B14Main_Emerg_Addendum1_specs.pdf

Montrose Building 14 Main Project #: 620-23-221

General Requirements

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SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

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SECTION 01 00 00

GENERAL REQUIREMENTS

PART 1 - GENERAL

SAFETY REQUIREMENTS

A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for Montrose Building 14 Main as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the Medical Center Engineering Officer.

C. Offices of Triple C - The A/E Group, as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by Contracting Officer or his duly authorized representative.

D. Prime Contractor Personal Minimum Requirements:

1. As Required in other parts of the Project Manual and Contract Requirements the following are minimum requirements:

a. The Superintendent shall be an employee of the Prime Contractor with authority to act as the contractor, responsible for the day-to-day operations at the construction site, planning, quality control, verification of delivery of approved material and equipment, subcontractor coordination responsibilities and execution of the complete project as per the contract documents.

1) Superintendent shall have no hands-on construction interaction. In addition, the superintendent shall provide proof to the COR regarding completion of 30 hour OSHA.

2) Superintendent assigned to this project shall not be assigned to any other project and shall only have duties on one project at a time.

3) The Superintendent shall sign-in at the beginning of each day of work and Sign-out at the end of the work day at the Office of Engineering Service. No work shall be performed by any contractors or subcontractors without the presence of the superintendent at the actual work site.

4) The Superintendent shall be responsible for submitting daily work logs to the COR at the end of every work day.

b. Site Safety and Health Officer (SSHO) shall be a separate qualified individual from the Prime Contractor’s Superintendent or CQC System Manager with duties only as the SSHO. See 01 35 26 SAFETY REQUIREMENTS for more information on roles and responsibilities for General Contractor’s staff.

c. CQC System Manager shall be a separate qualified individual from the Prime Contractor’s Superintendent or Site Safety and Health Officer (SSHO) with duties only as the CQC System Manager. See Section 01 45 00 Quality Control for more information on roles and responsibilities for CQC Personnel.

d. The Prime contractor shall provide services of a Project Manager whose responsibilities would include but not be limited to providing support to the Superintendent at the job site and shall be responsible for finance related tasks and scheduling.

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E. Dig Permit

1. The contractor shall complete the VA dig permit with the COR and submit the Dig Safe notification prior to start of any excavation work.

F. Electrical Work Permit

1. The contractor shall complete the VA Electrical Work Permit with the COR and submit to the COR a minimum of 72 hours prior to start of electrical work within the facility.

G. Welding and Cutting

1. A Hot Work Permit is required. See Section 01 35 26, SAFETY REQUIREMENTS for requirements.

H. Contract Work Hours

1. Normal working hours are 8:00 am to 4:30 pm. Contractors who wish to work other than

“normal working hours” for work to be done during those hours must submit a written request to the Contracting Officer for approval. The request must state that the Contractor is requesting to work other than normal working hours at no additional expense to the Government. Such requests shall be coordinated with the COR and must be submitted to the CO two (2) working days in advance.

2. For certain aspects of work the Contractor shall be required to work off duty hours to perform that part of the work, for continued operations of the Medical Center. After duty hours work shall be coordinated with and approved by the COR.

a. Noisy demolition work, work at building entrances, electrical or other utility work necessary to pass within, above, traverse hallway corridors, temporary shutdowns of utilities for tie-in.

I. Contractor shall perform work in accordance with requirements of “ASHE Construction in a Healthcare Facility”

J. Construction contractors, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build construction management platform, also called Autodesk Construction Cloud (acc). Access to the platform and training portal will be provided by VISN 2 through Project Contracting Officer’s Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its non-recurring maintenance (NRM), minor program projects, feasibility studies, commissioning and retro-commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform. See spec section 013200 for additional information regarding the contractor’s requirement to use the Autodesk Build platform.

K. Contractor shall provide Infection Control Plan as required by Memorandum 111-40, Subj: VHA Directive 7715 Safety and Health During Construction dated April 6, 2017. Submit to COR for approval prior to the start of work.

