.

11. Specification Section 01 33 23 Section 1.5 Submittal Preparation redefines how to process submittals:

· Collect required data for each specific material, product, unit of work, or system into a single submittal. Prominently mark choices, options, and portions applicable to the submittal. Partial submittals will not be accepted for expedition of construction effort. Submittal will be returned without review if incomplete.

· Is this a new VA requirement or the requirement of this specific AE?

· The standard for the VA for at least 10 years has been to submit one item per cover sheet because bundling items under a single cover sheet results in confusing partial approvals or multiple revision sequences to obtain a complete approved package. Submitting in this format eliminates the ability to order materials to keep the construction schedule moving, and leads to extended submittal performance periods as well as longer review cycles increasing costs for everyone, to include the government, when submittals are not reviewed or returned within the allotted time frame due to a perceived formatting issue, though the content is generally acceptable.

· Please clarify this clause.

Answer: The VA standard practices still apply, but dependent items can be grouped when reasonable. This clause is to prevent incomplete information. For example, doors and frames should be submitted together. This submittal would be rejected it only the doors were included since a review could not be done.

12. Please clarify the SSHO requirements; can these responsibilities be absorbed by the onsite superintendent or is a second person required?

Answer: The SSHO and CP can be superintendent or another qualified individual. They must be designated as the responsible party in the various safety plans.

13. Is the building on the historical registry? If so, are there any construction restrictions or implications related to this? Do contractors need to source authentic or matching materials?

Answer: Building is not on the historical registry. Any requirements for matching are included in the contract documents.

14. Please complete the chart in Specification 09 06 00 – Schedule for Finishes. The bulk of the items are unclarified or state additional information is to be provided by the VA.

Answer: Chart is included for coordination purposes. Minimum requirements for finishes or materials are included on the plans and in the respective specifications. Colors and patterns that may vary by manufacturer are to be selected by the VA during the submittal process.

15. A-001: 8. THE CONTRACTOR SHALL VISIT THE SITE TO VERIFY FIELD CONDITIONS, NO ADDITIONAL PAYMENT WILL BE MADE FOR FAILURE TO ACCOUNT FOR OBSERVABLE CONDITIONS

· Please clarify; site visits are not identified as mandatory by the contract documents.

Answer: Site visits are not mandatory but encouraged to allow prospective contractors the opportunity to view the site.

16. Keyed note 2 on Drawing SB 100 states existing basement floor has a headroom clearance of 3’-0” +/. Keyed note 5 on Drawing AD 101 states contractor to “remove debris from crawlspace and level to 6’-0” below first floor”. Please confirm the expectation is remove approximately 3’-0” of dirt from the entire crawlspace area.

Answer: Existing headroom varies and is to be cleared and leveled to a depth of 6’ below the top of the first-floor elevation. Existing crawlspace depth varies, and some soil will need to be removed for leveling purposes. Bids should be based on the information provided on the contract documents and provided pictures.

17. It looks like there are conflicting details on the Door Schedule AE601. Head and Jamb details listed do not match up with the Frame material listed. Could you please confirm frames listed as Type 2 Hollow Metal should just be standard Hollow Metal frames?

Answer: Correct, type 2 hollow metal frames should reverence jamb detail 3, not 8, on the plans.

18. Concrete surface repair is detailed on Drawing SB 502, however there appears to be no plan reference to their use or location. If these details are provided to be used in the event that they become necessary to use, should the bid require an allowance be included if they cannot be quantified at this time?

Answer: This detail is primarily for repair of exterior concrete piers, as indicated by note 3 on SB100.

1. Does the Bath VAMC have a standing controls contract / Contractor in place or is building 9 Bacnet (23 09 23) open to all controls contractors? Please advise.

Answer: The Bath VA currently has a contract with Trane for the building management system. New controls shall be compatible with this.

2. I am currently working through this on another project where Trane specified mini-splits that use refrigerant R410A are the Basis of Design. These units from what I have been told are no longer available. Trane is launching their 2025 models using 454B refrigerant. I can’t say this for sure but wanted to bring it to your attention sooner rather than later. It may be worth an RFI Answer: Job will be quoted with R-454b equipment.

1. I don’t seem to see the W7 transaction window on the floor plans. Its possible I’m just not seeing it but I was wondering if it is there how many are in the building. I’m trying to get pricing for this today.

Answer: The transaction window is located in between the vestibule and dispatch/operator rooms.

2. Is the window system store front or a fixed sash?

Answer: Fixed sash

3. The security screens seem to be operable even though the windows are not. Is this correct?

Answer: Correct, this is for maintenance purposes

4. Will we need to provide glass for all the interior wood doors? Type A

Answer: Glass is required to be provided as shown on the door and glass schedule

See attached document: Submittal Log Example - Renovate Building 9 - Bath.

See attached document: Crawlspace Photos Attachment - Renovate Building 9 - Bath.