RFI Upgrade Elevators at NYHHS.pdf

Industry Questions GOVERNMENT RESPONSES

1. Solicitation – Page 1 – Section 10:

States: “Contractor will be responsible to coordinate and schedule work starting on Friday's at 7:00 pm working only on weekends noted in the general conditions.” Can the VA please confirm that these proposed working times are accurate?

Reasonable, non-intrusive work can be performed during reqular working hours are from 8 am to 4:30 pm. Contractor can work on one car at a time. Work on more than one elevator car at the same time can be performed on weekends. Flood protection work to be performed on weekends. The Contractor coordinates all impact work on weekends, at COR's discretion.

2. 01 33 23 – Section 1.3: Can the VA provide the initial submittal register so all bidding parties can understand the extent of the submittal requirements?

Submittals required are listed in each specification. We do not have a compiled submittal list.

3. 01 33 23: What software will be utilized for submittal transfers? Will the Prime contractor be responsible for purchasing and managing this software?

VA in 2024 will be using AutoDesk-Build. Its provided be free to the contractor.

4. GENERAL: Will the VA require any construction management software to be utilized on the project? Will the Prime contractor be responsible for purchasing and managing this software?

VA in 2024 will be using AutoDesk-Build. Its provided be free to the contractor.

5. 01 32 16.15: Can the VA clarify if MS project will be an acceptable scheduling software for the project or will Primavera P6 be required?

VA in 2024 will be using AutoDesk Build software. Its provided free to the contractor. VA to clarify if scheduling software id includ in AutoDesk- Build software, etc.

6. GENERAL: Can the VA please clarify the prime contractors field supervision requirements (Superintendent, SSHO, & QCM) for the project?

a. Must these individual(s) be employees of the prime contractor?

b. Will these individual(s) be allowed to perform physical work on the project?

Superintendent, QCM and SSHO must be employees of the prime contractor.

QCM is not allowed to perfrom physical work.

7. 01 35 26: Will any work require contractors to wear bunny suits, foot covers, gloves, hair nets, facial hair nets, and face shields during this project? Will this PPE be provided by the VA?

Contractor must provide and wear personal protective equipment as required by OSHA. Face mask are required when working in the hospital.

8. 14 21 10 & 14 24 10: Please identify the ASME 17.1 code year applicable to this solicitation.

ASME A17.1-2019

9. 14 21 10: Do the elevators currently receive a pre-transfer signal from the ATS (Automatic Transfer Switch)? The new controllers will require a pre-transfer signal from the ATS.

The new controllers will require a pre-transfer signal from the ATS.

a. If no pre-transfer signal currently exists, does the ATS have the capability to time delay and send a pretransfer signal to the elevators it serves? a.1-Additionally, where is the ATS located within the building for each elevator identified in the solicitation? Conductors will need to be run in conduit and programmed to function. Contractor needs to know length of run, quantity or runs, and potential routing.

a. The elevator are feed from the main switchgear A and B. The switchgear has an automatic transfer controller to switch from utility to the generator and back to utility when power is restore. The automatic transfer controller is manufacturer from EATON device ATC-900 and has the capability to send a pre-transfer signal.

a1. The switchgear is located in the switchgear room in building No. 1 ground floor. see attached drawing E-102.

10. 14 21 10 & 14 24 10: Are the current cab lighting circuits supported with emergency power?

Yes, it is supported with the emergency power.

11. 21 13 13: Is there a fire sprinkler contractor that is currently servicing the facility that the prime contractor should utilize in its bid? H ….

The fire sprinkler contractor is HurtVet. Head of Vendor Management is Ron Bain (225)999-3548 (EDT); Ron@hurtvet.com

12. FIRE ALARM: Is there a fire alarm contractor that is currently servicing the facility that the prime contractor should utilize in its bid?

The fire alarm contractor is AFA Protective Systems, Inc. Peter Tabatneck P:212-279-5000; ptabatneck@afap.com

13. Sheet GI-002: Sheet GI-002 is not legible.

Can the VA please provide a legible sheet GI- 002?

CO

mailto:ptabatneck@afap.com

14. FIRE ALARM: Please identify the fire alarm panel make and model for each elevator group noted in the solicitation.

Please also identify if there is additional space to add new fire alarm devices.

Main Building (Building 1) has a Notifier Corporation Model AM2020/AFP1010 Panel Outpatient Clinic (Building 15) has a Notifier Corporation Model AM2020/AFP1010 Panel The Building 15 panel reports to the Main Building panel It appears that there is sufficient capacity to install additional points needed

15. GENERAL: Can the VA clarify adequate storage on site for materials for the duration of the project?

VA will not provide storage for materials on site.

16. Solicitation page 99 #3 - Can the VA please confirm that the only work associated with OPC P1, OPC P2, OPC P3, and OPC S1 is flood protection and installing new COP’s with two-way communication capabilities which includes in-car elevator emergency phone and two-way visual communication system as shown on drawing A-503 and the specification section 27 30 00.

Yes. The Solicitation Document specifies the provision of security cameras in the scope of work. Contractor to verify Two-Way Audible/Visual System, or is there an independent security camera in the cars.

17. Page 3 of the drawings has two phase 2 and no phase 1. Is this a typo if so which will be the phase 1.

On Dwg GI-003 Phase II for Elevators S9, S10, and S11 should be Phase I.

18. S7 elevator is not in working condition and not moving, please confirm it it moves or we need jack to lift it up to do the flood protection.

The S7 elevator is not operational, but it can be moved. Contractor is responsible for ensuring the safety of work underneath.

19. Please confirm what are the working hours.

Reasonable, non-intrusive work can be performed during reqular working hours are from 8 am to 4:30 pm. Contractor can work on one car at a time. Work on more than one elevator car at the same time can be performed on weekends. Flood protection work to be performed on weekends. The Contractor coordinates all impact work on weekends, at COR's discretion.

20. Please provide details of the Two-way Communication Systems, manufacturer, make and model number.

Refer to specification 273000-2.1 Manufacturers.

21. Spec section 01 45 00 has extensive requirements for the quality control personnel. Please clarify what are the exact requirements? Does contractor has to hire an independent full time personnel, please clarify in detail as this will have big impact on your bid price.

Please refer to the section provided.

The Site Superintendent and the SSHO have to be two separate individuals; however, either of them can double as the QCM. Per Paragraph 3.4.C of Spec Section 01 45 00, other CQC personnel needs to be hired to assist CQC system manager where applicable

22. Please advise the scope of the work for painting, drawings does not inform about the painting work.

Drawings reference Painting in the notes. See also paint spec 09 91 00.

23. Can you please post the Pre-Bid Sign-In Sheet to sam.gov?

See Attached

24. Could you please inform us if a walkthrough is scheduled or can be arranged for potential bidders?

VA held walkthrough on Wednesday, April 17, 2024, at 11:00 AM.