L. Prior to commencing work, general contractor shall provide proof that an OSHA designated “competent person” (CP) (29 CFR 1926.20(b)(2) will maintain a presence at the work site whenever the general or subcontractors are present. CP will have authority letter.

M. Per VA Directive 1085, smoking, vaping and smokeless tobacco are prohibited on the grounds of VA facilities, including in vehicles. This Directive applies to all Prime Contractor and Subcontractor employees.

N. Pricing Proposal transparency requirements:

1. This project requires pricing proposals to include breakdown pricing for the General

Contractor and all subcontractors.

2. All price proposals, shall including subcontractor pricing must include a breakdown of pricing per the format included with this Project Manual. See example at the end of Section 00 41 13 BID FORM.

O. Contractor is responsible for Asbestos Containing Materials (ACM) removal and mitigation where it occurs inside the area of work. There will be no cost to the Government for any

01 00 00 - 4 removal, testing, oversight, or clearance of ACM. Traditional and Glovebag Abatement methods as stipulated in Specification Sections 02 82 11 and 02 82 13.13, are the only allowable methods of abatement. No alternate abatement methods will be considered.

P. The VA has arranged with a third-party individual, company, or firm to act as the Commissioning Agent. The Commissioning Agent is the designated person, company, or entity that plans, schedules, and coordinates the commissioning team to implement the commissioning process. The Contractor shall employ or appoint staff to act as a Commissioning Manager to carry out all commissioning tasks (see 01 91 00 for Contractor’s Commissioning responsibilities) including managing submittal requirements and resolution of the issues log, and coordination with the third party Commissioning Agent. There will be no cost to the Government for any coordination or testing required by the Commissioning Agent.

Q. .

1. The Firm and designated Commissioning Authority shall have been the principal commissioning authority on a least three (3) comparable projects that have been completed within the previous five (5) years.

2. The proposed commissioning firm should be certified by at least one of the following agencies:

a. National Environmental Balancing Bureau (NEBB)

b. AABC Commissioning Group (AGC)

c. Building Commissioning Association (BCxA)

3. The Fire Protection Commissioning Specialist should be a registered Fire Protection Engineer in at least one state.

a. He/she should have a minimum of 5 years’ experience with design, installation, inspection, or testing of fire protection systems, and/or smoke control systems.

4. The Building Envelope Commissioning Specialist should be a Registered Architect in at least one state.

a. He/she should also have a minimum of five (5) years’ experience with design, installation, or inspection of building envelope components.

5. The Controls Commissioning Specialist should have a minimum of 5 years’ experience in design, installation, programming, inspection, or testing of direct digital control systems for HVAC systems.

6. Key members of the Commissioning Authority’s commissioning team should have:

a. Bachelor’s degree in Mechanical, Electrical, Architectural engineering.

b. Professional Engineer license in at least one jurisdiction is desired.

c. Over 5 years field experience in building systems operations, maintenance, and troubleshooting, HVAC system installation, maintenance, and troubleshooting, HVAC Direct Digital Control system installation, programming, maintenance, and troubleshooting, electrical system installation, maintenance, and troubleshooting, other applicable trade contracting experience may be deemed equivalent experience for the bachelor’s degree.

7. Commissioning Services will be provided in accordance with the Department of Veterans Affairs Commissioning Process Manual. Prospective proposers shall review the Whole Building Commissioning Process Manual available on the VA Technical Information Library at http://www.cfm.va.gov/til/.

a. The following tables describe the commissioning services and deliverables to be provided by the Commissioning Agent:

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Commissioning Team Task/Deliverables Description

Construction Phase

Project Phase/ Cx Task

Commissioning Task Description Commissioning Deliverables

Commissioning Kick Off Meeting

(Construction Phase)

(The kickoff meeting should occur within 60 days of Notice to Proceed.)

Conduct a “Commissioning Kickoff Meeting” with the Construction Team

Establish the purpose and process for commissioning the project.

Establish the individual roles of each participating commissioning team member.

