36C24224Q0270 0002.docx

SUBJECT*

FY24 Service-Janitorial Ser. Morristown CBOC (B+OPT4)

GENERAL INFORMATION

Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx NY 10468-3904

POINT OF CONTACT*

Contracting Officer Clifford S. Harrison Clifford.Harrison@va.gov

718.584.9000 Ext.4680

PLACE OF PERFORMANCE

385 Tremont Avenue

East Orange New Jersey

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

DESCRIPTION

Page 1 of

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

36C242 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center

36C242 Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2

36C24224Q0270

52.212-4(c) Changes

X The purpose of this amendment is to address all questions to Solicitation No. 36C24224Q0270.

All questions being answered was provided to me before the question deadline date of 02/20/2024 at 10A.M. EST.

Due to these questions being address the Performance Work Statement has been altered and certain items was removed from this requirement.

Clifford S. Harrison Contracting Officer

A.1 Questions

1. RFI #1- To be able to accurately bid this opportunity, we request that the VA confirm in writing that they will be providing all of the consumable goods (Paper products, hand sanitizer, soap, garbage bags, etc), chemicals, and cleaning materials required to perform this solicitation.

1. During the Site Visit this question was addressed and all supplies will be provided by the service the vendor will not be supplying any supplies for this requirement/contract.

2. Please specify which expendable, consumable, or usable items (which have not already been addressed within the SOW) is the awardee of this contract expended to pay for, take with them onto site, and use themselves?

1. During the Site Visit this question was addressed and all supplies will be provided by the service the vendor will not be supplying any supplies for this requirement/contract.

3. Who was the previous incumbent?

This is a new requirement I don’t have any information on who the old vendor was.

4. What was the contract number?

This is a new requirement I don’t have any information on what is the contract number.

5. What was the value?

This is a new requirement I don’t have any information on what the old contract value was.

6. Is there a square foot breakdown of flooring by type?

Please refer to the PWS this answer is located in section “1.6 The square footage is approximately 5,977 square feet. See the 3D diagram/ areal view in the attachment section for more detailed information on the building layout”. The floor is tile and commercial tile flooring.

7. Is there a breakdown of bathroom fixtures, toilets, urinals, etc…?

According to the information provided, 13 bathrooms are needing to be addressed/cleaned. All of the bathrooms consist of Toilets, sinks, one baby changing station, mirrors paper towel dispensers and soap dispenser.

8. Has the scope of work changed since this was completed last?

This is a new requirement I don’t have any information if this was previously awarded.

9. Vacuum carpets, entrance mats, and runners.

For this requirement, there are no carpets, mats, or runners. Vacuuming will not be needed, and it has been removed from this Performance Work Statement.

10. Interior and exterior of windows and doors on first-floor level.

For this requirement, all windows are located on the second floor those are required to be cleaned. This contract does not apply to any windows located on the first floor.

11. Shampoo carpets.

For this requirement, there are no carpets, mats, or runners. Vacuuming will not be needed, and it has been removed from this Performance Work Statement.

12. Please confirm if the bathroom ceramic tile should be included in the buffing and stripping & refinishing. Item 21 on the under Tasks and Cleaning Standards the scope of work calls for Hard Surfaces but does not speak to which aspect as the mopping of the hard floors is already covered in item 4.

All bathrooms must be striped and deep cleaned for this requirement.

13. Is there a breakdown of square footage between the VCT and the ceramic?

The approximate ratio for VCT is 95% and ceramic is 5%.

14. Confirming an employee is required on premises Monday through Friday for 8 hours each day?

Please review section 1.4 on page 1 “Normal business hours are between 8:00 a.m. to 4:30p.m. everyday excluding Federal holidays. The janitorial services will be required 8 hours days, every day, Monday – Friday. The contractor will be provided a list of the rooms to be cleaned by 8:00 a.m. East Standard Time”.

15. Is the Contractor responsible for purchasing the inventory of items that are mentioned in RFQ section 3, meaning the items that are inserted into the Government-provided dispensers, like paper towels, soap, hand sanitizer, and lotion, or does the Government already purchase this inventory?

During the Site Visit this question was addressed and all supplies will be provided by the service the vendor will not be supplying any supplies for this requirement/contract.

16. Regarding section 5.1.1, does the Contractor provide the vacuum cleaner(s)?

A vacuum cleaner will not be needed for this requirement there are no rugs mats or runners. Section 5.1.1 has been modified any and all carpet, runners, and mats have been removed from this requirement. However, is a vacuum is needed there is one located on site.

17. Regarding 5.1.3, must the Contractor provide stepstools and/or ladders to reach the ceiling or high wall-mounted lights and fixtures, or are there stepstools and ladders already available for Contractor use on the premises?

Any supplies needed for this requirement will be supplied by the service.

18. Regarding 5.5, sweeping of exterior steps and sidewalks—does another contractor perform snow, leaf, and debris removal from exterior steps and sidewalks?

This requirement is only needed for the ward on the second floor no outside work will need to be performed for this requirement.

19. Regarding 5.5, when exterior trash bins are emptied, where should the refuse go? For example, are dumpsters located on-site? Or does the Contractor have to hail away trash to the landfill?

Dumpsters are located onsite and after each shift, all trash must be placed there.

20. Does the facility have an approved product list of cleaning and sanitizing agents or a restricted product list of agents that are banned from use at the facility?

For this requirement, the service will be providing all cleaning products, and supplies for this contract.

21 Regarding section 5.17.b, does the Contractor buy the cups, or does the company that supplies the water dispensers supply the cups that the Contractor personnel refill?

During the walk-through, no water dispensers were located. So, this requirement will not be needed. It has also been removed from the PWS.

22. Regarding 5.17.h, does the Government or the Contractor purchase the inventory of sanitary napkins and trash bags/trashcan liners?

During the Site Visit, this question was addressed and all supplies will be provided by the service the vendor will not be supplying any supplies for this requirement/contract.

23. Regarding section 19, where does the Contractor dispense all trash and recycling? Are there dumpsters and recycling bins on site, or must the Contractor pay for haul away to a landfill?

Dumpsters are located onsite and after each shift, all trash must be placed there.

24. Regarding section 5.7, Emergency Preparedness, does the Government or the Contractor purchase the warning signs?

The government will provide all warning signs for this requirement.

25. Page 27 of the SOW indicates this is a snow and junk removal contract (see third paragraph under xii). Is this in error?

Snow and Junk removal was provided in error it will be modified to reflect Janitorial Services.

26. The submission shall be received no later than 12:00 pm EST on 02/22/2024 at Clifford.Harrison@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Faxed or postal mailed quotes will NOT be accepted.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist Clifford S. Harrison at Clifford.Harrison@va.gov. All questions must be submitted by 02/19/2024 at 12:00PM EST.

Has been or was changed to

The submission shall be received no later than 12:00 pm EST on 02/23/2024 at Clifford.Harrison@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Faxed or postal mailed quotes will NOT be accepted.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Contract Specialist Clifford S. Harrison at Clifford.Harrison@va.gov. All questions must be submitted by 02/20/2024 at 10:00PM EST.

See attached document: Pictures.

See attached document: S02. 36C24224Q0270 New.

See attached document: LIMITATIONS ON SUBCONTRACTING CERTIFICATION.

See attached document: New Quality Assurance Surveillance Plan.

See attached document: Morristown CBOC Area View.

See attached document: P07 Wage Determination.

The purpose of this modification is to address questions and modify the Combined Synopsis. Mod No.2

The new deadline being implemented for this requirement is 02/23/2024 12PM EST. All interest parties Solicitations must be in.

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