36C24224Q0908 0006.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 7

0006 561-24-2-240-0011

Department of Veterans Affairs Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga NY 14227

Department of Veterans Affairs Network Contracting Office (NCO) 2 2875 Union Road Suite 3500 Cheektowaga NY 14227

To all Offerors/Bidders

36C24224Q0908

X

X X

The purpose of this amendment is to provide VA answers to questions provided by prospective vendors.

Please see the following pages for the questions and VA answers.

PLEASE SEND QUOTES TO BOTH MEGAN.ROSS3@VA.GOV AND TONY.CLEMENTE@VA.GOV.

Megan Ross Contracting Officer

This purpose of this amendment is to provide VA answers to questions provided by prospective vendors.

36C242-24-Q-0908 – EXPRT Education Communications

Request for Information (RFI) - Vendors questions and VA answers

Section - Question

1. Purpose - What level of administrative support is needed for conferences?

VA answer: If needed, marketing materials such as email campaigns, QR codes, website announcements, social media posts, etc.

2. Purpose - Does the Government anticipate creating its own Podcast series or offering WRIISC EXPRT SMEs to be featured on one of VA's existing Podcast Network? How many Podcasts will be created annually?

VA answer: We currently host a WRIISC podcast series on Spreaker (Veterans’ Health Matters (spreaker.com)). We are planning on recording and producing new episodes in 2024-2025, anticipating 5 total. Because this is within a pre-existing VA podcast, VA will handle audio/production.

3. Purpose - For the print newsletters, will the contractor be responsible for printing? If so, in what quantity?

VA answer: At this time, bulk printing can be done at the East Orange facility or the GPO.

4. 8. ODCs - Will the government update the pricing schedule B.4 to include ODCs such as stock photography?

VA answer: If needed, ODCs will be addressed first using VA means.

5. 9. General Requirements - What types of multimedia development will be required? How many per contract year?

VA answer: Electronic and print materials, digital/non-digital product development, photography if not provided by government stock, mailing distribution, social media content, website development and support, and other general marketing and communications support as agreed upon by the EXPRT Center and the contractor.

6. 10.2.1 - What types of audio and video education products will be required? How many per year?

VA answer: We anticipate recording and producing 5 podcasts in FY25; however, audio production is covered by VA. Audio and videos will be for instructional training and can be studio. Our main deliverables will be print and online with the option for video if deemed appropriate.

7. 10.4.1 - How many animations and videos will be required annually?

VA answer: Videos are for instructional training and can be studio. Our main deliverables will be print and online with the option for video if deemed appropriate.

8. General - Can you provide the requirements for the proposal? Please specify the volumes, page count limitations, font, font size, etc.

VA answer: The number of deliverables specified in the contract are currently being determined but will not exceed the contract cost.

9. 10.1.1 Task Deliverables - Communication Materials and Product Development. Do you have an expected qty and length for the videos that might be required per month or per year?

VA answer: Videos are for instructional training and can be studio. Our main deliverables will be print and online with the option for video if deemed appropriate.

10. 10.1.1 Task Deliverables: Communication Materials and Product Development. Do you have any sample videos you could provide links to videos that might serve as a model for the look and production style you have in mind?

VA answer: Interviews with staff and collaborators:

Post Deployment Cardiopulmonary Evaluation Network - War Related Illness and Injury Study Center

Instructional videos:

STAR Well-Kit - War Related Illness and Injury Study Center (va.gov)

11. 10.1.1 Task Deliverables: Communication Materials and Product Development. Is there a need for videos to be delivered in both horizontal (regular HD) and vertical (such as is used in Facebook Reels, Instagram, etc.) formats?

VA answer: Yes.

12. 10.1.1 Task Deliverables: Communication Materials and Product Development. Are there staff or other individuals that are capable and available to serve as video hosts or interview subjects?

VA answer: Yes.

13. 10.1.1 Task Deliverables: Communication Materials and Product Development. Is there any anticipated need for any live streaming of videos, such as Q&A content?

VA answer: Yes.

14. 10.1.1 Task Deliverables: Communication Materials and Product Development. Is there potentially a need for travel to other VHA facilities to interview or film experts, medical personnel or effected Veterans?

VA answer: No. This task can be accomplished virtually.

15. 10.1.1 Task Deliverables: Communication Materials and Product Development. Is there any potential need for studio style video production and if so are there any spaces at the WRIISC that might be setup to serve that purpose?

VA answer: Yes to both.

16. 10.1.1 Task Deliverables: Communication Materials and Product Development. Could video equipment rental be considered ODCs?

VA answer: Yes, if needed and not provided by local OIT or public affairs.

17. 10.1.1 Task Deliverables: Communication Materials and Product Development. Will you have specific outlines and concepts for the videos you would like produced or should the contractor be prepared to develop a video production plan to include schedule of videos to be crated, creative briefs and outlines?

VA answer: Our communication team will be the lead with creating content. Support will be needed with implementation.

18. General - Is this a Service Contract Agreement (SCA) contract? If SCA is applicable to this contract, which labor category does the Government consider to be under SCA?

VA answer: Unsure but will attempt to get an answer by the proposal deadline.

19. General - Questions are due on 6/19 and the proposal is due 6/20. Will the Government extend the due date for the proposal allowing time to answer the questions and update the proposal accordingly.

VA answer: Yes. Extensions to the deadline will be considered taking into consideration our needed award date.

20. General - Is there an incumbent for this effort? If yes, can you please identify the company?

VA answer: Powell Strategies, LLC.

21. B.4 Cost/Price Schedule - Item 8 is for Conference Materials. Is this supposed to represent Other Direct Costs for the conference? Can you verify this is not a labor expense or further elaborate on this for pricing assumptions.

VA answer: If needed, marketing materials such as email campaigns, QR codes, website announcements, social media posts, etc. Labor will be provided by VA staff.

22. B.4 Cost/Price Schedule - The statement of work refers to possible travel on the contract that will be reimbursed at Contractor's expense (with prior COR approval). The Cost/Price Schedule does not show a Travel Clin line. Will that be added to the awarded contract?

VA answer: If needed, it will be included in the FFP pricing/costs.

23. Contractor Experience 71 - Can examples of products produced be included demonstrating the contractor experience? If so, can it be done as an Appendix exceeding the 15 page technical volume. Additionally, can URLs external to the VA firewall be included to demonstrate contractor's experience?

VA answer: Absolutely.

24. Personnel - Please clarify what roles are key personnel. For example, are the conference support personnel considered to be key?

VA answer: Key personnel include project manager, technical writer, graphic designer, and web/sharepoint support specialist.