Review the Construction Phase Commissioning Plan and Commissioning Specifications.

Review the Commissioning Documents

Review the Project Schedule and discuss how commissioning activities will be incorporated into the master schedule.

Review Draft PFC and FPT; identify pre-requisites for functional testing.

ATTENDEES:

Commissioning Agent, A/E Design Team Representatives, Contractor’s Commissioning Representative, Subcontractor’s Commissioning Representatives, VA RE.

Meeting Minutes

Revised Project Commissioning Plan (Include Names/Contact Information for selected Commissioning Team Members)

Duration Schedule for Commissioning Activities

Based on the Construction Phase Commissioning Plan, prepare a duration schedule for the commissioning activities required by the commissioning plan. This duration schedule should be incorporated into the contractor’s project schedule to track all commissioning activities of the commissioning team.

Commissioning Duration Schedule

(Schedule shall be periodically updated to reflect changes in the project schedule and/or scope.)

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Commissioning Team Task/Deliverables Description

Construction Phase

Project Phase/ Cx Task

Commissioning Task Description Commissioning Deliverables

Submittal & Shop Drawing Review

Review all pertinent project shop drawings necessary to support the Commissioning Process. Review of the shop drawings is for the purpose of developing appropriate Pre- Functional Checklists and Systems Functional Performance Test Procedures. Submittals & Shop drawings shall be reviewed for commissionability, maintainability and for compliance to the Construction Documents.

Note any issues identified in the Shop Drawing Review that might compromise the final commissioned system on the ‘Commissioning Review Log’ and submit comment to the Design Team and the RE contemporaneously with the A/E review for resolution.

Comments shall be submitted in accordance with the contractual submittal review time.

Comments shall be provided to the Design Team no less than 7 days prior to the Submittal Review Due Date provided that the Cx Agent has no less than 7 days to review the submittals.

ANY ISSUES IDENTIFIED IN THE

SUBMITTAL REVIEW THAT MIGHT REQUIRE

A CONTRACT CHANGE BUT IS NECESSARY

TO MEET DESIGN INTENT SHOULD BE

SPECIFICALLY REFERRED TO THE RE.

Shop Drawing Cx Review List

Shop Drawing Review Comments

Construction Phase Commissioning Plan

Based on the work completed in the items above, the Construction Phase Commissioning Plan for the project shall be periodically reviewed with the Commissioning Team and updated to reflect changes in project equipment, sequences of operations, scope or schedule and with project personnel.

Revised Project Commissioning Plan

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Commissioning Team Task/Deliverables Description

Construction Phase

Project Phase/ Cx Task

Commissioning Task Description Commissioning Deliverables

Commissioning Construction Observations

During the course of construction, the Commissioning Agent will visit the site to observe the progress of construction with respect to the systems being commissioned.

The focus of the observations will be to verify that systems being installed comply with the Construction Documents and can be successfully configured, operated and maintained.

In addition, site observations visits will be scheduled to include

● Witnessing factory testing and/or contractor equipment/system start up activities;

● Verification of Completed Pre Functional Checklists

● Verification that the Contractor and his subcontractors are completing and documenting Pre-Test procedures required by the specifications.

● Clarification and technical support for understanding and resolving Commissioning Issues.

Site Observation Reports

Updated Commissioning Issues Log

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Commissioning Team Task/Deliverables Description

Construction Phase

Project Phase/ Cx Task

Commissioning Task Description Commissioning Deliverables

Commissioning Team Meetings

The Commissioning Agent will hold regular commissioning team meetings to review progress of the commissioning effort and reinforce individual responsibilities. The team will review schedule, construction sequence, and completed work (PFC, PFT and FPT’s) and outstanding issues on the Commissioning Issues Log.

Commissioning Team Meetings may be held at the jobsite or by teleconference depending upon the status of construction. While it is imperative that many of the Commissioning Team Meetings be held in person, during early construction phases, some meetings may be more cost effectively conducted remotely.

Scheduling and location of meetings shall occur by consultation between the Commissioning Agent and the VA-RE.

The Prime Contractor’s scheduler should attend approximately every other Commissioning Team Meeting to review the master schedule and any changes that will affect commissioning activities.

Commissioning Meeting Agenda and Minutes

Updated Commissioning Issues Log

Develop Final Pre- Functional Checklists (PFC’s)

The Commissioning Agent will prepare Pre- Final Pre Functional Checklists (PFC) for the project and distribute to all Cx Team members for review and comment. The Commissioning Agent will incorporate review comments and prepare Final PFCs.

An executed PFC submitted by the Prime Contractor indicates the system and its related equipment is ready for Systems Functional Performance Testing.

The requirements for Pre Functional Checklists shall be coordinated with the startup requirements specified for each commissioned system. The PFC’s shall be constructed to leverage the specified contractor and vendor start activities to avoid unnecessary duplication.

Pre Functional Checklists (PFC’s)

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Commissioning Team Task/Deliverables Description

Construction Phase

Project Phase/ Cx Task

Commissioning Task Description Commissioning Deliverables

Final Systems Functional Performance Test (FPT’s) Procedures

Based on construction documents and approved submittals, the Commissioning Agent will prepare Pre-Final Systems Functional Performance Test Procedures (FPT’s) for systems to be commissioned.

Completed Final FPT’s will be distributed to all appropriate members of the Commissioning Team for review and comment.

Final FPT’s will be issued once comments are reviewed and incorporated into final documents as appropriate.

Pre-Final and Final Systems Functional Performance Test Procedures (FPT’s)

Review Operations & Maintenance Manuals

The Commissioning Agent shall review Operations and Maintenance Manuals submitted by contractors for general conformance with specifications and VA’s requirements, including:

If provided with the manuals, Review Preventive Maintenance Schedules provided as part of the O&M Manuals for completeness. Verify that data is provided in a manner consistent with VA process for managing Preventive Maintenance tasks.

Review of O&M Manuals will include a review of system and component warranties to confirm conformance with contract requirements and adequate documentation of warranty contact information and VA obligations.

Review of O&M Manuals shall be completed in accordance with the Submittal Review schedule requirements.

Updated Commissioning Issues Log

Review Contractor Equipment Startup Checklists, TAB Reports and PFC’s

The Commissioning Agent will review all contractor prepared Equipment Startup Checklists, TAB Reports (including “pencil” daily test results) and PFC’s to confirm that the systems have been subject to appropriate Quality Control and Start Up procedures prior to initiation of Functional Performance Testing.

Incomplete work, inadequate preparation and deficiencies will note noted and tracked on the Commissioning Issues Log.

Commissioning Issues Log

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Commissioning Team Task/Deliverables Description

Construction Phase

Project Phase/ Cx Task

Commissioning Task Description Commissioning Deliverables

TAB Verification The Commissioning Agent shall work with the TAB Contractor to verify that all Testing and Balancing work is conducted in strict accordance with the specified Procedural Standards for Testing, Adjusting and Balancing by either NEBB or AABC. The Commissioning Agent shall execute the following tasks:

● Review the TAB Agenda provided by the TAB Contractor to verify that it is complete, thorough and in compliance with the specification and Procedural Standards requirements.

● On the project site, the CxA shall review the calibration certificates for the instrumentation being used by the TAB Contractor during the execution of TAB activities to confirm that the instrumentation meets the requirements of the spec and the appropriate Procedural Standard.

● The CxA shall periodically visit the project site and review the TAB documentation for method, reasonable values, and compliance with the specification, Procedural Standard and TAB Agenda.

● Upon completion of the TAB activities, the CxA shall visit the project site with the TAB Contractor and the RE. The TAB Contractor shall demonstrate readings selected by the CxA that demonstrate that the system performance is consistent with the submitted values on the TAB report.

Readings shall include Air Handling Unit total flows, static pressure control values, select outlet flows, building, and space pressures selected by the CxA as critical system operating values.

TAB Agenda Review Comments

TAB Agenda Review Meeting Minutes

Field Observation Reports of TAB Inspections

Summary Report of TAB Verification Readings

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Commissioning Team Task/Deliverables Description

Construction Phase

Project Phase/ Cx Task

Commissioning Task Description Commissioning Deliverables

Systems Functional Performance Testing

The Commissioning Agent will oversee, facilitate, and document all FPT testing.

Execution of FPT’s shall be executed in accordance with the Functional Testing Procedures published by the Commissioning Agent. All systems tested in accordance with the FPT’s shall be operated by the contractors in accordance with the approved FPT.

Contractors shall retain responsibility for the installed systems during and after functional testing until substantial completion or final acceptance as determined by the VA.

The Commissioning Agent, in collaboration with the control contractor shall include long term trends (greater than 7 days) of integrated system performance once all systems have been commissioned. The Commissioning Agent shall provide analysis of these trends to confirm that the installed systems are stable and reliable

Executed Functional Performance Tests and support documentation.

Long Term Trend Data and Analysis

Prepare Systems Manuals

The Commissioning Agent shall work with the design team, contractor and VA to develop Systems Manuals. Manuals will contain system design, operations and sequence information that describes the design intent, operational features and appropriate operational practices necessary to sustain the system operation in accordance with the Design Narrative and the VA’s overall objectives for the facility.

Systems Manual will include sections for each major system included in the commissioning process.

Project Systems Manual

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Commissioning Team Task/Deliverables Description

Construction Phase

Project Phase/ Cx Task

Commissioning Task Description Commissioning Deliverables

Training Plan Review

The Commissioning Agent shall collaborate with the Prime Contractor and installing subcontractors to develop effective contractor and manufacturer training plans and agendas for general conformance with specifications and VA’s requirements. Observe training for quality of training and for general conformance with the training plan and agenda.

The CxA shall observe contractor and vendor training for critical systems. The Contractor shall provide and the CxA shall maintain all attendance records and associated agendas and presentations for all training sessions.

Attendance records shall be written original sign in sheets for each training session.

Compiled Training Plan

Individual Training Agendas

Training Attendance Sign In Sheets

Systems Training

The Commissioning Agent will conduct training sessions to provide systems‐level training for

O&M personnel. Training will include:

● Review of system design, capacity, and equipment selection

● Review of system operating sequences

● Review of interconnection with other systems

● Review of Emergency operating procedures

● Review of the Project Systems Manual and its Use

● Student Evaluation forms

The number, duration and scope of the Systems Training sessions shall be determined by the specific requirements of the project.

The training provided by the CxA does not in any way relieve the Contractor from any specified training obligations.

Systems Training Presentations (electronic)

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Commissioning Team Task/Deliverables Description

Construction Phase

Project Phase/ Cx Task

Commissioning Task Description Commissioning Deliverables

Final Commissioning Report

The Commissioning Agent shall compile a comprehensive commissioning report documenting all commissioning activities, including but not limited to the following:

● Executive Summary

● Commissioning Scope of Work

● Test methods and results

● Outstanding commissioning issues

● Comprehensive Commissioning Issues Log, including resolved items and a description of their resolution,

● Commissioning plan,

● Field Observation Reports, Status reports and other field activity documentation,

● Submittal and O&M manual reviews

● Training record

● Completed Pre Functional Checklists

● Completed Functional Performance Test protocols and support documentation

● Other support documentation developed as part of the execution of the project Construction Phase Commissioning Process

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Commissioning Team Task/Deliverables Description

Construction Phase

Project Phase/ Cx Task

Commissioning Task Description Commissioning Deliverables

Deferred and/or Seasonal Testing

The Commissioning Agent shall witness and document Systems Functional Performance Testing that was deferred to allow systems to be tested in appropriate seasonal conditions.

Testing will be conducted in accordance with Systems Functional Performance Test Procedures. Testing support will be required from the installing contractors, EMCS Vendor and VA. Requirement for seasonal testing will be incorporated into the project specifications.

As part of the Seasonal Testing Effort, the Commissioning Agent shall review systems operations with the onsite operations team and reinforce training and best operating practices of the operations team.

Executed Functional Performance Test and Support Documents

Warranty Period Site Visits

The Commissioning Agent shall make quarterly visits to the project site to reinforce training, evaluate performance of the installed systems and provide technical support to the operating team to sustain commissioned performance of the systems.

Warranty Site Visit Reports

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Commissioning Team Task/Deliverables Description

Construction Phase

Project Phase/ Cx Task

Commissioning Task Description Commissioning Deliverables

Post-Occupancy Inspection

Return to the project approximately 10 months after substantial completion to review the building operation with the facility occupants and O&M staff, and to discuss outstanding issues related to commissioning. Provide suggestions for improvements to systems operation including,

● Measurement & Verification Issues,

● Re-Commissioning Tasks, and

● Improvements in Preventive Maintenance or Operational Strategies

Assist facility staff in developing warranty issues, documents and requests for service to remedy outstanding problems.

As part of the Post Occupancy Inspection, the Commissioning Agent shall analyze the energy consumption records from the project site (both utility and system generated reports) and provide the team with an analysis of actual system energy performance versus predicted performance. To the extent possible, deficiencies in performance shall be analyzed to provide an understanding of the systems, components or operating strategies that may be operating outside predicted parameters.

Post Occupancy Field Visit

Warranty Issues Report

Systems Energy Review Report

Report Amendment

Amend Final Commissioning Report to document the Warranty Phase commissioning activities.

Final Report Amendment

STATEMENT OF BID ITEMS

Contractor shall completely prepare project site for operations, including demolition and removal of existing site elements, and furnish labor and materials and perform work for the Montrose VAMC Project 620-23-221, Montrose Building 14 Main as required by drawings and specifications. Period of performance is projected to be 365 calendar days.

This project includes the addition of 2 stair towers, as well as infrastructure and equipment upgrades on the site, basement and ground floor. The work will require the addition of a stair tower at the West end of both Area A and Area C wings. These stair towers connect three floors, extending from exterior grade (below ground floor) to the first and second floors. The work will also require minor reconstruction where the stairs tie into the existing building. The hot water system, electrical system, and storm sewer infrastructure serving the building

01 00 00 - 16 will also be upgraded per the drawings. The ground floor will remain in its current function as office space and will be occupied during the full duration of construction. The first and second floors will remain 90% unoccupied during the duration of construction.

All work associated with the renovation of Building 14 ABCD to accommodate this program will be considered part of the contractor's scope of work. The contractor shall complete mechanical, electrical, and plumbing work on the site and in the basement with minor work on the ground floor, the first floor (AB) and the second floor (CD) as part of this contract..

A. Work includes general construction, alterations, and certain other items. Contractor shall provide services including, but not limited to, furnishing all supervision, labor, equipment, materials, and transportation necessary to accomplish work for the demolition and replacement as required by specifications and drawings.

B. Electrical Work: Electrical work includes all labor, material, equipment and supervision to perform the required electrical construction work on this project including materials and construction equipment to provide new electrical, communications and security systems to the new addition detailed by the construction drawings and specifications.

C. Provide access control for all the required doors, coordinate with the door hardware schedule for additional requirements.

D. Mechanical, Plumbing and Fire Protection Work: Work includes all labor, material, equipment and supervision to perform the required Mechanical, Plumbing and Fire Protection construction work on this project including provide materials and construction equipment as detailed by the construction drawings and specifications.

1. All new mechanical systems shall be addressable and controllable via the existing

Engineering Control Center (ECC) and HVAC Shop. The ECC system shall monitor space conditions and unit status and shall alarm the boiler plant operator or HVAC shop as detailed by the mechanical control drawings and specifications.

E. New Fire Protection systems shall be provided, and existing systems modified per the construction drawings and specifications.

F. Contractor shall reconfigure plumbing piping and provide new plumbing piping and fixtures as required by the construction drawings and specifications.

G. Site Work: Site work includes all labor, material, equipment and supervision to perform the required hardscape and landscape construction work on this project including materials and construction equipment to provide new concrete walkways, , seeding and sodding, fencing, and additional landscape materials to the additions and renovation detailed by the construction drawings and specifications.

1. Protection for existing plantings, trees and hardscape to remain shall be installed, maintained and enforced by contractor.

H. Inspections: Comprehensive Third-Party inspections, testing and written reports for all Divisions are required and paid by the Construction Contract. An Independent third party inspection consultant shall be employed to perform all inspections required by this contract.

I. All new and existing systems within the Scope of Work shall be commissioned (or recommissioned) per Specification 01 91 00.

J. The Architectural & Engineering firm shall appoint a third-party individual, company, or firm to act as the Commissioning Agent. The Commissioning Agent is the designated person, company, or entity that plans, schedules, and coordinates the commissioning team to implement the commissioning process

K. ITEM I, GENERAL CONSTRUCTION: Work includes general construction, alterations, walks, grading, drainage and necessary removal of existing structures and construction and certain other items.

L. Provide Unit pricing for:

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1. Rock Excavation

2. Abatement

3. Removal of “hidden” plaster ceilings above visible ceilings

M. The expected construction period duration of 365 days includes all pre-construction activity, construction, and post-construction testing, third-party inspections, Owner inspections, and commissioning. Contractor shall submit a comprehensive schedule of work in compliance with

01 32 16.15 PROJECT SCHEDULES (SMALL PROJECTS DESIGN/BID/BUILD).

1. Contractor shall submit and obtain approval for all project submittals including coordination drawings prior to beginning physical construction.

2. Contractor shall perform Commissioning of all new systems and existing systems impacted by the project according to requirements in sections:

a. 01 91 00 – GENERAL COMMISSIONING REQUIREMENTS.

b.

c. 21 08 00 – COMMISSIONING OF FIRE SUPPRESSION SYSTEMS.

d. 22 08 00 – COMMISSIONING OF PLUMBING SYSTEMS.

e. 23 08 00 – COMMISSIONING OF HVAC SYSTEMS.

f. 26 08 00 – COMMISSIONING OF ELECTRICAL SYSTEMS.

g. 33 08 00 – COMMISSIONING OF SITE UTILITIES.

3. A detailed commissioning plan is required to ensure that all systems are calibrated, programmed, and all graphic displays are accurate and approved by applicable VA staff.

SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

B. Refer to specifications for installation requirements for each Division. Refer to drawings for estimated quantities and schematic layouts/locations. Contractor shall provide a complete, commissioned, functioning systems. Contractor shall provide all testing reports prior to the start of commissioning. This project will require night and weekend work, Renovation includes requirements for Testing and Balancing the HVAC for the existing and new systems configuration.

CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

a. All employees of general contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer so that security arrangements can be provided for the employees.

This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer. Patients and staff are not to be photographed at any time.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

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C. Guards:

1. The General Contractor shall provide unarmed guards at the project site after construction hours.

2. The Contractor shall provide the guards and VA police with communication devices as directed.

3. The general Contractor shall install equipment for recording guard rounds to ensure systematic checking of the premises.

D. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the

Contracting officers representative (COR) for the purpose of security inspections of every area of project including tool boxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation. See Section 08 71 00, DOOR HARDWARE and coordinate.

E. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”. Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting Officer.

5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

F. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. A limited number of(2 to 5) permits shall be issued for General Contractor and its employees for parking in designated areas only. Contractor to coordinate with VA Medical Center Facility Manager.

OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting Officer and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the

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Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Working space and space available for storing materials shall be as shown on the drawings.

E. Workers are subject to rules of Medical Center applicable to their conduct.

a.

F. Execute work in such a manner as to interfere as little as possible with work being done by others. Keep roads clear of construction materials, debris, standing construction equipment and vehicles at all times.

G. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by COR where required by limited working space

1. Do not store materials and equipment in other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of Veterans Affairs in quantities sufficient for not more than two workdays. Provide unobstructed access to Medical Center areas required to remain in operation.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

4. Work on areas outside the building and/or construction site during any given phase shall require off hours work, nights and weekends, as the Medical Center are operated 24/7 for continued operations to support the Medical Center. Work affecting areas outside the designated building and/or construction site (including bringing materials onsite) shall be scheduled with COR per 1.6 and shall be performed after normal work shifts including nights and weekends.

a. The work will have to be carefully planned and phased for minimal disruption to

Medical Center activities. Under no circumstances will any area of the building be shut down and all services must remain operational. Under no circumstances shall there be utility outages, including brief cutovers, anywhere on the campus without the express written consent of the COR. The contractor shall plan and forecast upcoming work which may disrupt normal operations or interfere with staff or patients and report these in the weekly meetings.

1) Contractor shall provide temporary services, including temporary Air

Handlers. and Generators.

a) See Construction drawings for temporary equipment.

b. It may be necessary to postpone or reschedule work to accommodate the needs of the Medical Center. All such time shall be included in the base bid and shall not be billable to the government.

H. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR. All such actions shall be coordinated with the COR or Utility Company involved

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1. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

I. Phasing:

1. The Medical Center must maintain its operation 24 hours a day 7 days a week.

Therefore, any interruption in service must be scheduled and coordinated with the COR to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

a. To ensure such executions, Contractor shall furnish the COR with a schedule of approximate dates on which the Contractor intends to accomplish work in each specific area of site, building or portion thereof. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work in each specific area of site, building or portion thereof. Arrange such dates to ensure accomplishment of this work in successive phases mutually agreeable to Medical Center Director, COR and Contractor.

J. Building No14 will be occupied during performance of work but immediate areas of alterations will be vacated.

1. Certain areas of Building No. 14 will be occupied by Medical Center personnel for various periods as listed below:

AREA PERIOD

a. Ground Floor Full Time

b. First Floor Full Time – few offices

2. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against dust and debris, so that equipment and affected areas to be used in the Medical Centers operations will not be hindered. Contractor shall permit access to Department of Veterans Affairs personnel and patients through other construction areas which serve as routes of access to such affected areas and equipment. These routes whether access or egress shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting etc. to facilitate patient and staff access. Coordinate alteration work in areas occupied by Department of Veterans Affairs so that Medical Center operations will continue during the construction period.

3. Immediate areas of alterations not mentioned in preceding Subparagraph 1 will be temporarily vacated while alterations are performed.

K. Construction Fence: Before construction operations begin, Contractor shall provide a chain link construction fence, 2.1m (seven feet) minimum height, around the construction area indicated on the drawings. Provide gates as required for access with necessary hardware, including hasps and padlocks. Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at maximum 375mm (15 inches). Bottom of fences shall extend to 25mm (one inch) above grade. Remove the fence when directed by COR

L. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) at all times, except as otherwise specified.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans

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Affairs or municipal) whichever will be required to respond to an alarm from Contractor's employee or watchman.

M. Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of COR.

Electrical work shall be accomplished with all affected circuits or equipment de-energized. When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval. Refer to specification Sections 26

05 11, REQUIREMENTS FOR ELECTRICAL INSTALLATIONS, 27 05 11

REQUIREMENTS FOR COMMUNICATIONS INSTALLATIONS and 28 05 00, COMMON WORK RESULTS FOR ELECTRONIC SAFETY AND SECURITY for additional requirements.

2. Contractor shall submit a request to interrupt any such services to COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center.

Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR .

5. In case of a contract construction emergency, service will be interrupted on approval of COR . Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

N. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, shall be removed back to their source. Those which are indicated to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

O. To minimize interference of construction activities with flow of Medical Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles. Wherever excavation for new utility lines cross existing roads, at least one lane must be open to traffic at all times with approval.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the COR.

P. Coordinate the work for this contract with other construction operations as directed by COR.

This includes the scheduling of traffic and the use of roadways, as specified in Article, USE OF

ROADWAYS.

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ALTERATIONS

A.…